and then i'm going to broadcast
one second
gonna turn this off so it's not
there we go all right
are we on we are we are live
we are live ladies and gentlemen
happy ben kessler's birthday everyone
we're so excited it's our mayor's
birthday
this is fine city we are giving the gift
of us not
singing jen you can sing later
um anyway please everyone
um remember that not only are we here
because this is
exactly where ben wanted to be on his
birthday but we're also here for the
good
of bexley so um
happy october 27th mr auditor roll call
please
mr sharp here
ms robinson here
mr klingler here assad here
ms lamke here ms fibel here
mr markham here let's stand for the
pledge
[Music]
for which please stands one nation under
god
indivisible with liberty
all right i don't think we have any
special guests although we are going to
have lindsay
miller joining us um and a little bit of
time
to discuss um the small cell
um so we will move on to
item number five which is public
comments
and we do have some people joining us
this evening thank you so much for
joining us we're thrilled that you are
with us and
um oh my goodness john offenberg is on
the line i love that
and um want to give him a big shout out
and say thank you thank you for all your
work with the charter review you're
pretty awesome and um but this is a
moment
for anybody that is in attendance um who
would like to
share a comment about something that is
not on the agenda we would ask you to
please
give us your name and your address and
please keep your comments
to five minutes with just a
click of your icon to raise your hand
you can raise your hand
and and share we would love to hear from
you
i don't think there's anyone in
attendance who would like to share
anything with us
so i will move on to my really quick
report um
couple things ladies and gentlemen
please know that i
am either calling or emailing
any one who um
addresses counsel plea excuse me please
know that i am doing that there have
been
um two individuals who have um
who have uh emailed all of us
and i do need to respond to them in
written form but please know that i have
called i called them although i think
one of the individuals
wrote to us separately which also brings
up another
topic please know that if you want
to get a hold of olive council
the mayor the auditor and the city
attorney
you can either do elected at bexley.org
or actually city council
at bexley.org sends it
to olive council the mayor
the auditor and the city attorney just
as an fyi
thank you richard for letting us know
that one
um my next thing is i know that we
and i bothered all of you and i was a
little aggressive with um
mr klingler about getting back to my
doodle
um to help us decide what days we were
going to do the diversity and
inclusion training with kathleen nolte
um
i can't get a date that all seven of us
um
can do it um please know that we're not
trying to get
one day we're trying to get two days
so she gave me a list um of alternative
days
in december um
she also gave me a list of alternative
days in
january december is
busy um
and i'm not i and i feel like
our our things are going to be crazy
with the coronavirus but i'm not sure
that it's going to be any crazier in
january than it is in december
um so i just kind of um
would love to get a show of hands of who
would like to do
uh january
instead of december anybody that decide
thinks they'd like to do
january instead of december is it okay
if we just if you guys just raise your
hands and let me know
okay we're doing january instead of
december i see
jess's hand richard's hand and matt's
hand
uh and uh
jen and troy and monique you'd rather do
december is that true
or do you not care i don't have a
preference
troy do you have a preference january
versus december
don't have a preference december will
probably be easier to get onto my
calendar
okay jen i don't have a preference
okay uh i think that i would
rather do january so i think there's a
lot of januaries and that will give me a
time and
she's been a little anxious about us
trying to find a time
please know that i am going to be
sending you
um a new doodle please
tell me all of the days you can do i
will throw out thursdays because i know
that matt cannot do thursdays correct
matt
no thursdays okay
all right so we will shoot for january
um
and uh that'll give us a little bit more
time and her
calendar will be uh freer that's all i
have mr city attorney
oh richard yes richard sorry i may have
missed this but
is there any does it work with her
program to have one
day in december and one day in january
so it's not she really she would really
like us to have it and i think it's too
much
and another council member also agreed
she'd really like us to have them
back to back one day and then the next
day um
i think monique shared that she thought
it would be nice to be able to have like
maybe a week in between to digest
she's um ms nolte is a little nervous
that we would forget it
um so i'm thinking she would really be
opposed richard to the december january
so sorry i think that would be great too
i think that would be ideal
and i'll run a fire and i'll run a buyer
one more time and make sure
um unless anybody's opposed to that
doing one in december one in january
but i think she thinks we'll forget
all right with that does anybody have
any more questions for me
council department heads
okay then i'm going to turn it over to
item 7 which is our city attorney
i have no report this evening
all right um
guys we are going to uh
remove um the city council minutes from
the consent agenda
um because there is a sentence
in it um richard you want to read that
sentence do you have it in front of you
richard he might
okay let's read let's we're going to
remove this that can
we're going to remove the minutes we're
going to go ahead and vote on the rest
of the consent agenda mr official
all right so in the consent agenda we
have the special counsel retreat minutes
of 10
20 10 10 10 20 20 20
and ordinance to authorize funds
from the tax increment financing fund
36-170-51320
for the purpose of reimbursing mrmj llc
for expenses related to
right-of-way improvements in the main
street tif district in accordance with
the main street
incentive district infrastructure
agreement between the city of bexley
and mrmj llc that was introduced by mr
merkel
that was a mouthful any questions on the
consent agenda again the minutes are not
on it
any questions from council any questions
from
our attendees
all right um mr sharp
yes mr klingler yes mossad
yes ms lamke yes ms fibel
yes mr markham yes i'm waiting on mr
sharp
i think he's back mr sharp what are we
voting on
the consensus minus
minus um the minutes without the minutes
of the 13th right thank you yes
that passes oh i'm having problems
connecting now
um all right um
so there is a sentence um
in the um in the minutes
um that uh
suggests that uh richard did not
want to allow public comment or some
such thing
um trying to find where it is
i would love for you to share item 9b
in the discussion of ordinance 42-20
the last sentence um says that
um indicates that i do not want
public comment after at the consent
agenda
but my request at that time in the
meeting
was to not include 42-20
on the consent agenda for this meeting
okay so requested that
ordinance 42-20 should not be on the
consent agenda for the third reading
all right so um i would move
um to
adopt the um minutes from
october um 13th uh
2020 with that
change uh that mr sharp just suggested
is there a second second
okay there's a first and a second on
that motion
anybody have any questions about the
about the minutes or about
richard's change
any any any attendees have a question
all right mr auditor ms lamke
yes mr klingler yes mr markham
yes assad
yes mr sharp yes ms bible
yes ms robinson yes
all right we're going to move on to
administrative updates if we could
please and we will move to the financial
department update
there's a report um
mr auditor or i think
that beecher's on too isn't he yeah he
is
a couple of things this is the september
report
[Music]
as we've talked we're still in pretty
good shape our revenue is actually
higher than uh our budget this does not
include the the revenue here does not
include
the 1.5 roughly million dollars
that we are getting from the cares act
it is reflected in one of our account
balances later on
but not in this revenue we will
i assume some of the money from that 1.5
million dollars will be used to
reimburse the city
for expenses so
we will see revenue coming in from that
cares act money which will make our
year-to-date revenue whenever we get
around to doing that look better than it
is
and until that has been decided on by
that
committee and council that committee
meeting the cares
appropriation committee i don't know
what that will be i'm guessing it will
be
if i had to guess i'd say somewhere in
the half a million dollar range but
so we should look a little bit better um
but anyway right now we're in pretty
decent shape i'll be happy to answer any
questions
uh that fall off that we were concerned
about earlier in the year with the
covid pandemic problems looks like it so
far has not happened
i'll be happy to answer any questions
counsel any questions for the auditor
i don't see any hands to you okay all
right
one more thing if i could please um
the ordinance that you passed at the
october
13th meeting authorizing the bond
refinancing
we have refinanced the bonds
the closing will be early next month
so it hasn't officially closed but
everybody's in agreement
looks like we well we are going to save
about 560
000 between now and the end of 2030 so
roughly fifty six thousand dollars a
year uh
in and less and lowered interest expense
i will have
so i thank you for the support of that
uh
and i'll be happy to answer any
questions if nothing else that's all i
have
miss mr president my goodness we uh we
appreciate your support and doing
research
and finding great things for the city so
thank you for not just sitting on your
hands and
you know because you could and we are
grateful that you don't so thank you
very very much um all right
um no questions for the auditor we will
move on to
uh chief reinhardt are you here sir
yes ma'am i am he's so we're so glad to
see your shiny face
happy and healthy and safe thank you
do you have anything other than your
report sir no ma'am i do not
all right thanks so much uh ladies and
gentlemen
of counsel do you have any
questions for the chief i do if i may
president counsel our president
president bible
hey chief i was looking over uh the
report and i have just a couple
questions
i was excited to see the roll out of the
online report system can you speak a
little bit about that i know it was
under
um sergeant overlea's comments and
um that there's now an opportunity for
for residents to report
um minor crimes online and apparently
there's been some use of that
since uh october 22nd can you uh speak
to that just a little bit more
yes ma'am that actually was born of
covet uh
of course initially the concept was it
would it could
it could lessen some of the face-to-face
contact between police officers and some
of our residents
and it uh it works real well on crimes
where residents are just
recording their experience where they're
saying what happened or what was taken
and what time they think it was taking
those type things it's just
it's just as good uh almost as good as
having an officer stop by their house
i think it's actually been up and
running a little for a while now
and uh sergeant overly wanted to make
sure that that everybody was aware of
that
most agencies have online reporting uh
for a va
variety of different reasons but the
covet uh
really really uh brought that to the
forefront
that that's fantastic i'm glad to see
that we have that opportunity now
here in our city can you tell me how do
those um
reports get rolled into the statistics
or do they that you always
provide for us on the back do those get
reported as calls for service or do they
get reported under
reports you know i don't i'll have to
check on i don't know if they do get
recorded as calls for service i suspect
they do
uh but i'll have to check on that to
make sure but they go into the uh
they go right into the same database
that an officer submits a report on when
they're done with it
but i'll i'll find out i'll let you know
about that uh the calls for
the number's pretty small but
nonetheless uh
i'll find out about that right well that
leads me actually to my third and final
um question and i know we've kind of
touched on this over the last couple
meetings but when we look at those
the numbers um in the reports that that
you give
calls for service and um reports and
then thefts burglaries robberies and
arrests
those numbers still seem to be um going
down for calls
for service and report and up for um
thefts
pardon me burglaries and robberies and
lower for arrest
you address this at a meeting before but
i'm just curious if we still are kind of
those trends are in keeping with kind of
what's happening across
the city central ohio as a whole or if
if there's something
specific happening in bexley that we
need to be concerned about
no it's it's not specific to actually
the group of chiefs i meet with
on monday mornings are all experiencing
the same thing it's a reduction in
self-initiated activity by police
officers
uh understandable in our current climate
they're being very very careful about
the self-initiated activity they get
involved in particularly
uh traffic stops and some some dense
traffic areas
being very careful watching those
numbers real close and of course when we
do that
uh often our crime rates uh go up but
uh no it's not just bexley it's uh it's
happening all around us
yeah yeah i i thought as much but i did
want to address that because it always
it just gives you a moment when you look
at those numbers and want to make sure
that there's not something specifically
happening here that we need to address
so i appreciate you clearing that up
thanks
thank you anybody else have any
questions for the chief
chief i have two two questions um or
actually
one might be for the mayor mayor what
was the search you just did on the city
website to locate that online
complaint um what did you search for
i searched uh online report but
i'm going to make that a lot easier
because that needs to be added to our
police quick links and an article on the
page so i've actually started an email
over here to sam metcalf to make sure
that we're
integrating that a little bit more
comprehensively on our website okay
great
and chief or mayor perhaps would there
be an opportunity maybe to add
that link to bexley base i know we've
typically used it for service calls
but nowadays everyone has a an iphone
and uses apps is there a way to consider
adding that feature to the bexley base
yeah that's a great idea we can add that
to the
to the app it's been a while since we've
added anything
but we can add that as a badge up on the
front front end of it so we'll do that
that would be great thank you so much
for for all that you do chief
thank you great questions jen great
suggestions
um monique anybody else have anything
um chief i'm glad that jen asked about
those statistics and
and i i i don't know whether or not
everyone watches those statistics so
carefully
um but they um
haven't had been really stagnant prior
to covid
and and they are you know on the rise
and and
you know obviously that's concerning um
so with that i just want to thank um i
want to make sure that uh
the chief thanks his department uh for
um their service and uh please ask them
to uh stay safe
um i am noticing that there is a hand
raised for the attendees
um i we we really would love to hear
what
you you would like to ask however
um if you look at the bottom of the
agenda this is not a time when
we allow that um we have public comment
at the very beginning
you can talk on each and every one of
the legislative
pieces um just to keep our meetings
um moving forward and if you have a
question for the chief you certainly can
um email the mayor or one of us or pick
up the phone and call us we would love
love love to hear from you um can also
wait till the end of
our meeting there is also another
opportunity to speak
then so um
noticing that there's no other council
members who have questions
for the chief um i will move us
along to um mr michael price our
recreation
director sir thank you president fivel i
i did want to add a couple things to my
report
one of which is highlight the last music
and movie in the meadow is this friday
at 5 30 at jeffrey park it is a
socially distanced coveted safe uh
experience event
we have tay and the um wave
which is a band with the front main
dante brunetto as a bexy resident
followed by quiet down in front we still
have spots available for that so if you
want to register
let me know or go online and uh
tobacco.org for slash recreation
the other thing i wanted to make council
aware of uh which is not in this report
is here in the next week or so we're
going to start
putting information out to the community
about a
migration from our current online
registration software which is activenet
to our new
uh platform which is my wreck that will
happen
um again over the next couple weeks we
will start to ask
residents to begin to set up their
family accounts
there will be a couple programs that
will probably have registration
in late november early december
otherwise all of the programming in our
january brochure will be on the new
platform
so i just want to make council aware of
that one of the big
benefits to this switch is there will be
a large
savings on registration fees currently
users
uh when they register online it's about
a three and a half percent
uh processing fee with the new software
it'll be about a one percent processing
fee
that will also allow us to bring our
larger programs jeffree summer camp uh
backpack and pool memberships uh to
online registration so that'll be a big
improvement for the community
end of report thank you mr price
questions for mr price mr klingler's
hand is up and so is jessica satz mr
klingler first please
uh hi mike two questions do
do users have to re-register
for the new software
so they will have to set up accounts on
the new software okay
um anything that they have currently
registered for they will not have to
register for again
um but there will be a whole list of new
programs that will only be visible
on the new software moving forward so
basically at this point we won't be
adding any new
program the existing software um
it'll all be added to the new software
and we'll give information about what
the process is for setting up your
account but it's you know same thing
you'll go to this you'll go to the site
you'll set up a username and password
and start to set up your
family members into the system okay and
the other one is i noticed uh the porch
work
is underway at the mansion is um
is that are the spaces inside gonna be
delayed
um in addition to the porch work or is
that all gonna
is it all gonna be delayed till january
and
january or is or some inside space is
gonna be utilized
um going to be able to utilize uh in at
the end of january
yeah it's a good question uh our
expectation as we sit here today is that
the whole space
indoor and outdoor will be utilized
we'll we'll be able to utilize by the
end of january
as opposed to what would have been the
end of december it will have some delay
on the interior work not that much
but um but there are some other things
that
have come up to inside they found
cisterns in the basement
under the garage
port area so they had to they were
supposed to pour all the concrete in
inside last week and then i got pushed
back to this week so there's a couple
things that have come up that have
created some delays as well
but generally speaking we expect to be
able to use the indoor space by the end
of january
okay that's all i had thanks
thank you matt um jessica
yes um mike it sounds like the enchanted
forest went over pretty well
i saw in your report which is great i
heard from some younger families they
were happy to get out and have that time
to share with the kids
so i'm so glad that park and rec put
that on um
just wanted to ask some questions i know
that you you just mentioned which i
thought was probably maybe what was
happening that we're switching
um to a new online system i would be
happy to volunteer myself if you need to
have anybody a part of the pilot system
too thank you yep to be a part of that
with the new software an awesome job
that's a
a big deal to take that from three to
one percent um
questions though moving forward on
programming with park and rec i've
gotten
bombarded with flag football season
ending for these
younger ones with a lot of basketball
questions um
where are we at with basketball and will
that be where is that registration
if it does happen are we taking
registration
where will that be in the new system so
that'll be
in the new system and that's one of the
reasons we're going to probably start to
roll this out in the next
week or so is we've had some more
communication and work done on
the potential for basketball uh in the
timing of that
um we are we're still trying to gather
information about our access to
uh cleo dumry which is sort of our focus
right now which is over on nelson road
um and what that looks like uh you know
without saying too much because i i
this isn't completely finalized it looks
like we're going to move forward with
offering basketball
uh at least uh third grade and up
um starting in january um
obviously understanding that you know
the environment with kovid could change
that between now and the start point but
that we're going to begin putting some
information out to the public
including going through the registration
process
there are still a number of questions
that frankly will are in the up in the
air but we want to get some of that
information out
the families the schools are also going
to continue to re
reevaluate whether or not they'll allow
us some access into their facilities but
that is uh you know they have a task
force that's looking at a lot of things
that being one of them
and you know again i will reiterate what
i said last time which is i
completely understand the school's
concerns as they're focusing on
the education of the students and not
necessarily on the
various ways they support the rec
department and other entities within the
community
um but i do appreciate that they're at
least going to reevaluate that and have
some discussion
where that goes i don't know but the
bottom line is if there's any change
there that might change what we're able
to do with basketball
um right now cleo dumry does not have
hoops uh shorter than 10 foot which
creates issues for our kindergarten
madness in our first and second grade
leagues
so we're still evaluating whether that
can happen or not um
as it relates to other programming dance
and some other things that would start
at the start of the new year we are we
are working on a plan uh for utilizing
indoor space at the mansion
uh that that includes you know masks for
all participants social distancing
um being able to lay it out so that a
classroom space allows people to be at
least six feet apart
and making sure we have sort of all of
those safety measures in place that we
feel comfortable that we can do it as
safely as possible
but our intention at this point is to
move forward with some programming
inside
where where we're able to meet the
requirements for coven
and you know 19 safety measures sounds
great
my next two questions were just in
and um and that in respect to that with
um we're we're a ways from it but as we
hit
the date of halloween all of a sudden as
you know thanksgiving and christmas are
right there
um and hanukkah so i wanted to just
mention
if we're exploring the pancake breakfast
being outside
you know flipping pancakes out of six
feet distance onto people's plates we've
done that before mike
i know you and uh mayor kessler are
pretty good at that
and then story time with santa i mean
we've gotten very good as a city at
figuring out how to social distance
within
circles six feet apart um having you
know
um time slots of 10 people there at a
time
so i'm hoping that we can also still do
this for those kids like you just
mentioned this
the second graders and and you know all
the way to
just born in the community so they have
a place to go in the next few months
for community in bexley so um i hope
that we're exploring that because i
think that we
we've done a good job with that with
some outdoor activities um
and i'm hoping that we can continue to
explore that with these younger children
are we looking at
that right now as well yeah i guess what
i would say to that is yes
we're sort of looking at being creative
uh in this environment and find ways to
do those sort of things you'd mention
the
harvest festival uh which we did the
enchanted walk this past
thursday and um the feedback was
absolutely tremendous because we we
understand that a lot of people are
really just trying to find some sense of
normalcy some
opportunities for activity obviously
safely
um and so we are evaluating we're
looking at ways that we can do that with
some of our staple programs
um you know the the pancake breakfast
we've
uh you know as i'm as we're we're seeing
now with the music and movie and the
meadow
as it gets later in the season it's
getting colder and colder and doing some
of these outdoor stuff
becomes a little more difficult um we've
we've even looked at you know instead of
it being maybe an outdoor event maybe
even if it's a
drive-by and pick up your your breakfast
and you don't take it with you and
in terms of being able to continue to
support um
the historical society which that's a
joint effort with them uh we have had
conversations about the tree lighting
um we're not we help support the menorah
lighting but we're not as involved in
sort of the development of how that is
structured
uh obviously we're willing to help
wherever we can on that um
and so we're trying to figure out how
you know does the tree lighting
um become a story time frankly at the
tree lighting uh without actually going
up
and um you know sitting sitting with
santa but maybe there's a
mailbox where you can leave a letter for
cena there so we're sort of evaluating
different ways to do
to do that sort of thing um obviously
keeping in mind safety
measures first and foremost great
that's it thanks jess great questions
mike um
please thank your your crew for being
agile and
and and creative and and spreading just
a little bit
of joy to keep us all sane we i've
always said that the rec department is
the spirit of our community i
am i am grateful that you are still
trying to
create those shared experiences um that
build our community
so thank you so much thank you um
mr bayshore we're ready for the service
department update sir
hi madam president um the only thing i
wanted to touch on
um is we did start leaf collection
yesterday
and with the covid i chose not to bring
any additional seasonals
on staff just for health's sake and for
the rest of the department
so we will probably be moving a little
slow so
just if everybody can be patient with
the crews they're going to be out there
every day
well we are grateful for them they are
out there rain or shine we know that
um and uh i would hope
uh mayor kessler that we can somehow
communicate
that you know to remind our citizens
to be patient and kind when it comes to
the leaf pickup but um and and the
interesting thing
is that um the gentlemen who were
picking up leaves in front of
my house noticed that i had a
a leak in my yard and uh so they
reported it
and hooray them not only do they clean
things up but they're paying attention
as they
as they go by so please please share our
gratitude for all that they do
yes ma'am uh matt klingler we has a
question mr klingler
andy just to um reiterate for all those
that are listening
you you want the leaves not in the
actual street
on the curb you want them up kind of
in the in the yard right by the curb
right we don't want those leaves
in the street right correct we do not
want them on the street we want them
you know place between the curb and
sidewalk okay
that's all i have otherwise our streets
flood when it rains
right yes
and that i suppose all right mr mayor
uh does anybody have any more questions
from mr bayshore
mr mayor thank you mr bashar for all you
do
thank you uh thank you madam president
uh
council thank you andy by the way that i
loved that photo i could tell the guys
were really excited about that uh photo
being taken of them
that was awesome so i'm gonna make my
update quick today
a couple things want to highlight sunday
we have a community ride-along
with catherine gervas
jervis i always say her name wrong i'm
so sorry catherine if you're listening
from um uh yay bikes and tool
and uh she will be leading that ride
leaving from schneider park shelter
house at 3 p.m on sunday
uh hopefully the weather will the
weather will be great no matter what i
guarantee it for a bike ride with
catherine she'll make it fun no matter
what
i'm reiterating our trick or
trick-or-treat guidelines
we've gotten a lot of questions about
trick-or-treat as you know they've
shifted uh in the past few days to
whether or not we're going to hold
trick-or-treat in the midst of
rain and it's a it's a
it's a question that we receive every
year there's not a there's not an
october
in recent memory that i've experienced
october uh around this time of year
where there's not some sort of bad
forecast on the horizon
and uh so we say the same thing every
year and we'll continue to say it which
is
if there is unsafe weather like unsafe
weather forecasted then we will need to
obviously postpone trick-or-treat
but inclement weather cold weather rainy
weather
uh sleeting weather i guess that might
be borderline unsafe
that does not uh constitute unsafe goes
on turkey goes on and there are two
reasons for that one is
our adjacent communities celebrate at
the same time so when we all celebrate
at the same time
it just works a little bit better that
way and then also we have police
officers
and halloween patrol volunteers signed
up to help out
that's a huge logistical challenge in
the first place and so we do not lightly
reschedule trick-or-treat
the good news is if it's going to rain
on trick-or-treat
um then a good year for it to do that
would be when we're all concerned about
too many people being outside so uh
it's kind of interesting because we've
received emails complain are you
concerned
about the weather emails concerned about
um
covid19 and people being out so the the
two a little bit go
hand in hand um and we just got yard
signs in they're a little bit
late coming but uh we've already started
putting these out
if you would like to get one of these
for your yard they're out front of city
hall
if you are a council member you might
just find one has already shown up in
your front yard or will
uh so i highly have others for you i
highly encourage you to uh
get one of these with signs these these
serve as a public
uh service just to let people know what
those what those
guidelines are for trick-or-treat to my
knowledge everyone is can
all the other local communities are
continuing to
advertise trick or treat on thursday
at a similar time to ours so that is
moving forward
um covet stats uh we have had a rise in
cases we had a pretty slow week last
week
and in fact our numbered our numbers
dipped uh quite a bit
and then we had a some newer cases in
the past couple days
uh bumped with some new cases coming in
over the weekend
uh so we're continuing to keep a close
eye on on those numbers
but those are our current stats you'll
notice there's a disconnect in active
households with our
having had three cases reported today
and six yesterday
that's because there is a lag we receive
the new case count from the franklin
county public health
we receive active households from
franklin county emergency management so
there's a lag in that information so in
case anyone ever asks you that that's
not because we're trying to
pull the wool over anyone's eyes we just
we've always reported out what we've
received and so we're going to continue
to do that
i want to uh
give a shout out to elizabeth allman who
gave a fantastic presentation
to a s morphses sustainable summit
to attendees both from the columbus
region as well as the atlanta region
they
coordinated on it and she did a great
job talking about our um
a sustainable 2050 program here in
central ohio so she was a great
representative to the city and to the
region
at the same time good job elizabeth
online snaps so um also matt klingler i
have not forgotten about your dora
i am i am uh working on that and uh it's
and mark just gave like fists in the air
so you saw that so
that's still being worked out um
that is my update we're going to talk
about the budget during finance any
questions for me
monique lemke raised her hand thank you
mayor
as you know there's been quite a few
accidents
on livingston causing injury to not only
mexi residents but damaging their homes
i know that i have asked you to reach
out to your contact at city of columbus
and to hopefully have them come to our
next council meeting on november 10th
but would you be able to share
kind of your conversations with them and
who might be
attending that november 10th council
meeting yes
so good news to report on that i
appreciate you bringing it up monique um
first off we've as you know we've been
working on an rfp for livingston avenue
plan for quite a while
and we got the go ahead from columbus in
the past few days to go ahead and start
that process so
that was really good news and i'm i'm
glad to have that started but that's
more of a long-term
plan and study for changes to livingston
avenue in the short term
um the chief and i are meeting with the
columbus safety director
and a representative mayor ginther later
this week
and we have a contact from um
columbus who is going to then come to
council just
to talk about what what they're doing
what we're
partnering together on if anything so
they have they have
said they would be glad to do that they
just wanted to have that initial
meeting first they have in the meantime
been stepping up
patrol i've seen it myself and they have
verified that they are doing that
along livingston avenue they've
acknowledged that it's an issue and that
they care about it
they've been hearing a lot from their
own residents so um
you know i think i think i've talked
about it to you in the past as a council
so you guys understand my position about
the safety issues on livingston and our
need to
take a strong advocacy role in it
thank you so much mayor i look forward
to um to having that person come to our
meeting and i know that myself and
probably other council members are going
to have some questions for them
thank you thank you any other questions
for
mr mayor our birthday boy
no all right all right perfect
[Music]
oh yes sorry yeah i do i get distracted
so easy thank you yeah i do want to um
let you all know
the public know and council know that um
we are going into a collective
bargaining
um negotiation with our uh with our
police union
um with our police officers so we will
be uh
commencing that in the coming weeks and
i'll be posting the the union contract
to our website
uh for anyone who's interested in
reviewing that we've already received
requests for that information
and questions about the contract so just
in an effort to get that out and just
have it out in a place where anyone
could
see it that wants to we'll get that on
the website um i just need to make sure
the version i have is actually the
correct version so uh mark will send
that to me and we'll get that up
also while uh department heads were
given such great updates this evening
i added the police department online
reporting to the bexley base app
and to our website prominently so there
you go
service is with a smile i smiled there
you go
thanks guys perfect all right thank you
um
mr kessler um mr
sharp with your permission since lindsay
miller
is with us this evening and
the reason she is with us is at the very
bottom uh in tabled in the table
ordinances with your permission i would
like to ask council to move d
all the way up and then to address
your second tabled ordinance prior to
your first
tabled ordinance would that be all right
mr
mr sharp if i ask council yes it would
all right thank you mr sharp council is
it okay if we
uh rearrange the agenda so that uh
lindsay miller can have more of her
evening
any objections didn't think so
all right mr um
mr uh sharp do you have action then
please on your table
ordinance 43 uh 19 right-of-way
ordinance revised two
revision two uh president
i would like to make a motion to remove
ordinance 43-19
off the table thank you mr sharp is
there a second
second thank you mr klingler all those
in favor of voice vote please
signify by saying aye aye
anyone opposed same sign
thank you mr sharp
did he freeze up i think he might have
frozen so do you want me to mister
mr mayor until mr sharp comes back on if
he's freezing up i don't know
yeah so um i actually just
emailed i realized that this had not
been emailed out to
uh council previously the
potential changes to this we
have been uh just talk i talked through
them a little bit more in depth with
lindsey today
lindsay's here to discuss it so in your
email you have the document that i'm
about to put up on the screen
and you'll realize that me putting this
up on the screen is probably not a
fantastic utility to you because
um it's a 36 page long
ordinance so it's a fairly
extensive ordinance because what it's
done is it's taken the entire
right-of-way
chapter 1028 and made it and reformed it
and modernized and made changes to it
so it's restated the whole chapter 1028
and it's a changed version of 1028
and lindsey miller is here this evening
to talk to us
kind of globally about what's in here
and we're going to ask you to
vote on it tonight and pass it right
away just kidding that was a joke so
what we're going to do is ask you to
consider what you're saying take a look
at the
version on your computer maybe as you
listen along that you can kind of scroll
around on i'm not even going to try to
follow because i think
it's as i said pretty long and any
questions you have for lindsey
and certainly we can continue to
entertain further questions down the
road so
lindsay if you want to talk about what's
what's in here
that would be awesome thank you sure um
well thank you all for having me
again it's good to see you all a lot has
changed
since i last saw you all which was in
person
and i was pregnant and now we're all
remote and i have a five month old so
good to get back together and still be
talking about small cells
as the mayor laid out as you all
probably recall
what we initially set out to do was to
revise um chapter 1028 initially
to include language regarding small cell
facilities
wireless support structures and then the
ability to enact
design guidelines for those structures
based on the
amended ohio revised code chapter 4939
what ended up transpiring though over
the months is we were working on all of
this
the design guidelines and the ordinance
language we realized
that the right-of-way ordinance in its
entirety
is a bit dated as was mentioned this
will modernize it
and that there were additional
authorities really that the city has
available to it that were not
contemplated in the ordinance or in
chapter 1028 as it is
currently enacted so what we are
attempting to do here is not only
include that small cell language and
wireless support structure language
there should not be any changes to that
from what you've already seen previously
but also streamline some some of these
provisions make sure that they better
align with the actual processes within
the city of bexley
and again ensure that you all have and
are using the authority that is
available to the city of bexley as it
pertains to
uh users and occupants of your rights of
way
the biggest couple changes so
your current 1028 has a whole series of
right-of-way permits i think there are
four in total
um they are for different uses and what
we determined in talking to city staff
is some are used more than
others um some
um there's code language that is not as
utilized as it
um could be should be whatever the case
may be
so we have streamlined this into one
right-of-way permit
and this right-of-way permit will be
something that any
provider as defined in the ordinance
will need to get if it operates a
system as also defined in the ordinance
within the city of bexley rights of way
so these would be your more traditional
utilities um
you know gas electric water things like
that as you think through them
um and then from there we have included
and really just supplemented what
already existed surrounding
work permits and so work permits are
when someone
actually intends to then come in and
construct
or manipulate in some way your rights of
way so if you think about it in this
two-step process
the right-of-way permit is kind of the
umbrella permit um again for those who
operate a system
and then from there when it's time to
actually construct they get a work
permit
entities that do not have a system so
for example residents that need to do
something within your rights way they
would bypass that first permit and just
get a work permit
so instead of having all these different
permits there are just two
um the other larger change in here is
actually how you all
will be able to collect fees for your
rights of way permits
this guidance has come out previously
from the public utilities commission of
ohio
we have aligned your language here with
many other cities throughout the state
but basically what enables you to do is
recoup costs for your
actual and direct costs um
from those users of the rights away that
has a system
so you basically will add up these costs
at the end of the year
get a per mile amount and this is all
laid out
and then based on the number of miles
that provider has
in its system you just multiply it and
that's how much they pay
um this is more aligned
in a modernized way as mayor kessler
said at the out front
with how these fees are typically
contemplated again throughout the state
um those would be the main call-outs
that i have although
i will mention that you will it looks
like more changes have been made than
probably have
um but overall the goal
here was to ensure that you all have the
protections that you need
um but also being very mindful of not
overly creating additional
administrative burdens for city staff so
we did work with staff throughout the
process
um they've seen various iterations of
this we continue to work with staff
to make sure that this new to permit
approach
is uh feasible and is um again not too
burdensome
so i will pause there um because that's
kind of a lot of information and and you
were just sent a 36 page document
um but happy to answer any questions and
then as the mayor said you know pass
this meeting also happy to answer any
questions
thank you lindsay so much and
congratulations on your baby we're
we're thrilled that you're with us we're
happy to hear your good news
it's nice to have good news during covid
council members has anyone has anyone
digested this 36 page
document such that you have formulated
some
amazing questions that you would like to
share with with
lindsay
yeah it's a lot
can you tell me when you talk about
collecting
fees um to recoup our costs
yes what costs i don't i think i'm
not clear on what what that means sure
um mayor kessler if you're able to kind
of scroll down to that section it will
probably
help if i knew the number off the top of
my head i would give it to you but i
don't
um so basically this
these costs can be costs that the city
incurs
that are actual and direct and i keep
using that language because that's the
guidance that's come out from the
utilities commission
as it pertains to perfect oh
what was i i thought i saw it but that's
okay um
now this is work without a permit
okay um sorry i saw the word cost real
quick and i
i jumped in there um so actual and
direct cost incurred
to basically oversee use of your rights
of way so these costs can include things
like
staff time um as you can see here
there's an occupancy fee which is
defined
so it incur
perfect okay so it's for the management
administration things like that that
pertain to the users of your rights away
so again it can be staff time it can be
um if there are a particular systems or
software that you all have to subscribe
to in order to oversee
and manage users of your rights away and
see
where certain entities are and their
systems are you know that's a cost
um if there are inspections that need to
take place for the
rights away that same thing can apply as
well as the staff time for
application reviews so if it's an actual
and direct cost that pertains to some
sort of use or occupancy of your rights
of way
you are able to seek essentially
reimbursement of that
um for lack of a better way to say it um
which is going to be in the form of this
annual
occupancy fee um and a question i get
asked a lot by cities
is could we just make it easier
and say we're just going to say that our
annual occupancy fee is
x dollars and there's a whole variety of
reasons that we
don't recommend that namely that the
public utilities commission of ohio has
given very clear guidance on how these
fees need to be calculated and your
ordinance now aligns with that
and you would be opening yourselves up
to potential challenge
in front of the commission by providers
should you go a different route in terms
of just
basically picking a number because this
way ensures that it's equitable
in that providers are only charged based
on their actual usage
because you get a per mile amount
and then you multiply that number by the
miles that that
entity occupies within your rights of
way
so if i can also add to that um you know
we when we talked through the
occupancy fee which by the way was
pre-existing we had we had the right to
assess an annual occupancy fee in our or
we do in our current
uh 1028 uh but it was kind of news to me
it was news to our uh
some of our directors in the meeting so
although we've had the right to do it we
have not done it
and um let me give you an example of of
how
i've thought through this has been
really helpful and it's something that
we need to start working on and
i'm hoping to fit it into our budget uh
for next year
and that is like you know we've have uh
right now we're working on a fiber
project going down main street
and the conduits where we were supposed
to be able to run this fiber have been
100 clogged by providers who have just
shoved
fiber into those conduits without uh
careful and purposeful oversight of the
use of those conduits which are were
installed and are owned by the city of
bexley
so it's not because anyone's dropped the
ball in this per se but there's a
sophisticated practice
that that we aren't used to in terms of
analyzing permits for the right-of-way
making sure we're managing the
right-of-way carefully balancing the
right-of-way knowing our rights
and knowing the ways that we can
exercise our rights and that's a skill
set and
an occupancy fee could could assist and
pay for
an employee with the city whose job
is to oversee the management of the
right-of-way and make sure that permit
holders are doing what they're supposed
to do
make sure that the city's rights are
being appropriately
uh um exercised in our administration of
the right of way and that would be a
an that would be an applicable uh cost
that could be assessed back to
occupiers of the right-of-way
and one point to highlight actually from
that example it's a great example
because
fiber infrastructure although related to
small cells in that the wireless
structures have to eventually at some
point connect into fiber
fiber installation itself is
not under that umbrella of the very
specific language that pertains to small
cell facilities and wireless support
structures
and so it is treated more like a
traditional
entity would be within your rights of
way um so that's actually a great
example because
i would assume there are going to be
more and more applications for
fiber installations
clandler has his hand raised matt
thanks um and thank you lindsay for
joining us um
is there some sort of cap on the amount
of
administrative fees that you can charge
per mile or is there some sort of
schedule
that you know if we have a if we have a
if we
hire a writer if the mayor hires a
right-of-way
um inspector and we pay him a certain
amount of dollars
um is there some sort of cap i guess is
what i'm getting at on what we can
charge
um so no there's no cap on what you can
charge so long as it truly is an actual
and direct cost but that also enables
the city to take such
actions as the one you just gave an
example of if that's a need to have
an additional staff person or whatever
the case may be who
specifically works on rights of way um
that can be used in that actual
direct calculation now the one caveat to
that
is there are certain entities who do not
um have to pay this occupancy fee
because of
other mechanisms already in place
so for example
there's language in here at the front of
it relating to
specifically cable providers because
of different mechanisms in place
throughout the state
in terms of how their fees are
administered and franchising agreements
and some of the history around that
they have certain carve outs from that
annual occupancy fee
so there are no caps but there are
certain nuances to how it has to be
applied on an
annual basis based on the certain
entities and
certainly i'd be more than happy to
assist the city when the time comes
this is an annual evaluation that'll
take place early on in
each calendar year okay
thanks anybody else have any questions
i'm sure lindsay will after we digest
this a little bit better i'm sure she'll
be able to
help us out or or even come back if we
need her to
um anybody in the attendees that would
like to ask any questions
no okay mr sharp do you have an action
on this
um on this piece of legislation
[Music]
i think i think richard is still coming
back to us
we got him okay let me make sure he's
not oh
hold on
got lost in the uh okay my bad
there we are all right richard do you
have any um
do you have any action on this piece of
legislation
tonight
[Music]
i think while he's working on that i can
i can tell you that i think what we're
hoping to do is give you guys a chance
to absorb this
and uh there's one little section that's
um highlighted in the
in and what was sent to you where we
talk about the permit fees
um and so we're gonna add a little
language to that and then
hope for a formal amendment at the next
council meeting
is my understanding perfect and uh
so lindsay we're hoping we're going to
table this right now and then you will
be
you you can stay on for ultimate
entertainment where you can
you can bid us a do and have a nice
evening and and and kiss your baby's
face for us
thank you very much thanks lindsay
appreciate
your time tonight absolutely
okay he's
i think we've moved him over to the
panelist richard
[Music]
richard has just made a hard for you
guys to hear perhaps but he just made
um from the back of um our council he
made a motion to
table ordinance 43 19 is there a second
second thank you um there's a second by
jen robinson
all those in favor please signify by
saying aye
aye aye those opposed same sign
all right um ordinance 4319 is back on
the table
um i would ask that we move to ordinance
2720 which is the backflow preventer
program
once richard gets in his seat back
in um city hall
council room we will ask if he has um
action on
it areas
richard do you have any action on 2720
sorry
um the apparently the
uh proposed um amended
ordinance that we were presenting last
meeting
it's not attached to the minutes so if
the mayor wants to pull it up
i don't know what has questioned
uh before we do that uh um richard would
you like to take this off the table
yes um madam president i'd like to um
take ordinance 27-20 off the table
thank you thank you mr sharp is there a
second
sorry thank you mr markham all those in
favor of taking ordinance
uh 2720 off the table signify by saying
aye
those opposed same sign 2720 is off the
table
mr sharp
okay um i'll get my copy up on my screen
for me to at least talk about i guess
um last at the
meeting last week we presented a
proposed amended
ordinance 27-20 which
changed the focus from
slope
insulation mr sharp i can't
can you guys hear me no
i'm not i'm off me
hear me i am
i am on my um if i gave him my
what do you call it guys the mayor just
went over to see if he can
help richard in the conference room
um wait here's my agenda for 40
minutes sorry ladies and gentlemen just
be patient
and kind of it's times of covid i'm so
sorry
is that 4920
oh wait you simply use plastic yes well
except okay that's the problem
because it's it's not
i know because it's ordinance yeah so
after
you're on sir that's okay so it's the
plastic
thing is correct so i'll just go to the
actual ordinance
that's what confused me is the type
that's wrong on the agenda oh is that
what it is
well the the ordinance is correct it's
that the agenda
calls it by the wrong title okay
can richard be in here
well there's a microphone right there
can richard join us in chamber
would it be easier
oh that is dense okay so that's a note
okay
oh now there he is twice uh richard are
you up now
yes
can everyone hear me not in echoing form
yes actually
okay can you hear me now
yes we can mr sharp thank you okay
it looks like the mayor has pulled up
the amended
ordinance or proposed amended ordinance
that we
uh talked about briefly last
time where i presented a redline version
um
basically we're reducing the
appropriation from 375 down to 300
000. treating the
ordinance as an inspection and
remediation
program
[Music]
and where residents who
have experienced flooding in march and
may
can sign up to participate
in the program remediation inspection
program
where their property would be ex
inspected by the city and
upon identification of issues that may
contribute to the flooding of their
property whether they're
city-based or resident
property based issues
this program would reimburse
residents for up to 2000 in remediation
expenses
put areas where the city
where it's the city's issue in the right
of way
or connecting to their property where
that would be placed on a higher
priority for correction
and would allow if there are major
issues identified for
this residents to have up to 10 years
depending on the circumstances and that
their own individual
financial issues
to remediate the the issues
and also an option for
alternative funding to assist
the residents in making those repairs
where they would
repay the city
or be able to borrow
for those repairs
mayor is there any additional
items that you would like to highlight
i don't believe so um though
the one thing i think we addressed or
talked a little bit about is there's
sort of a
open ended question about how a loan
program might work
you know it references a loan program
but it's not
fully encapsulated in this ordinance so
i'm not sure if that's something that
is a separate ordinance or needs to be
brought into the ordinance
is that a question for our attorney is
that a question for our auditor is that
or just a a thought
out loud yes
yeah yes i'd almost be inclined to think
i i don't
think legally it matters but i'd almost
be inclined to
think that to keep it clean there should
be a companion ordinance
that sets up a loan program and i don't
know why i think that and again like i
said
maybe i think it because this ordinance
already has so much in it
um and that it might keep it cleaner you
know a lot of times we do
certain certain ordinances and then a
separate appropriation so but i'll give
it some thought
okay um i know mr klingler has a
question but i have one
really quick um what if someone sells
during that 10 years
how does that work and they don't have
it fixed
is there an answer to that well i think
that would be some
sort of lien on the property and it
would pay it off at that time
well if if the city has already paid
if if the city has entered an agreement
with the property hunt
owner to loan money
for the repair or put it on the property
tax
duplicate then that would
carry forward but um if the
homeowner has not completed the repairs
or
begun making those repairments it would
be an
item reportable um
when you just sell your house right
right that's another reason to have a
separate ordinance today
right because if we keep putting on the
tax duplicate
as a as you know that we're much more
likely to collect
every dime than we are if it's some
other sort
again i'm not positive but yeah it
refers to it as it refers to as an
assessment so it does refer to that
that it would be a you know essentially
a link but that there be an assessment
of course i have to look on that
but uh the derby assessment and uh that
the loan would pay would be get paid
back through that assessment
but in order to do that there needs to
be a loan program there needs to be a
determination about how we fund the loan
program
there's a lot of questions yeah it's a
lot of questions right now okay
all right mr klingler you had your hand
raised and now it's down
do you still have a question no did you
have my question
is he he said you didn't have a question
okay hello anybody else have any
questions does anyone have any more
questions about
this piece of legislation madam
president
i would just like to mention i when i
was originally
um proposing this amendment and looking
at
uh had it forwarded to the mayor to look
at
i had proposed a
25 000 appropriation rather than
300 000 just to get the inspections
started and then once we had some
indication of what
needs or what specific needs there would
be
then um some additional legislation
could
come forward in next year and um a clear
appropriation could be made
so you're so i'm i'm hearing you
um asking us perhaps to be thinking
about that dollar amount
between now and the next and next
meeting
correct in the in the meantime
um i would like to officially amend
the um ordinance
to incorporate all the changes that have
that are incorporated in the the uh
clean
version that the mayor has for
proposed amended ordinance 27-20
second okay there's a first from mr
sharp and a second
from mr markham um ms lamke had her hand
raised before the motion
um miss lamke would you like to comment
on
or have a question on the amendment
or can we wait till after we do the
amendment
to have your question we can wait okay
are there any questions on amending
um ordinance 27 20.
any from um the attendees
can you see any because i can't see any
i can't see that
there no all right um
we have a first and a second on um on
the uh
mending um mr sharp
yes mr klingler yes this is fibel
yes yes mr markham
yes ms lamke yes ms robinson
yes yes thank you now now ms lampke
thank you president bible um this might
be a question more for
for the mayor mr sharp are we waiting on
any
additional expert information
i know last time we heard from our city
engineer but is there
information gathering that we are still
doing regarding this proposed ordinance
um i don't believe regarding the
proposed ordinance although andy is
still on the call and
can certainly chime in if he has any
input on that but
you know we are continuing internally
to work with in our own infrastructure
and engineering and research
uh in terms of what we can do in our own
sewers but when it comes to the
property side issues that are that are
mostly the subject of this ordinance
i don't think that we're waiting for
anything further andy do you
do you uh concur is anything i'm not
thinking about
mayor you're correct i mean we're
continuing to evaluate
um you know our system and we have made
some notes of
some issues we found with the residents
laterals but
but other than that we're just been
working on our stuff in-house
um and my second question is obviously
we all had i believe a resident
email us and we are now coming up on
almost six months from the second flood
uh which occurred in may
of may of this past year i know that we
as a council
had previously discussed holding a
public forum
to discuss these issues with our
residents and perhaps let them know
kind of some possible options uh what
what are your thoughts on when we want
to have that form i know we've talked
about maybe having a
companion ordinance regarding a loan
program or what that would look like but
timing purposes is this close enough or
do we need to
perhaps pass it at the next meeting so
that we could
share the information with our public
before winter hits
destroyer yeah so um from a timing
perspective
uh i i think it i think it makes a lot
of sense to have
public feedback going into this
ordinance so
prior to passage i think it makes a lot
of sense to have the the loan program
which is referenced
could be a real big deal to people
either um you know could kind of make or
break their ability to
make their own property side
improvements so i would suggest that we
put a little bit of a little bit more
thought in the loan program
have some specificity to that and then
have a public
you know advertise that you know we're
going to discuss it and discuss
these these changes you know if we get
this uh
passed and in place um by the end of the
year
then you know folks who want to do a lot
of their own property side work
can do so prior to spring that's where
we're going to see a lot of our rain
again emphasizing that these were two
25-year flooding events
um and
that you know there is really no great
cure-all for a 25-year flood event
within a central ohio storm source and
sanitary sewer system but
nonetheless i think timing wise
personally i think it makes more sense
to staple down the details
get public feedback and then move
forward with voting on the ordinance
so would we be talking about thank you
miss lamke for bringing that up
so i think i heard you say um mr mayor
that
there are a few more tweaks to this
um amended ordinance
yes if if if it if we're going to get
more detailed about a loan program there
would be
okay but but but i heard that's going to
be a different
problem it eludes it references the loan
program so if you have a public meeting
and people are like well tell me about
the loan program no no i understand that
i was just what i was just curious i
thought i heard you say that there was
something
on this document something other than
the loan something that needed to be
changed
maybe i misheard you i don't i don't
believe so okay
so um i'm thinking i mean i'm gonna i'm
gonna ask richard to
to guide us then through what you think
um richard we need to do
to move forward i heard that we need
another
ordinance i hear that we want to have
a forum i'm not sure
what how how soon we'll be able to get
that
loan ordinance up and running and it
would be
nice to have i would think that it would
be nice to have the forum
when we're not really busy with the
budget but i don't know if
we can do it like next meeting
so i guess that question is for you mr
sharp and mr mayor
madam president um
i think that the main thing that i would
like
to see is that we can the city can begin
contracting some inspections as soon as
possible
um there have have been some residents
who have
um already expended their own funds
as a result these flooded events
and um i
and they would still be eligible for
reimbursement
regardless of when an ordinance would
pass
but passing a basic ordinance at the
next meeting
might with a reduced dollar
amount allow us to begin inspecting
and um gathering information as far as
what costs that people already had to
spend
to remediate some of their projects
so we have better information as far as
what is an appropriate
learning program but
those are just some of my thoughts
i'm missing
yes i just wanted to state that i am um
in favor of a public forum to um
miss lampke's point sooner than later
for the community
okay are are we going to be okay so
bottom line is are we going to be ready
for
with the loan ordinance does it make
sense to have the forum
next meeting will we have the loan
ordinance
[Music]
okay so does it make sense to have the
forum next next time around
and and i'm guessing we're doing this
within the confines of our regular
council meetings
yes okay all right so let's let's plan
on that council
mr sharp if that's okay with you that
that is perfectly fine
since to have a date perfect
okay um mr richard
would you be planning after the
public hearing would you then
want to wait before you pass this
ordinance you wouldn't plan on passing
it the same
night depending on the input you got is
that correct
that would be correct and um
madam president for something like this
would it potentially be better to have
that forum
earlier than a regular council meeting
like at
six five o'clock to six or something
like that
i know that we have done that in the
past that way
um we can certainly we can certainly
try to do that at five o'clock
um council anybody um
can everybody get here just a little bit
or get there and turn your computers on
a little bit early that night
i can yes okay
i don't see anybody saying no so let's
plan on that thank you um
mr sharp mr sharp before i ask you if
you have any
um any um
action on this ordinance i'm gonna see
if there's anyone in
um attending our meeting that would like
to raise their hand and share
all right um mr sharp do you have any
action on this um
ordinance if there are no further
questions from the audience or counsel
and i'm
stalling a little bit so if there's
people that have
not been able to raise their hand and
think of something they can
i would propose to
put ordinance 27-20 back
amended ordinance 27-20 back on the
table
we have a first is there a second second
thank you miss robinson all those in
favor please signify by saying aye
aye oh there's a post same sign please
all right that one's back on the table i
believe we have a third reading
under service yes we do so we are a
third reading
of ordinance 42-20 to create section
1027
care and maintenance of tree lawn
introduced by mr sharp
mr sharp
um i would just open up if there are
questions from
the audience or counsel regarding this
ordinance since we talked about at the
past two meetings council any questions
attendees any questions
mr sherp i'd make a motion to pass
ordinance 42-20 thank you we have a
motion is there a second second
all right mr auditor public comments
uh and any attendees have any comments
and any council members mossad
yes ms fiable yes mr markham yes mr
sharp
yes mr klingler yes ms lamke
yes ms robinson yes passes okay
motion passes we have a first reading
all right so no second readings we have
a first reading please note on the
agenda the first reading the ordinance
is correct the title
on the agenda is not correct but it is
i'm going to read it from the ordinance
so this is ordinance 49-20 an ordinance
to amend
chapter 888 of the codified ordinances
and to appropriate 2500 from the refuse
fund
in order to provide for a grant program
to assist businesses
with any increase in costs associated
with the prohibition on single-use
plastic bags mr marcum
around this time last year this city
council
passed legislation to curb the
widespread distribution of single-use
plastics
it's a landmark legislation we were the
first city in ohio to do this
many cities followed us and we've seen a
lot
of other communities show support and
interest in following this
it's probably one of if not the most
um pieces of legislation i've seen the
community get enthusiastic about
um i want to say also
i want to stop and and
for just a second to say how successful
uh this legislation was
um uh going into 2020 like a lot of
stories start
going into 2020 uh we successfully
implemented this with giant eagle or
other partners
just in the uh two to three months
starting into 2020
we removed tens of thousands of
single-use plastic materials from the
environment around us and
we had a lot like i said a lot of
support from the community
the partnership with the with our
businesses worked very well
and when cobia 19 hit us the mayor very
prudently
uh issued an executive order to lift
that for the time being so we could
examine
uh the uh the ramifications of our
commerce into
inter in light of the coven 19 virus and
and taking precautions
uh once we did that we uh
thought to move on with our with our
plastic single-use plastic span
but in the meantime the the ohio
legislature
passed house bill 242 just recently in
the last few weeks
uh that prohibits municipalities from
imposing mandatory fees
um and so we have
taken some time to consider that
legislation which was signed by the
governor
and we have an updated ordinance here
which we believe
complies with house bill 242 does not
violate
house bill 242's um
mandates and instead uh
does ban uh uh single-use plastics from
being distributed
uh within our our industries here
in uh and bexley it also allows for
a uh a two thousand five hundred dollar
fund to be created to help reimburse
businesses for a cost that they may
incur
in making this switch uh once again
while crafting this uh we have been in
contact with uh
with our largest uh the the largest
business impacted giant eagle
um we've talked with our uh the esac
uh to uh to make sure that they uh feel
uh comfortable and happy about this and
so we are bringing
uh to you tonight i know a very short
notice
uh this ordinance to take a look at
thank you thank you mr marcum um
council members does anybody have any
questions for um
for mr markham or for the mayor
concerning this
ordinance i i wanted and i apologize
because uh
mr fishel was asking me a question so
troy
what i heard of your soaring
introduction was fantastic
but i just wanted to double check that
you did did you talk about the delays
in uh some of the restaurant regulations
by a year and some of the other aspects
of this i have not gone down through the
document yet okay got you
sorry if we would like though
uh we can do that right now if you feel
like this is a good time
i i think sure absolutely have at it
so if we move down go ahead yeah go for
it
uh we've got our definitions here again
and
so we added recyclable because uh it
turned out we hadn't defined it before
and um so we talked about recyclable
uh for example take out containers
and the reality is there are several
quote unquote recyclable containers that
aren't able to be locally recycled so we
kind of added that
um do you want me to do this troy are
you gonna oh is there more on that page
that you
want to go over i'm sorry i'm just
looking at you scrolling
oh yeah i mean we crossed out something
talking about compostable in the
recycled
content section that didn't really apply
these are all sort of details i think
about
those paper bags or whatever
here we have refined our definition of
reusable bag
we have spoken again i guess to giant
eagle to talk about
that we can safely uh integrate reusable
bags
um and and into uh into the
customer experience here uh here was one
we're specifically looking at made of
cloth or is machine washable
let me see of course that we carry over
the exception for
plastic bags that are used for produce
produce meat
those sorts of things because our
vendors do
assure us that they would like to have
those options to uh to use especially to
keep meat separate and to wrap up some
produce
again take out container is is
has been redefined a little bit and then
if we go
sorry before we move on from the section
one reason we changed it from single-use
carryout bag to single-use
plastic carryout bag is because it is
going into a straight out
a ban of the single-use plastic
carry-out bags so therefore
we had not previously actually defined a
single use
plastic carryout bag um and
uh this there so this is this is
actually a new definition
um and it does not allow for
the uh really you know prior previous to
this
there are certain retailers in the city
that just started offering
super thick plastic bags as an
alternative and charging 10 cents which
sort of didn't
achieve the intended goal i think so
this the way that this is worked is to
try to attempt to
to not allow that and in some way this
allows us to
refine what we probably would have been
doing anyway
in terms of that so here you see uh the
carry-out bag restrictions
no store shall provide a single-use
plastic carryout bag
uh and so it's it's much more
straightforward here
and then we i will not have
previously we had mandated a charge to
use
paper bags other and here we are
allowing those recycled
content paper bags or reusable bags
um yeah i think that's pretty good go
down in just a little bit
um i want to make sure that we
also emphasize um i know it's in there
by the the permitted back yes nothing in
the ordinance prohibits customers from
using
bags of any type that they would like to
use and bring the store themselves and i
think that's an important thing to again
emphasize um i do i have had
uh people in the community say well you
know i like to use
you know these these you know single-use
plastic bags and they have
maybe a big collection of single-use
plastic bags under their
sinks or in their closets and and they
may obviously they may
continue to use these they may bring
these and use these
uh but they will not be provided we will
not be consuming them providing them
uh from the point of store
um the second use uh let me make sure i
got my dates here
uh we uh the distribution of plastic
beverage straws plastic stirrers plastic
drink stop
stoppers uh at all city facilities and
city sponsored events and that
is happening right now and we've moved
january 2022
to stores to use provider distributed
plastic beverage dolls plastic stirrers
plastic drink stoppers so we're
extending
uh that to uh to those items
in 2022 so that would be a year out
one exception that we have kept in here
that was in the previous
ordinance ordinances plastic straws
which would be included in
our general ban but still may be
provided upon request
because we do recognize that some people
have may have special needs that
where they would have a need to use a
plastic straw
and so that we have that allowance in
there as well
then it extends it to educational
institutions in 2022
as well with with plastic
beverage dolls straw stirrers drink
stoppers etc etc
um
same with non-compulsible food
containers at city events
and then take out food no store show
providers for written non-compostable or
non-recyclable takeout food containers
and that takes effect in 2022 as well
and now they're defined terms before
they were not defined terms so that's
added in there and that's a little bit
you know that's that's that's something
that we've uh
spoken we last year we spent a lot of
time talking to vendors about you know
what
what is usable for them what products
are out there
and i i think it's important and to to
say that this is
uh we're not really paving a path
through the forest with this
this is uh this is uh an expanding
industry right now um all over the
country
uh businesses and restaurants
are every day more and more
moving from plastic and styrofoam
containers
to compostable recyclable
materials and so this is an expanding
market
more and more materials more and more
products uh arriving every day
as customers demand it to be honest with
you
very exciting mr marcum it makes us even
though everybody seems to be doing it
still makes me feel
like we're very progressive um
richard do you have anything else before
i ask for questions
mr markham no uh i don't have anything
thank you mr sharp has his hand in the
air richard
yes um i had a quick question about
the um sorry i can't go back and forth
between my screens
uh near the end the uh
non-compostable or non-recyclable take
out food containers
um after 2021
january first um
so
our current recycling program does not
accept
clamshell even though they might
be um
the recycle code like
four five whatever it is is that correct
mayor or troy that is
that is correct and that's why we
actually added the definition of
recyclable
so it now means
that it's any substance or object that's
accepted for recycling by the city's
curbside recycling program
or that can be reasonably recycled at
publicly available drop-off points
now plastic number five for example
last i knew could reasonably be recycled
at whole foods um at no cost to the
individual but not
not anymore oh because of the uh yeah
the cove
during covet yeah but um so if for
example there are
other drop-off places and this and the
esac is working on drop-off points in
bexley for
alternative recycling materials but
generally speaking yes
what are you saying is correct okay
and then if you don't mind um
the 2500 grant
what type of expenditures are you
anticipating under that
like recycle containers for those
special purpose
so this is eight containers or
this is just during calendar year 2021
so it only applies to the bag
regulations and so when troy and i
talked about this and spoke with some of
our major retail partners in bexley
what we were anticipating was if there
were additional costs associated with
the provision of a paper bag as opposed
to a plastic bag
that we could create a grant program
that could assist with the additive cost
of uh of this to the extent that it may
or may
it may exist or may not
uh and i think that i think what we
wanted to do there was
again our our initial ordinance was to
not
impose unrealistic or or
or harmful fees onto our businesses with
this
uh under the original one of course
there was a
a fee that was passed on to the consumer
so now there is no fee passed on to the
consumer
and what we've set up here is an ability
to uh to compensate them if they can
show us that they are incurring maybe
additional costs with this
it's not and and by the way i guess
we we've spoken about this a lot and we
have a lot of people i i would encourage
you to go
uh ask questions of elizabeth ellman and
some of the
people that he sacked uh the switching
and the switching that happened in 2020
i think also showed that it's not just
switching
plastic for paper or limiting
those materials are very very different
they're different in volume as well as
cost
so i've seen a lot of cost comparisons
with
single-use plastic bags with paper bags
and i know that they tend to say they're
you know they're they're more expensive
two to three times whatever etcetera but
also
i have made this switch myself i made
this switch in 2020 as well
and i continue to use paper bags and and
my experience has been that the paper
bags
it's not a one for one it is probably a
two for one or maybe even a three for
one in terms of volume
so this adds in some money for us to be
able to compensate
and help them uh if they can't if they
can come to us and say well we feel like
this is a cost increase for us that's
not being
passed on to the customers
is that a total cost that's not a per
vendor is there a limit on the maximum
it's going to be a first come first
serve
so if giant eagle has 2 500
and they would get the full amount
and also section 2 doesn't indicate that
it's
for a plastic band it refers to
the ordinance so that may need to be
cleaned up a little bit to indicate that
it's not for
conversion of the food containers
or the straws or silverware
well it would be during calendar year
2021 which would only be single-use
plastics
so that would be something that we could
revisit if we
uh my feeling is my feeling is that
would be something that we could revisit
if
if we are getting feedback that this is
well not not to be a devil's
advocate but i will be but um there
could be restaurants or something that
want to make expenditures in 2021
to comply effective january 1st so
the way this reads is they would be
eligible if they had expenditures as
part of
complying with this ordinance because it
doesn't say
um to comply with sections taking effect
january 1st 2020 or in effect on
january 1st 2021 well i would encourage
them to do that too by the way richard
because i think
probably most of their customers a lot
of their customers are being con
are concerned with this uh as well uh
that's part of running a business too is
is costs and expenditures
i will note this by the way uh right now
with no activity at all every
every community person every community
person every
member of the community in bexley could
start shopping
at giant eagle and use paper bags right
now if they wanted to
and there would be no that is there's no
cost to consumers for using paper bags
that giant eagle imposes anyway
so uh that is already an option that's
already built into their business model
to some extent
thank you troy um uh let's see it's uh
ms robinson has her hand up
do you have a question jen
say richard touched on it it was the um
the the dollars allocated for that first
year and if there are expenses that are
incurred
long term um is this something that we
would go back and revisit and it sounds
like
um once we have better feedback for what
this will cost as it rolls out and that
would potentially be something we could
revisit
am i understanding that correctly troy
uh
yes absolutely great thank you
does anybody else have any questions or
comments about this piece of legislation
any of the attendees have any questions
about this
all right i think we can move on then
please um
richard you have any old business new
business or a report
um i would like to thank troy for
bringing the last ordinance up and
updating
to current conditions and changes there
are some things that were deleted in
that
i appreciate because i didn't think they
were appropriate in the first place but
um so thank you so thank you for all
your work on that
and the mayor and i know elizabeth was
online um i think
she has left um so but i do want to
thank her for
her effort on that i don't
believe i have any other um
reports at the moment thank you
sharp um council we have a mistake
on our um in our finance committee
um indeed ordinance 4120 passed
last week and it's listed as a third um
reading however we are missing
our turk reading um and so
i would like um your perm
i would i would like a motion to amend
the agenda please so who
should do but to amend the agenda okay i
think i heard troy first and then i
heard mr klingler thank you um
all those in favor signify by saying aye
all right okay
anybody opposed same sign all right um
mr official could you please read our
true third reading can you pull that up
since
we don't have it yes
let me actually do it this way one
moment
very clear what we're doing
our website
to our prior agenda
all right so this is a third reading of
resolution 820
a resolution adopting the 2020
recommendations to the bexley tax
incentive review council
regarding tax abated properties in the
city of bexley mr marcum
i think uh i'm sorry go ahead
no you go ahead please and thank you
uh yeah i'm caught a little bit by
surprise i think we've covered this one
this is
uh are there any is there anything to
add to this
no i don't think so i think we've talked
about it um
quite a bit does any council members
have any questions
do any of the attendees have any
questions
mr markham do you have a motion uh i
move that we adopt
resolution 820 seconds
uh i heard mr klingler second first
thank you
um any questions from council
on the motion any of the attendees
mr auditor mr klingler
yes ms lamke yes this is robinson
yes mr sharpe yes mr bible
yes yes mr markham
yes motion passes thank you
um okay so then we have a second reading
resolution 10-20 to authorize the mayor
to seek financial assistance
from the ohio public works commission
for funding of various capital
infrastructure
improvement projects mr marcum again
this is just a resolution where we are
authorizing
uh the mayor to uh to ask
opwc to uh help us fund these projects
any questions from council
any questions from the attendees mr
markham can we move on
oh is this consent agenda material mr
markham it feels like consent agenda
material to me
all right beautiful thank you so much
looks like you have some new business mr
marcum
there's a budget overview document so
let's
take a look at that what do we got there
so
this is uh admittedly a little bit more
sparse than you guys are used to looking
to
at for a budget draft as previously
advertised we're uh we are uh
we have been so busy with carriage act
funds and um
adjusting a lot of different scenarios
that were
we're not quite in the weeds yet so what
you see here is a three pager so you're
welcome
kept it simple um let me tell you what's
in that three pager so we can kind of go
over the broad brush
and i'll tell you what's not in the
three major in terms of when you look at
the numbers what's not currently
reflected
first off we're assuming a five percent
loss in income tax so the auditor was
reporting earlier
at this meeting that we are actually
just a titch above our budget
for year to date um despite
covet 19 conditions and that's a that is
a great piece of news it's also not
necessarily
a meaningful indicator for next year's
income tax revenue because
next year's income tax revenue is
largely going to be comprised of returns
from 2020.
uh this year's income tax revenue is
largely comprised of returns for 2019.
because we're not a large employee-based
city
we don't have a whole lot of
withholdings happening all the time
compared to some other cities that have
have felt a
you know very clear and immediate impact
so we think that we're going to have a
covet 19
lag and we're trying to reflect that in
the numbers
some people might feel like 5 is too low
or two i mean as you know not aggressive
enough of a cut that maybe we're going
to see even less or less money
next year that's it's not impossible but
we base that on i believe what happened
in 2009
uh 2009 uh where we did see a drop so we
kind of reflected that
that drop could be worse could be better
we don't know
this is our a good faith estimate that
was
brought to me by the auditor and beecher
and makes sense and so that's in there
um we also have then in our expense side
um you see uh uh
what is largely it looks like there are
a lot of changes it's really at this
point the only thing that has changed
our expense side and we haven't delved
into line item by line on them that's
what i want to do before i give you guys
the first draft
or the first budget number one is a one
and a half percent increase
in pay so that's less than
um what we've been doing in years past
and a freeze on
discretionary expense expenses are
basically what we call operating
expenditures so freeze on non-payroll
line items an assumption regarding our
health insurance that we're going to see
a
an increase along the lines of 10
because that's unfortunately what
everyone has been experiencing in recent
years
and then an assumption that our fire
contract will go up by five percent
again
based on some historical experience
and uh that is what you are seeing right
now
some other kind of nuts and bolts
numbers to see
we have estimated that
currently and this all could change
quite a bit but there actually is
some potential available funds for a
capital fund to transfer
which is necessary because we have
capital expenses so
we'll see how that evolves as we
continue to work and hone the budget
this is currently being presented as a
balanced budget
i think that we have the ability to work
within the five percent loss of income
tax by
you know making some of the adjustments
that we just talked about
and just being careful through the year
um and
and as i talked about at our last
meeting
you know we're going to look at an
essential capital budget
and then if we get through half the year
and we find that things
have improved there might be some other
additional capital budget requests for
some of the projects that we've had to
put on hold from this
year and even projects that we've
you know been planning over the past
year
so that's the broad brush at the next
council meeting you will have the full
40 or 50 page document with a more
fleshed out
operating expense size side by
department
and i'm happy to answer any questions on
the
the sort of overarching concepts i just
discussed
council does anybody have any broad
questions
for the mayor um we don't want to get
into the nitty-gritties
tonight but does anybody have any broad
questions
i i can't tell it was oh sorry raising
their hand i'm sorry
doesn't see anybody all right um mr
markham do you have
a report sir
i have no report i just want to say does
it say something about
what my life has become that i get a
little excited to see what's going to be
on the cover of uh the new budget uh
overview each year oh that's right we do
we like it
be ready council members who haven't
done the budget yet we
it's very exciting it's a fun new
tradition it is a fun new tradition
all right we're going to move on to
safety if it's okay with you mr marcon
finance out all right safety and health
committee reading of ordinances and
meetings
jen robertson share there are no third
readings we have a second reading of
ordinance 45-20
to authorize the mayor and auditor to
enter into a contract
between the city of bexley and franklin
county public health
ms robinson yeah yes so this was
presented at
the last council meeting i hope all of
you had a chance to
look over that contract between the
franklin county board of health and the
city of bexley
um if i if i um
of course this is the first time i've
i've looked at this not this year but
in terms of of looking at this
particular kind of contract but
um i think it's pretty typical mayor you
can correct me
um if i'm wrong um it's pretty typical
of the
arrangement that we make between our
city and and the board of health
um i know i had reached out earlier
and mayor do you have um kind of the the
sample from last year what that what
that dollar figure actually looked like
in terms of what we spent
um for this contract so we have an idea
of what that looks like for
for this year um yes so our health
contract last year
was uh around 127
000 dollars okay um and i
i was looking at my email jen i'm sorry
since we you we talked for the updated
figure
and i think it's actually a paper
version that was sent to us so i'm gonna
have to
get that from from debbie to get you the
the new dollar figure
okay all right i just thought it would
be helpful for all of us to see that
um if anybody has any questions um
or talk their concerns i know um
jen i think it's buried in the detail of
that contract on
in the middle of the document yeah
i made a notation um that the sun shall
not exceed
um 122 149.66 but i was curious to see
what
that looked like in the past to see if
we were in keeping with
um if those budgets were you know in
keeping with what we've
we did last year um just thought it
would be helpful for us to see
so um yeah um if you have any questions
um i'm sure
um with the help of the mayor we could
we can answer those
um he's finding a number um a counselor
does anyone have any questions about the
health contract
uh while we're waiting any um members of
the public
have any questions about the health
contract
all right i'm seeing none um
is this is this consent agenda material
the auditor is shaking his head yes
i think so it means pretty routine
could i um voice a little bit of concern
simply because as we look at this we
want to make sure that we are including
in the contract any considerations we
might want to make concerning kovid
and as it is not outlined in the
contract as it stands now
um you know as we go forward with
contract tracing and vaccine roll out
and all of the things that covet has
made us consider i think it might be
worth having another week's worth of
discussion
on it um to make sure that we have
everything in it that we want
no problem i think that makes a lot of
sense jen jen i i do have numbers for
you now i'm sorry about the
the uh the confusion the 127 thousand
dollar number
included our mosquito contract which is
a separate line item of 7460
so our 2020 contract amount was 119
894 and the not to exceed number that
you guys were reading it over on 122
000 would be the 2021 contract amount
got it so there's a a fairly small
uh increase percentage-wise but a little
bit of an increase there
yeah as robinson may we move on to um
our first reading we may
all right okay so we have a first
reading of ordinance 47-20
to approve the school resource officer
agreement with the catholic diocese
for the 2021-2022 school year
uh ms robinson um so this
is um an ordinance uh that mimics the
arrangement made between saint charles
and this city
last year um for the city to
provide a student resource officer
at st charles um this would be
um just an extension of that that
contract from last year
i do i did notice um on the ordinance
itself there is a correction to be made
in the title
um so that we are making sure that we
are doing the correct year
um not 2020 to 2012 but 2020 to 2021.
um but this is um again it would be
a similar contract to last year um it
you know the contract itself outlines
the scope of service the
terms the school responsibilities but
this if you will recall from last year
um the arrangement was made that saint
charles would pay a hundred percent
of the cost to have that um
student resource officer on site um and
uh we would then on the hours that that
officer was not
working for the school would have access
to that officer for
our police force so it was a great
contract that was
negotiated and really a win for both st
charles that you really wanted this
resource officer there
and felt that it would be successful to
uh
to their uh school family and um we
would then be able to have access to
that officer
afterwards did i understand that
potentially jim lauer was
on uh potentially going to be on this
call he is the
thought i saw him is he still on there
he is
i see him he hasn't stand up um he's the
principal of saint charles and i know
that he was um looking to maybe make a
comment or add to
uh to just the conversation around this
particular ordinance
we would love for you to speak mr lauer
you have
one of our very special officers we just
love jeremy grimes and um i know that i
have
seen him walking with some saint charles
students um
to to cross over to your athletic um
uh area and um had a nice conversation
with
with he and um three of your
of your young gentlemen so um all seemed
very happy
so glad that you could join us tonight
mr lauer
uh thank you madam president again i
want to thank the council in the city of
bexley for their support
as you stated jeremy grimes has been a
great addition to our school community
not only has he been very instrumental
in terms of our safety protocols
but also has just been i think a
level of assurance for all of our uh
students
our our teachers our faculty and our
families so we really appreciate him
being here every day and really
appreciate again the support of the city
of bexley
for this partnership well i'm sure that
you have
um really welcomed him into the warm
family that i know st
charles is so thank you for doing that
because again he is one of our finest
so thank you for that
all right um mr markham
you have your hand raised
just curious i i thank you very much for
coming in and giving uh
giving us a little bit of a little bit
of a report on how that's gone
uh i'm just curious do we know and this
is maybe
more of a question for the chief and
he's not here but
did we end up having any access to this
officer uh outside that campus area in
the community
during this year i'm just curious i
actually
know of of one incident i mean that
happened
um he was there during the summer um
and i know that the jcc was having some
sort of
issues um and i think he uh responded to
to that issue i don't i don't know if
there's
there's other and um but i know that he
was
he was on on for that one yeah he's
certainly filled in
um i believe some of that might be
overtime status so
troy we can get you a uh a better answer
to that question
i think i think that he's being used in
in overtime capacity in special duty
capacity
but i have definitely seen officer
grimes
out and about which is good it's good to
see him yeah
ms lamke questions um
i just wanted to thank uh mr lauer for
hosting myself and matt clinton
i believe back in february earlier this
year
we had a chance to come over to saint
charles and not only
tour the facilities but to also speak
with officer grimes and watch his
interaction with
many of the students and i can tell you
that not only was he
extremely professional but he is clearly
a member of the saint charles family
so i appreciate that then i appreciate
it now
thank you thanks miss lamke
any other comments from council
regarding the sro
um any of the attendees
have anything else
mr lauer thank you so much for joining
us we we wish you and your uh
st charles community great health as you
as you continue to
wade through the muck of um kovid
take care of yourself and be well
um uh miss um robinson with your
permission can we
can we move on we certainly can do you
have any
um action on the table ordinance that's
before us
no not today and do you have any old
business new
business or a report um i have some a
report to make
i wanted to let those in the community
know who
would be interested in this we are doing
a
third covid 19 ask an expert panel
discussion
on wednesday november 18th at 7 00 pm
um i'm imagining once that all the
information is finalized that
information will go out in a blast with
a link to participate this one is about
case investigation and contact tracing
which as
our numbers um slowly rise and hopefully
not
too much um we those are really
important questions and and processes
that we
as residents should understand as we
navigate
colder months and times when we're going
to be inside and
those issues become um just
more important as as we deal with with
um
what covet brings us um cindy tyson
allison
norris and radica eiler will be the
three panelists and it should uh prove
to be a
pretty informative evening so um
more information is coming but i wanted
to get that on people's radars
other than that i am finished thank you
what do i say safety and health out
something like that that's what the cool
kids are doing
unbelievable we all want to be at troy
markham
we do we do
with your permission we're going to move
on to zoning and development mr fishel
okay we have a third reading of amended
ordinance 43-20
to create a city of bexley housing
voucher acceptance program grant
to encourage bexley rental property
owners to accept
and participate in various state and
local government and not-for-profit
organization housing voucher programs
including but not limited to the u.s
department of housing and urban
development's hud
housing section a voucher program has
administered through the columbus
metropolitan housing authority
and to appropriate ten thousand dollars
from the general fund
to account 01-600-511
diversity and inclusion account
introduced by mr
sharp mr sharp
you're on i thank you if the
american bring up the redlined version
proposed second amendment version of
this document
um i just that's
yeah um i just want to
um before going over this i'll let
council know
that the mayor and i did not have an
opportunity to get together to discuss
the administration administrative
aspects of
um managing this program so
um i did send out a
a sample form just for council's benefit
of how an app what an application might
look like
um what procedures the city might have
to do
just for your benefit prior to
discussing
my ideas with um the mayor
so um that's out there and then i just
want to go through my proposed
changes and if it pleases counsel um
after we go through these i would like
to um
amend the items that council agrees with
and then um i will be uh
allowing questions from council and and
the audience but
my intent is to recommend
tabling the ordinance um pending the
mayor and ice
discussion so that um council is
um assured that if
it does pass this ordinance that it will
go smoothly
in the implementation process
so um the first page there's
a if you we scroll down a little bit
slowly
there's not any changes the second page
if we go down a little scroll to the red
line
i've just added some references where
they were lacking where we referred to
cmha as a housing choice
about your landlord to also make sure
it's clear
in each of the items that if there are
other housing voucher issuing agencies
such as the city of bexley when
we were doing the southwest planning
project or
if there's um the jcc
or jewish family services or any other
organization that has a housing
voucher program that that that it's
explicit
that if a um bexley property owner
registers with them and accepts
the housing vouchers that they would
qualify for this
uh grant program okay scooting down a
little bit
and then i also added a new d
um because
is to um gather information as to how
well um bexley is in achieving its
diversity and
inclusion um goals
and as far as housing is considered and
one of the things that i realized
we would need the tenant name and phone
number indicated so that we could
verify for fraud prevention purposes
that the tenant actually
was engaged in in a housing program
and um or follow up on any issue
relating to that
um i thought council and our residents
would be
interested in the number of preschool
children that benefited from the housing
assistance program
and the number of residents a that are
school age
and the number of residents that were in
those properties
that were age 65 years and older
um and also to have an idea
of what security deposits monthly rent
and monthly housing voucher
um actually amounts credits were used
and that's um just so we have some
additional
information as to um
so if community organizations wanted to
offer a housing voucher program
they could we could provide information
as to
what um
local residents who do have vouchers are
actually
what rent levels and what uh how what
percentage of their
uh rent is covered by the housing
assistance
and then again under five i added the
other
housing voucher entities just to make it
clear
and then down in section three i combine
section three and four
um so that we just have one
appropriation
for 2020 and 21.
i generally like to see appropriations
in individual years rather than
carry forward amounts but this amount is
relatively small
and so
it but i would like to have it
appropriated in 2020 in case there are
um landlord property owners who
um have on their own registered
uh with cmha or another entity
for example cmha is having a
vendor training session on october
30th of this year it's a little too late
for us to advertise
um but if they attend that program
uh um the the rules allow
and then a property owner to
be eligible for the grant if they
attended as early
in 2020 rather than waiting to an
official
city sponsored class in 2021
section uh renumbered section four
to sec um section five to section 4
and push back the reporting dates
um be because
we're getting later start and
potentially enacting
this program and that's
pretty much it are there any questions
that anyone has
i don't see any questions
if there are no questions i would like
to
make a motion to amend um
ordinance what is this number i'm sorry
20 43-20
to incorporate the um amendments
reflected
as i discussed and on the screen
is there a second second
uh that was jen robinson seconding um
any questions on the
amendments council
attendees
mr auditor ms lamke yes
mr markham yes assad yes
was robinson yes mr sharp
yes mr klingler yes this is
yes
are there any other comments regarding
the ordinance in
in general or the program in general
again the fact that i attached
a a
application that i created doesn't
it's not really a part of what
would be approved by ordinance 43-20
that would be totally the
administration's
um decision just
to set up that application form but i
thought it would
be good for council to uh have a view of
potentially what that would look like
and
um also to let council know that i
i would be anticipating if cmaj
uh doesn't um
isn't able to come to bexley to offer
the class
that i would proctor a session in
january
whereby we could utilize the video
presentation that cmha is
having on october 30th um i think it's
important for
bexley prom property owners to
feel that they're part of something
special and it's kind of it would be
kind of awkward for me to
attend a cmha
training session and and potentially
the city passing out grant application
forms there
or discussing it there um uh
because it there would be other people
that would not be
bexley property owners and it'd just be
kind of awkward to
mention the grant program in front of
other people that wouldn't be eligible
so i think there's benefit in having
a at least a kickoff session and a
quarterly follow-up with the
bexley property owners thank you
mr sharp i think jessica has a question
assad
yes um richard just a couple questions
and i think you just
touched on it a little bit but is uh
cmha
are they on board have we spoken to them
yet have you spoken to them about
doing this with the educational piece
um i haven't heard directly
from them um i had asked jen i believe
at the last
meeting or in our meeting
that we had with a couple other
residents and bexley community
foundation
members to check on that um
the fact that they have the um
online um training program
i'm not that concerned whether that
there
they would be directly involved with
us or not um i i think that we can
initiate a a meeting and have the
resources available to
assist the bexley property owners and um
getting the information that they need
to um
participate with the cmha if they do
have
potential tenants that have those
vouchers
i i really like the educational piece um
you know i'm looking forward to us
having that conversation and getting
that feedback from
cmha um but i really like the
educational piece i think that's
moving in the right direction to do the
right thing um
with this being new to the landlords i
guess i just am more curious about
the actual grants and paying the
landlords
um these different incentives just
trying to seek to understand that
a little bit more um other communities
that have done that
you know where we're coming from on that
end of it
well it's a relatively simple process
and if the mayor would bring back up
that potential application
i can walk through my thought process
uh the first part of the form is a city
use form
um that that we would complete
uh the date that they attended the
um the session that bexley sponsored
or a date that they submitted the
application
um it would the city employee would
market a po could be issued
there'd be the reference to the two
potential payouts
for one unit or a second property that
property owner would have and the date
can be indicated when that was paid out
and then the applicant um
would complete the address is
of the properties that they have that
they'd like to be have considered
for the grant reimbursement program
and some information that's required for
1099 purposes
and identifying purposes and then
at that training meeting a copy would be
made and
kept by the city and the applicant would
take their the duplicate copy back with
them
and then they would return a copy of
this application
when they had the required paperwork to
be eligible for reimbursement if they
had
if they registered through cmha either
through the training process class that
we had or through
cmha's own class
on their own time otherwise they would
indicate the
um cmha vendor registration number
um if there was another housing
authority
um they would indicate that name and
then they would
attach documentation confirming their
registration may be an acceptance letter
that
that might be sent out or um
it could be basically anything that that
documents that they are
a valid um voucher
vendor and then
cmha requires for every rental property
a request for tenancy approval form
and so when a tenant comes to
a property owner and they're interested
in the property owner
looks over their application and decides
he'd like to extend
the rental unit to them
they have to fill out this request for
tenancy approval
and give it back to cmha
other housing voucher programs may have
similar type
of paperwork once cmha
does the inspections they approve the
form in
and it's returned back to the property
owner
and then the tenant can begin moving in
or they can
proceed to the um lease agreement
part and so we also want to make sure
that
there is a lease agreement
and um so that's the second thing that
they would attach a copy of
and if the mayor can scroll down a
little bit because i can't see below
and then since there could be two
properties
you indicated there and then we've
included the demographic
information that i talked about that was
added to the ordinance provision
and then um certification
um signature and
agreement that um they they haven't
applied for more than what they're
allowed to as far as grant reimbursement
like
under a different llc name maybe
there's the same owner of multiple llc's
we don't want
people to uh turn in more than the
the two grant request amounts
so they just return that package to the
city
and then once
someone just looks over the paperwork
then
the reimbursement would be issued on a
quarterly basis
would be a one-time for
each approved property it's not like
they're going to be
getting quarterly payments for each of
the properties
it's just so one time but but our
accounting office only has to
um look at it once a month to issue
check or once a quarter to issue check
check reimbursements so other than that
there's not much additional
administrative responsibility
thank you uh richard
are there any other questions on
on this procedure or on the ordinance
any from the attendees
richard do you have action on this
ordinance
yes madam president i would like to uh
table or amend it second amended
ordinance 43-20
is there a second to table a second
thank you
mossad all those in favor please signify
by saying aye
aye aye those opposed same sign
all right it's an official thing on the
table for your time everybody
thank you so much for your work and why
i've got the floor i'd like to apologize
for the um
video in and out um as the signal wasn't
good in the conference room
so thank you for your patience richard
we are going to be
in covid we're going to insist that we
are patient and kind
everybody's going to be patient and kind
and at least not your fault
at least about that right i think we all
should be thankful and kind all right if
we could move on
um please no second readings we have a
first reading
ordinance 48-20 authorizing the mayor
and auditor
to sign a consent and hold harmless
agreement on behalf of the city of
bexley with the property owner
of 346 north drexel avenue parcel number
020-004
regarding improvements made upon and
within the city-owned street right away
adjacent to maryland avenue ms
assad thank you i
am going to let the mayor speak more to
this i think it's pretty straightforward
but um i am going to let uh the birthday
boy run with this one today
i've always wanted it on my birthday
harmless agreement for your
hold harmless agreement so
um you know there's obviously a lot of
verbage here the the
the consent hold harmless is a boiler
plate that we use for similar
situations and this would benefit from a
good photo and i don't have it
right here but i'm going to actually
work on pulling one up as we speak
the the property owner in this case
installed some horn beams
and a fence in an area that is
technically within the city right of way
on the side of their property they're at
the corner of drexel and maryland
they're at the northeast corner of
drexel maryland
this project went to the tree commission
after the fact because it was installed
in the city right-of-way where they uh
reviewed
uh what had been put in place they
approved of it they felt it was
a net positive um definitely an
improvement to the aesthetic
and so this basically consent hold
harmless basically says
yes we consent to the installation of
the 16 hornbeam trees
and we uh if if the city has to make any
changes to our right-of-way if there's
you know sidewalk work if they're
whatever might
happen within that right-of-way and the
horn beams are damaged that is the
cost of the property owner to uh to
repair any damage so
um i can certainly answer any questions
but uh that's the long and short of it
council members does anybody
have any questions for mr mayor
attendees any questions um concerning
this
assad with your permission may we move
on
yes please all right mr mr
mayor has found some pictures for us
while we're here yeah
look at this lickety-split
so this was the um
i believe the previous condition here
yep that's that's what it looked like
before
oh yeah and and then they did that
so oh wow as you can see that was yeah
i also feel like they must have this has
got to be like the saddest picture ever
taken right there but still
it's gotta get back it's gotta go back
to the old way
so i urge you rustic looking i urge you
to vote this down
and we'll restore the crooked tree right
here that's actually next to the house
all right um i know the residents of
that home i spent a lot of time there
with the fire residents
and i until you pulled this up i've
driven by this many of times here
recently heading over to maryland
elementary
um five times a week lately with
football
and um this is beautiful
major improvement i yeah there you go
there okay
mayor can you scroll back up uh yeah
[Music]
[Laughter]
is the is the crooked tree is that a
heritage tree troy
[Laughter]
okay okay hello
all right action on ordnance 2520 which
is currently
being tabled who president fibel i
sure do i am excited to um
bring off the table ordinance 25 20
please
okay second take a motion yes so who is
the second
miss lamke ms lamke all right we have a
first and a second all those in favor
signify by saying i
[Music]
all right now now that ordinance 25
20 is off the table miss sod do you have
further action
i sure do president fibo i would like to
make a motion
to remove ordinance 25-20
from the agenda okay she is making a
motion to permanently
withdrawal um ordinance 25-20 this is
a first used of our fabulous ordnance we
passed
guys 30 days ago madame president cnn
just showed up to record
so i just want you guys to know that's
about that i'm thinking this is the
start of a at least 50-year tradition in
bexley city council
is what i'm thinking happy birthday
mayor kessler
oh my gosh you made my day who is going
to jump to be that
the historic second
[Laughter]
okay um and i believe this can just be a
voice vote
sure all those in favor please signify
by saying aye
aye aye all those opposed same sign
okay that was exciting the rat iron is
off the agenda
can we take a break i don't know if i
can handle anymore
do you have any new business old
business or a report for us please
i just have something quickly to say um
we always
every council meeting we talk about
schneider park and where we're at with
things and how things are going and i've
had the experience
recently to really enjoy that new green
space
with a lot of young people playing
soccer
and the community garden full of people
who
are getting the opportunity now to know
a little bit more of that bexley
community that we all
cherish um as well as families starting
to bike over because there's bike racks
there
to park their bikes and have some
outdoor space in that shelter house
so it's just been really wonderful i
wanted to just kind of share that with
council i shared some pictures with the
mayor
and with the wonderful mike price um to
just
it's wonderful that we have that space
and the community is starting to take
advantage of it and i think that's
another silver lining with covid
wherever there's outdoor space in bexley
we need to be utilizing it and the
community is
and um it's a beautiful thing so i
wanted to share that with council
thank you down there recently get down
there yeah thank you jessica assad we've
all worked really hard at that
so um um wait a minute
mayor what the mayor had a special guest
on his
on his phone and i was going to uh i was
going to introduce him i think his uh
the only other person who might
celebrate this day
as much as he did uh called him
in the middle of council mom was
facetiming it was his mom trying to
facetime him in the middle of council
thank you so much for sharing about
ferndale and mayfield i
i go that way via so that i can get to
the moomoo car wash
always and never do i go there
and they're not there there's there's
always somebody enjoying
something over there it's so great it is
really great
it's wonderful and that moomoo car wash
is the one thing you do smell though a
lot because you're standing over here
soapy and clean so they
they have to be doing very well because
when you're there now you think
i should go get my car washed yes same
yeah
jessica with your permission i'm going
to move on to um
item 14 recreation and parks committee
reading of ordinances meeting matt
klingler chair we have no
ordinances any reports of any sort sir
nothing to report thank you mr klingler
may we please move on to judiciary and
strategic community
judiciary and strategic committee
reading of ordinances at meetings
ms lamke chair we have no third readings
we have a second reading of
ordinance 46-20 to revise
the codified ordinances by adopting
current replacement pages
and declaring an emergency ms lamke
thank you mr official obviously this is
the second reading for
um for this ordinance i believe the
mayor and mr official previously
talked about it are there any questions
from council
any from the public
ms lamke might this be a consent agenda
item
i think it is perfect i love that
thank you i think we can move on please
okay so i heard rumors
that there might be some action on
ordinance 39
20 which was introduced by ms
uh yeah by ms robinson
um actually and since i spoke to you
earlier
uh mr i've gotten some
word of some additional uh legislation
that's taking place at the state house
and i am going to leave this on the
table for one more
uh reading because i'd like to get some
uh do a little more research about
what's happening statewide
and figure out how we might be able to
potentially work in
collaboration and synergy with the state
and the city of columbus
as we're looking at this particular
ordinance so
i will be back in touch on this
hopefully at the next meeting
thanks miss robinson um it looks like
um miss lampke has
um some old business to discuss
or maybe it's new business uh yes it i i
would say it's probably old business
i previously emailed council my
suggested proposed agenda changes i
would love for us to maybe try it once
or twice for an upcoming meeting
the main change is moving up much
earlier in the meeting
all third readings regardless of
committee structures uh the main reason
for that
is i would love for our public who
either might be working or have uh or
may try to make dinner trying to get
their kids to bed
if they really want to speak on an
ordinance particularly a third reading
which is typically when we adopt things
that we could accommodate them much
earlier in the meeting so
as shown up on the screen uh it's just a
draft that i did but it
glumps all third readings together all
second readings together all first
readings together
all tabled ordinances together and i
always appreciate the flexibility of of
counsel and moving things around
to accommodate our public but if you
were
a member of the public and coming to
speak to council and there was one
ordinance that was up
for a third reading and you had to wait
three hours
to speak on it um i i fear that you
would be
um dissuade and and maybe not be able to
stick around and give us your comments
so
that's just my my thought i'd love to
tweak it and just try it once or twice
i think it's i'm really excited about
this and i was i was really
excited to see um miss lampke's version
of a new agenda that she would like for
us to try
and ironically i shared with her that
this is exactly when i prepare for my
pre-council
meetings this is exactly how i do it i
put all the third readings and then we
talk about the second readings then we
talk about the first readings
i think it really makes sense uh ms
lamke it looks like richard sharp has a
question for you
richard monique thank you
for offering this suggestion um the only
thing i would uh maybe have counsel
consider
is before the third readings
insert the tabled ordinances because
frequently those have been through three
readings before and people
are um maybe interested in whether
there's going to be
any action on those and they and
sometimes we get information at the last
minute and need to bring it off the
table so
it could be a good update session even
if we don't
bring all of the items off the table at
least
residents know they don't have to sit
through to the very end of the meeting
i think that's a great idea richard
thanks for that
this sod also has a question for you
monique
jessica yeah yes monique i like this a
lot
to your point um public come come on and
they want to
see where they need to be in and out of
the meeting
um and it this addresses that with the
third readings
richard's point about table is excellent
i think that um just a recommendation to
make it clean as a new person to counsel
who is coming to meetings um and looking
at things it might be nice to keep in
there
who the chair is um in that section of
third readings because
again that's just another way to just
kind of keep it clear
to the public they don't always
understand that as the seven of us we
share different areas and what falls
under us so i think it just gives
another visual of education
when a community member something
matters to them they may only come to a
council meeting once
so i think that that's another layer
that might be nice to keep in there
but i like i like the way this
flows with third readings and table
readings being in the beginning to give
the public an opportunity to come
and be a part of that uh early process
for their time management
i think it's very sure let me ask you
something do you mean something other
than to emphasize
who it's introduced by say it's a
current chair and that's not the person
who originally introduced it because if
you notice at the end of each of these
titles we have
um who it was introduced by but i just
want to make sure i was understanding
your clarification
right so mr sharp that would
that one that would fall under his
committee correct 4220
yes under service okay so
so that would be a part that would
say richard sharp service just like it
does currently yeah
but then like jen who just presented
under you
you would be there with with the
ordinance by jen for like
juneteen
okay i yeah i can look to see how we can
clarify that so that it's clear not only
who's introducing it but also which
committee
um that would fall under um at the end
of all the readings you notice that uh
it does go back to the committees for um
any old new uh any older new business or
committee reports but that's a great
idea
yeah i think that makes it just a little
bit different than when lori ann was
talking about pre-council
because this is you know public who may
never
come to another meeting i just think
it's another educational
layer to help them understand the
process no it's a good idea too thank
you
matt klingler you have your hand up
i just wanted to always support for i
think this looks great
um monique and um i like richard's
uh suggestion of moving the table
ordinances to the top and the only thing
i might
maybe um put in bold
the introduced by mr sharp introduced by
mr mark who is it introduced by so that
way
uh a city member glossing it can can
remember the name with
what they you know who they need to
reach out to yep i can do that
but yeah it looks this is great i think
i think it'll help things flow much
better
so when i talked to ms lamke she and i
thought that it would be
um with all of your unless
anybody opposes it we try this next time
around
anybody object all right miss lamke this
is what we're gonna do
i'm on it thank you all right do you
have any other um
any other business or any other reports
ms lampke
one quick thing to add the bexley lgt
lgbtqia group is now the bexley pride
group
and i've spoken to their new chair today
they are currently working on something
perhaps in partnership with
a capital university law school
professor and a teacher over at the high
school
regarding lgbtqia rights
especially lieu of new changes at the
united states supreme court
they're also hoping to perhaps do a
program
um involving some students so stay tuned
and a report strategic and judiciary
out thank you so much
um thank you all for your hard work you
all are working so hard you're spending
so much time getting your questions
together for everyone and
i am really grateful um we are and i'm
certain our citizens are as well we are
to the last portion of
our agenda which again allows for us
to um have an opportunity to talk
to our attendees any citizens or
members of the public who who would like
to share a comment or a thought we would
love
love love to hear from you just
hit your icon with to raise your hand
and we'll give you five minutes all
right guys is there a motion to adjourn
i'll make a motion we adjourn i knew you
would mr klingler oh
second mr sharp thank you mr sharp
anybody
uh everybody else anybody
who else would like to adjourn please
signify by saying hi
all right everybody stay healthy wear
your masks
social distance i love you
be well take your fire extinguisher ben