um uh received the email from um
let me see becky becky yeah and so i
think do we have everyone
except those two correct
yes yes yeah and becky will be coming
shortly or whenever she's available
okay perfect so i guess we'll i see
we're live so we'll
call the meeting to order good good
okay so um i sent out an email
uh today and i had an opportunity to
speak with lee uh he and i touched base
around lunchtime today just to uh talk
um agenda items right that we had um
proposed in our last meeting uh for
discussion for this meeting
and so one of them was just around kind
of structure and process and i think you
know one of the opportunities that we
have because there's nothing
yet before us is to spend some time you
know focusing on that
you know we're all kind of collectively
here as members but you know how do we
actually execute work
um and what kind of structure do we want
to put in place
you know guiding principles guard rail
you know all of those kinds of things
so um would love to hear from
uh you guys in terms of maybe what your
point of view or thoughts that you have
and
in terms of things that we need to
consider with that with respect to that
you know i went online and did a little
bit of research myself just in terms of
citizen review boards
and different structure i um i found a
few things
not exactly what i was looking for so
interested to hear from you guys
one thing i found that i thought was
interesting i couldn't
send it because it's strictly
copyrighted it's by a group called the
municipal research and cert research
services center it's out of seattle
washington
it's the 2008 um paper
that talks about citizen advisory boards
okay and it goes into
what you need it talks about examples
options
model practices efficient use
and it goes into suggestions about
do an orientation bylaws attendance
reporting so it might be something we
can look at individually because
under their strict copyrights it says
it's only available to
those in washington or municipalities
and we'd have to probably pay for access
but
i think individually you can look at it
on the internet it's
uh mrsc.org
and it'll pull up their whole paper and
it might give some thoughts or ideas
going forward
in terms of the general approaches
that might be there i couldn't find it
as perhaps you found as well tiffany
we are a pretty broad-based advisory
group i mean we
include cities city officials and city
employees which when i look up citizen
review boards or advisory groups or
commissions
they're all about police correct well i
think ours is much broader and maybe we
have an opportunity to kind of craft and
carve out something that perhaps others
had not exactly
exactly um no i think that's so so great
and i'm glad you provided the um
the website i'll definitely uh you know
check that out and i'm sure
you know others will as well and then we
can continue to talk about that
hi becky oh you're on mute
thank you sorry so much for the delay
thank you no problem
we're just started yep we just started
and so we're
we're coming around you know since we we
don't necessarily have
any complaint before us that we can use
the time to talk about kind of structure
process that type of things in terms of
how the work will get executed
once we do have something in uh in front
of us and so we're
we're you know as we talked about before
we do some benchmarking
right and where are there things that we
can learn from so we're just talking
through that
sounds good well i saw that i saw that
one email
and um about doing like the ride along
the citizens academy which
i know a few of us have done it did has
ever all of us done that no i have not
done that
okay so okay go ahead i know i think
that
you and glenn um would need to do it
the academy won't start again until
september
so the opportunity now might be
to schedule a ride along okay and you
can do that through
um dawn overlay or through and i know
dawn
yeah sure um she'd be uh
you know welcome an opportunity to um to
schedule a ride-along at a convenient
time
although i do suggest um trying to do
like the uh the second shift on a friday
night
so you're looking a little more
no way i'm gonna do maybe eight to
twelve
on a tuesday afternoon
right so yeah
i'll drink plenty of coffee but i think
you'll find um
you find it very revealing i in a
in a former lifetime i spent a year
riding in a police
car in in washington dc
uh wrote a paper called the use of women
on police patrol
when back in the day for the police
foundation
uh women were not used for patrol
officers
so um there are lots of contrasts
to what life is like in
uh in washington in the metropolitan
police and
suburban police here fascinating
good good okay yeah glenn i
i did follow up the same thing i when i
looked at some of the other
uh suburban most all that had to do with
police
there was very few of anything else
regarding any other
municipal workers from a complaint
standpoint
got it yep i found the same
and so you know let me ask you so what
do we think about that so i think
you know one of the things that i and i
was sharing this with lee earlier and
let's see if i can pull it up
i want to say it was called uh watch i
we'll be able to find it now
nicole yeah
um let's see something one second
it is it's nicole okay
perfect and watch it probably
here we go yes so but but to the point
even with the things that i was able to
pull out i really wanted information on
process right um uh and so
because that you know that's what i've
been thinking about and so
when we think about something you know
coming before us what is the process
that follows
um across the members of this group
uh in terms of investigation what are
the steps that we take
how do we write a report how do we come
to conclusion what kind of analysis that
we do
you know i i feel like it would be great
to have those things documented
um and so you know um just from uh
um operating procedures you know uh
perspective and so um you know
i'd love to to get some thoughts on
maybe even just where we can start with
that
right you know obviously the the
you know your the the channel by which
complaints come through would be kind of
the first step and so is that even
kind of formalized uh i know lee you
said you had received a question but
is that a formalized process well the
question that i received
was not one of a complaint it was
one of um what type of standing does
someone have to have
in order to file a complaint so it
what what is the authority in terms of
where that
the top of the funnel would be and in
discussing it
with uh with the mayor um
he said that um that the city
will entertain complaints for anyone who
witnesses um behavior or
anyone who has a concern about employee
conduct
so it's not just the interested parties
it could be anyone who um
whether they're a bexley citizen or not
who has those concerns
and would be able to file the complaint
so let me ask you but you said witness
right
so do they have to be a witness
um well you know this go ahead
they said a witness or anyone who may
have a concern
okay so um you know
whether it turns out to be firsthand
secondhand or
even further out um i think that's
something
that even before it would get to us
would be determined because as i
understand that the city
also has two individuals who are serving
as
complaint concierge who
would be the liaison to anyone who
is um is going to be following a
complaint
so that would be the the the point of
initial point of contact would come in
through city hall
okay they they would define the process
of to the complainant as i understand it
and it would then be um turned over to
the department for investigation
the department would produce a written
report
of the disposition and if the
complainant
was not satisfied with that report
the mayor then would allow us
to consider um what the next steps would
be
so kind of me what that that states
or one of the issues that that raises is
is there an internal process for hot
for handling complaints within each city
department
so even outside of the police department
where they're used to doing
investigations and
you know i don't i'm not certain about
internal affairs
depending on the scale of what the
complaint would be
but if if someone has a complaint about
a service department employee
is there a template that we would use to
see
if that process was followed sure
right and so what if what i hear you
saying is or maybe make sure i'm hearing
correctly is is there something
under the jurisdiction of this
group that looks at the efficacy of
existing
complaint processes within their
respective departments
or if if there is even any type of
documentation
on how complaints are are
are reviewed and is there any
standardized
city policy on how a complaint should be
reviewed
yes no i love that and i think that's a
great that's a great question and i
you know i hope when we kind of
transcribe this to notes
we can capture that maybe before our
next meeting we can answer that question
right so i think that's an important
first question and
and the and the other thing that i
thought about as you were talking is
okay so one to your point do we have
that uh
practice and or process and is it
effective and is it in place
and then should something come to this
group
um do we automatically hear any
everything
right is there you know is would there
be conditions
of a specific complaint that we would
feel do not fall under the jurisdiction
of the citizen review board or do we
hear everything
and what determines that so
anything that's put forth it goes
through a full-blown
you know whatever our practice or
process is within the citizen review
board
yeah my understanding was we could not
uh
subpoena uh we have no authority to
request
oh well yes but could we could we decide
not
that you know could we decide that we're
not
going to further investigate
you know based on some xyz criteria
could we do do that
or you know and maybe and i'm just you
know again while we have the time i'm
just
kind of exploring all of these different
scenarios because who knows right right
um what these things look like given you
know this thing isn't its inception but
you know would the expectation be that
there's no condition where that would be
the case
there's no condition where that would be
the case or
yeah so i know that uh in talking with
ben
previously that there was two cases that
went through the process
okay never got to us three the prior
from there so we never got to see it it
um
it was handled and again one i think was
not even
police related it was another department
there was a complaint
they talked to the person it got solved
and from there i don't know it was
written up from there
but because i had asked i said hey is
there anything coming through
and he's like yeah there was two
complaints but neither of them
rose to the level that it would come to
the committee okay
okay good and so it would seem to me
that
then you you have two pathways to to get
to us
one would be if the complainant is not
satisfied with the decision of
the investigating agency or the city
department in which the complaint is
against
and the other might be if the mayor
himself
wanted our advice on
any particular case that um that he
might have
um you know
let me ask you it can he you know and
maybe that's
why i'm so curious around having this
discussion you know can it come through
informal channels
um i i don't that that's something i'm
i'm not sure
and and the only scenario that would be
is
if it was something um that would have
to be outside of a negotiated agreement
you know because i think that those
processes are pretty well defined
right i'd have to look at it again but
my understanding was
the ordinance basically says we are the
mayor's advisory
right board which means it would only be
when the mayor comes to us
and says oh right at least that's my
understanding but i could be
misunderstanding that uh that process
rules no i think that i think that yeah
i think you're right that's right
that's correct so but but again
it would be the the mayor would send it
to us
if he determined that um
that the complainant was was unsatisfied
with the initial
decision okay the exception is
that if it is the complaint against the
mayor then it would go to the city
council president
for review and then to us i think almost
automatically
because of him that that's the exception
to the rule
yeah i think that that becomes a
political issue i think
that's not something yeah yeah that
works but
but we're equated to yeah but if it was
a complaint against the mayor then it
goes to city council
and then it would almost automatically
come to us
because of him normally having the
ability to say
yay or nay to us on other things that's
at least
i think what um our lawyer said mark had
said back in last year
so it will automatic so if there's a
complaint against the mayor first goes
through city council and then it's
automatically routed to us
i that's what i and again my memory
could be phasing but
i think that's not i'm not sure about
that because i'm not sure that
that we would have authority when it
comes to a political dispute
because essentially if that's between
the mayor and city council
um then there must be a
determination in terms of the charter
or um a legal process that would be
followed
because ultimately in the
issues that we handle my understanding
is the mayor is the end of the work the
line
he's the one who um has the ultimate
disciplinary
authority for every city uh employee
right but i and what we'll check with
mark but i think
okay i said yeah yeah you're right he
has authority for everybody
but then if it's against him then there
has to be some
process from there and again not a city
council complaint
but a citizen complaint that's a none
even though citizens are city council
from there
a non-complaint so i think we just need
to follow up with mark and just clarify
that yeah
yeah i just wrote that documented that
um okay good and so
so whether it come through um
the mayor because it was not able to be
addressed
through the initial complaint
process within a given department or and
we're going to check this kind of city
council
question so now something arrives to
this group
so what are the first steps
how do we even receive it is this via
email does it come
you know is it something that the mayor
brings to the meeting and
you know you know how is it received
my understanding is that um
the process essentially is if someone
does a complaint and it gets to us
it's because they're not content with
the result correct and there
and therefore we're going to get any and
all documentation about that complaint
if we come via email
i don't know i mean it if if that's how
they're communicating with people
then i would assume so um
that that's what i'm assuming and then i
know that
you had said and or someone had put in
the emails do we want to you know meet
in person or via
virtual but the reality is that um
i see our function very similar to like
a court of appeals
in the sense that we get the
documentation
regarding um the complaint
the result which should be all in
written form
of some sort and then we have the
ability if we want to
inquire further to ask people to come in
to speak to us about it um whether or
not they choose to
is their decision but that's the goal is
that
we get as much information as we need so
if we feel like we need to clarify
something
we can sure and if there's a video
we get to have access to that video and
so forth
and then and then we can decide
um essentially we can decide if we want
to at the beginning or at some point
who we want to write up a draft
of our decision if and if people don't
agree with that
draft other people have the option to do
their own opinion
um recommendation based on it so we
don't have to be unanimous
but the the goal is that we would have
generally just one person
writing what our
our analysis our recommendation is on
on the complaint and then ultimately
we give all of that back to the mayor
and then he makes a decision and he can
either follow
or not follow what we recommend um
but there are there is document i mean
we there is a document so what we could
do is just ask them
the mayor to forward us the document
of how he wrote all of this up um
because he did create
he created this review board and
um i do believe the charter committee
that we had made recommendations about
having this and having the power to
subpoena and so forth
um but you know i think
my understanding is we're still waiting
on that charter to change
and i because i i kind of want to you
know
get clear on like the parameters or at
least what our point of view or
recommendations would be on the
parameters right
is it something that would we receive
you know
would the complaint be you know so i
obviously let's say if we're meeting
monthly
would we wait until we're meeting should
a complaint arise before we would review
it would we call
an emergency meeting you know to not
wait until our next scheduled time
if a complaint arose do we receive the
information all at the same time
um if we you know would we have set
guidelines on the amount of time that we
would take to review a complaint
you know is you know so how would we i
almost feel like
uh you know i'd love to have those
things documented because i just think
it's just
it's good um you know
who knows how contentious some of these
things could get and i think it just
puts us in a position to
you know be able to defend our process
right um so are those
and what i guess i'm trying to figure
out have those things been decided or do
we have to
create that and now i see the mayor so
we can ask him so i understand you guys
had some questions about process so i
thought
yeah yes so
is all of that decided right how we
receive it
uh in you know so let's say if a
complaint popped up tomorrow we're not
due to meet for three weeks
would we meet have an emergency meeting
to review the complaint would we wait
the three weeks
do we have to resolve complaints within
a specific period of time
you know getting into the i guess
minutiae if you will
of process yeah so um
you have a lot of latitude um you guys
could choose to wait
you could choose to schedule a meeting
that's more timely um
i sent i just put in the chat a link to
the ordinance itself which
uh i apologize if i think
maybe it sent that but maybe got lost in
in the midst of other things but
i just put the information that's on the
website from there about the time
and stuff from there that's posted and
information but again
there's it's a little vague i guess
so it's in the chat yeah one new message
there you go
so the ordinance really um you know it's
not
a it's not a very long ordinance but it
really i think answers a lot of
questions about
process in general um
the there is the ability so actually it
looks like
it looks like the language that is is
posted in the chat here is on our
website
might need to be updated because i think
that was coming from the
original iteration so for example um
the the crb
does have the ability to ask the
the city attorney to subpoena
i thought i thought that
yeah now i'm looking at it i'm i'm
looking at this i'm like am i even
looking at the right one right here
um codification sorry
yeah it's really it's pretty high level
right
yeah um i think that you know that's
fine we just
you know can flush out the details
yes so uh but but in terms of process i
mean if if anything is appealed
any of any of the complaints are
appealed then
you guys would be asked to review that
it's not at my discretion it's you guys
are asked to review that
and then in considering the city's
response to that complaint
we'll consider the report that has been
created by the crb
um and you guys also as we talked about
last time
has the ability you all have the ability
to issue your own individual reports if
there's not a unanimous consent
on the findings of the crb
good let me um ask you about the
complaint processes that sit within
the respective departments because that
i want to say
lee or glenn had raised that as a
question so
do you have kind of bona fide processes
that exist within each of the
departments
okay so that already well yeah hold on
bonafide
uh the the police department has a very
established process of course yeah
within
you know their they have their own
policies around it and then also
it's it's a part of it has to comply
with the um
the agreement with the fop um and other
departments
typically complaints are handled the way
that you or i would
handle a complaint in our business you
know someone says hey
i had a really terrible interaction with
your uh i hate to pick uh your your uh
i don't want to pick anybody let's let's
you're an associate an associate
an associate within the organization in
a utility that shall not be named
and um you know so you look into it you
know you
speak with the associate if there's any
evidence then you would respond to the
person complaining say
it's interesting there's what you're
saying it's informal well
there's a it's it's a it would be a
narrative response it would be you know
i looked into this
here's what i found to be the case
here's any action that we took
if any um you know and
if you have any if you are not satisfied
with this
response you know please let me know um
that that would be coming from a
director of that department whether it's
the service department the rec
department um you know building
department
and there are as you could imagine all
sorts of reasons why people might not be
satisfied with
outcomes in various functions of the
city so
um there's not like a form it's not like
there is a complaint form there's not
like a complaint processing form
the response would need to be holistic
enough to provide all the information
that we would have pertinent to the
complaint and our response to it so
currently there's not any sort of
anything more formal than that the way
you would receive the information
is if the person said you know what i'm
not satisfied with that i'd like to
i'd like to take this higher up uh and
um
and get another i know another look at
it um in that instance
it would get kicked over to the crb
to review um and
then it would i would review that
findings along with the
your findings along with the original
report from that department
and responding the real the intent of it
is to have an additional eye
citizen eyes absolutely and
obviously there's a you know obviously
there's a very important accountability
and transparency piece to that where
it's it's all public there's um that
your report is public the original
uh complaint is public the response to
that complaint is public
and so there's it's not like it can just
get kind of swept under the rug and
it needs to be addressed but the
complaint to us
would come from you you you would get
the um the disposition from the
department level
you would get the um the contention
uh point of contention from the
complainant and then you would present
it to us
yeah and i would work right so i would
receive that
it would come to my desk i'd kick it
over to you immediately
to take a look at first before i took a
look at it
um and then in this ordinance
obviously everything you guys are
talking about process like you might say
to me you can
set your own rules you might say hey
uh you know whenever you get that appeal
obviously forward it to us which i'm
gonna do anyway because it requires me
to
but also like here's what we're gonna do
with that like here's within
xyz time frame right yeah like and it's
you have latitude to do that and to come
up with what's a reasonable
you know response and process internally
for for how you want to handle that
yep so i think that's good um and so
maybe
we can make some of those decisions now
you know while we have you know while
we're meeting in the absence of having
to review any complaints
right when we receive this uh do we want
to wait until the next meeting to review
it do we want to call
emergency meetings to do that you know
should it would it do be determined by
the complexity or severity of the
complaint
right you know you know what
what's the i guess point of view and
then you know i think let's
document it you know
tiffany was um special meetings
and i guess my concern would be
something could arise at a moment's
notice
that would require us to meet prior to
our next scheduled
meeting so perhaps reynoldsburg has a
seven day
special meeting notice um provision
in there so something similar to that
whether it's seven days or
24 hours or whatever i think would be
responsive
yes i like that ben in your experience
have have you had a sense of urgency
where you've had to make
disciplinary dispositions uh in a
very short time frame
um so there are time frames within some
of our union
negotiated agreements i think that's
where that could come into play
and i need and you have i need to have
mark fischer follow up with how that
fits into everything we're talking about
so we'll tell you i figured out why i
was so confused by this link i just sent
you
it must have scanned the front and back
the front page of both two pages it was
missing
it's missing the second page where it
has a lot of the meat of that
uh of that ordinance so let me get you
the full
version scanned it looks like
you know you know i'm talking about it
was a two-sided piece of paper paper and
the only
front page so to clarify
it does actually it does outline step by
step
by step how how
you know in the event of appeal it goes
to you guys upon completion of
investigation you do this
it says the um
with the approval of the city attorney
or the designated city attorney
the board shall have the authority to
request the subpoena be issued to compel
attendance
so you guys do that is that is a
component of this
so there's additional um you know
there's different additional powers and
duties that we were able to
get because it went into that
councilmanic process for this expanded
us okay
okay good and then glenn was there
anything on
in reynoldsburg around the time from uh
kind of receiving a complaint till it's
remediated
right is it a 30 day are we allowing 14
days is there 60 days is there some and
i know that
uh mayor kessler said that we'll get
with the you know there could be some
union language that it would influence
kind of our perspective on that but you
know until we have mark officials kind
of weigh in
you know what's our perspective mine was
my read was just a seven day special
meeting notice i didn't see it
spelled out but mark miner referred in
our prior meeting
to some rules and regulations that i
could not find online
and perhaps he has access to some of
that that might be more specific and
provide
to this the seven days was just an
observation
for the special meeting training yeah
yeah the orientation rather than
training
not real wild about the idea i think we
all bring our own
experiences and training i don't know
that we need to be trained to be
but i think maybe orientation for
members maybe yeah and actually you know
i think maybe somebody raised it on the
last meeting in terms of learning a
little bit more about each of the
respective city departments i feel like
that could be helpful
you know how we go about doing that i
agree with you
we probably have broad latitude do we
have people come to the
crb and talk about it but i think it
could be helpful to i know it could be
helpful to me
you know um i'd love to hear from the
you know others on that in terms of just
more about the the their respective
departments even how they're organized
their organizational structure
like even in the example that mayor
kessler was talking about if a complaint
comes in
is there one director are there multiple
directors is there a single head for
every department are there multiple
so even just trying to understand how
they're structured in the context of how
a complaint would flow through one of
the respective organizations i think
could be helpful
what's the what are the point of view on
how we could you know just get
better acquainted and i might be the
only one who is not that acquainted
with the city department so
i would be happy to i mean at a future
meeting
let's literally put an organizational
chart up and just talk through that
um if you wanted to meet directors we
could do that i mean it's just
whatever whatever you guys want um in
terms of just explaining that
operational flow for the
departments okay perfect i'm going to
jot you down on the agenda
and the reason for that then is that we
we realize we're
much broader role than most cities with
their assistant review
advisory board so we're trying to get a
better sense to
set some guidance and some guidelines to
help with
services so you might have a lot of
people working in city services
that you know who knows what kind of an
issue could arise between residents or
others that
are impacted by city services so
we just want to kind of craft this we
think we have kind of a special
opportunity
we'll continue to benchmark and look but
uh i think that we're more than just a
police review
uh advisory group and i think that's a
significant role for a city to
view and and adopt and and maybe we set
a standard
that could be beneficial to others as
well i agree
agreed okay good so
that um so that covers kind of
maybe we that would fall under the
onboarding
right category of some of those things
and i think those are all good things
and then mayor kessler said maybe we
could even bring people in so we can
kind of cover that all under onboarding
i think we sufficiently covered um and
that'll
also inform what happens outside of the
crb before something comes and lands in
the crb
then i love glenn's point around kind of
the special meetings so we can have some
documented language around that
now once something comes in front of the
crb
what does an investigation look like
what steps does it take
you know is it that we all just kind of
talk about it
you know and i know we've got the piece
where we can bring witnesses
should we always be compelled to bring
witnesses
should we allow the person who's filing
the complaint
to make a request that we
can you know so if we don't call
witnesses but the person who files a
complaint
that's something that do we give them
the option to weigh in on that decision
you know what does an investigation look
like
chair chairperson hunt if it's okay
because i i want you guys to come up
with this on your own i don't want to be
i don't want to be in any
influences so if it's all right if i bow
out and if you guys need me
no i remember all right chairperson hunt
refuses to let you leave me
i'm kidding
well it seems to me um what we really
need to
determine is what the point of
contention is between
what the departmental review
produces and why the complainant
is not um satisfied with that resolution
so um i think that
we we should have the documentation in
terms of
what the departmental investigation
produced
should have at least a statement or if
we wanted to
request that the complainant appear to
develop
with their um the reason for pursuing it
and uh then we would use that as
a basis again realizing where the
guardrails are that
we need to produce uh a report
um to the mayor to decide
um either it's um you know
decision a decision b or something in
between
but what i heard you say is um we'll
receive the documentation and i really
want to get clear on what that means is
that via email is that the mayor coming
into these meetings and sharing
something with us all at the same time
so i you know you know i'd love to kind
of get clear on how we receive
documentation
but the second thing is to your point
then a statement
of the complainant on the on
why this is being escalated which i
think is really good you know that we
would
you know either request them to appear
or request a statement on why they're
dissatisfied with the decision
right i think that's would be important
um and i'm just writing down um
and then uh the calling of witnesses
right if we should
think that's necessary
yes i mean i think that that um once
we've had an
opportunity um to develop the
um the evidence that had been produced
so far
um then we would um determine the um
the path forward in terms of elements of
information that
um that we would need to
use in uh coming to some sort of
disposition
perfect so now with respect to this
disposition or recommendation so i heard
him say we don't
have to agree if we don't agree we each
will write our
own recommendation um that sounds pretty
self-explanatory is there any
anything that we should consider or talk
through with respect
you know i always look and this is just
because i'm a process as you can tell
this is what i do for a living
but um you know are there any kind of
any any potential considerations for
that
you know because what's the format about
which we write this
right is it one page is it multi-page
you know so
or maybe i'm just being overly what have
you do we have a format would we want to
put together a template
right uh that we follow when
writing these recommendations
yeah so so tiffany one things that when
we at least when we were talking
originally from there
coming on board was that we said we
wanted to make certain
in the case that we couldn't come to an
agreement of the outcome that we had the
ability to write that
and um and the whole discussion
obviously can change that but it was
based upon that we could take that
information
we could write as much as we want to we
can write as little as we want to from
there okay
and so uh and again and so and and
they said hey that's the flexibility
from there that you would have to do
that
and that process and so i think i was
teasing becky at that time and saying
well
it's good to have you know somebody with
you know uh some
good lawyer skills in there to write up
a you know a brief from there but that
was kind of the whole thing was that so
and again with just the three of us were
saying hey if we disagree we want to
have that ability because
we didn't want to have it you know it's
a two one or actually a one one one or
one one one one one
now and then we can all you know all of
us come to five different
you know from there or we can say you
know you know brian and lee
have this vision glenn and becky has
this and tiffany has a third view
so let me ask you something would this
be the only
board um or committee
within bexley and i've gone in front of
the i had to
apply for uh something for some
construction i was doing at my house
is this the only committee and or board
in bexley that doesn't have to come to a
unanimous decision
i know well city council doesn't have to
oh
they don't no they've had six
one splits five two i the board of
zoning appeals doesn't have to either so
then
how do you make it so then how does it
work so if
if if it's i'm sorry and i shouldn't
have said unanimous majority that's what
i wanted to say
majority decision is this the only board
and or committee that doesn't have to
come to a majority decision
so if you end up in a 5-2 situation in
any committee or board within the city
of bexley for any of these groups
doesn't the majority rule yes but in
this situation
all we're doing is saying this is you
know brian drury's interpretation this
is tiffany's interpretation and then we
send it to the mayor
and the mayor you know can take all that
information
and then he makes whatever decision even
if we all five
say if we all five say hey we you know
agree that this happened
he potentially could do that now that's
public record
he's going against the wishes of this
committee
but he has that ability to do that see i
i i don't love that
i'm just speaking candidly
because i feel like we should challenge
ourselves to
collectively make a recommendation that
the mayor
would either concur with or disagree
with right and i think if
you know we have several different
opinions then what's the point of the
group
right and how is that how is that
positioning the mayor
who you know have you know backup and or
support and or
you know a contrary point of view even
to hit you know what i mean
right i don't i don't and and and i
don't know
why we would function differently than
other cities
other committees and or boards under
kind of the
city of bexley because i i think one of
the explanations for that
is that we don't have the ultimate
decision on
items that come up in front of us in
other words
if the board of zoning appeals has um
there there is another appeal process
that would happen they would look at the
evidence too
but in in the end we're making a report
to the mayor
who then decides um you know
what he wants to do with it well we're
making a recommendation a recommendation
but but the way that it's structured now
it's not really a recommendation it's
tiffany hunt's opinion lee's opinion
glenn's opinion brian's opinion
right it could it could be yeah and i
think the theory is that
um that we would you know try to take
enough effort from there to come to a
solid
everybody agrees this but we would have
that you know um
it's kind of like okay we write it up
supreme court style
there's a alternate and then the you
know unfortunately it's not
a supreme court making a decision it's
you know the mayor make the final
decision
i get that yeah uh
and and the legislation specifically
says if
um if we can't uh reach an anonymous
consent
then each member may provide an
individual report
so i agree no no i agree that's what i'm
commenting on
why why it was written that way but
that's fine
uh you know i think i think the goal was
really not to tie our hands if
if we really can't agree but the goal is
for us to
to do our best to try to come to a
unanimous decision
okay okay good
um okay perfect so then that decision
gets
either written and we probably should
have something around
who right
or what template we're going to follow
you know
on writing something up and then of
course submitted to the mayor and i
think within some
parameter of time of us receiving it
well we could do a kind of a brief i
mean yeah
i mean we get into we do the facts
and then we could do an analysis and
then we could do an opinion i mean you
basically do those three elements of it
uh
specifying kind of the header on it i
mean yep
that could see the same thing i'm sure
from her practice but
you know a brief piece works well and we
could expand it if we want to go into a
lot of detail more narrative
we want to cite other examples we need
to cite
specific statements witness quotes
i think each is going to vary we might
have a template for that
but then we might go into for one that's
really kind of extreme or
creates a lot of challenges or animosity
or
diversity uh among citizens and groups
we might want to go into a lot of
narrative and a lot of you know
to provide an opinion and if someone
wants to dissent from that they might
have their own and they may only descend
on a portion of it most of it but i
this is one thing i would recommend
maybe a little different tack or
approach to yeah
i don't know i
yeah i think it's gonna be it's gonna be
a function of
um of the type of case that we get and
um
the the details of each case is gonna be
unique
yeah and i i think you're right glenn
because the other thing that's going to
come into play
is you know for instance you know the
police do have body cameras so we would
be able to see a video of what was going
on right
but if it's a situation with you know
the city from there you know maybe
somebody has a ring
they're not going to share that with us
right or maybe it's just parks and rec
and
there's nothing right so we have to say
you know
one is that he said she said kind of
commentaria too maybe we
can we get the ring of the you know
worker outside doing something wrong
versus a police which we have
body camera so you have this wealth that
you know from there so we'll have to
kind of maybe fill in the the the dashes
on on certain situations based on saying
it
based upon what we've seen in this video
and this report because the police have
a much more detailed
process than you know parks and rec
good and i think you know also in terms
of
any particular evidence we might be
bound by
any contractual arrangements that the
city has
in terms of you know past performance of
the specific employee and all of that
well yeah let me get that that's good
yeah and that's a good one lee because
um it could be a situation of
employee versus employee and you know
both of them are technically citizens
and you know how does that come into
play too
right right yep
good um and that what you just said made
me think too
it is part of onboarding it would be
good at least you know i think so you
let me know if you guys agree to
familiarize ourselves with
policies right the city uh has in place
you know um harassment policies you know
i don't know those types of um i guess
not hr policies but you know something
to that effect as part of our onboarding
yeah okay um let me put that
um okay
uh
okay is there anything we did not cover
i feel like we got to the we kind of
walk through our
process here right in great time it's
456.
is there anything we did not cover
okay we're good we're good so what i'll
um
ask mayor kessler maybe for our next
meeting is to let's cover some of that
onboarding section maybe he can review
uh kind of org charts with us i'd love
to hear about the complaint existing
complaint processes that
uh exist within the city departments as
well as maybe some of the hr policies
so just you know some of the kind of i
guess
existing i guess infrastructure for lack
of a better word with respect to
some of this subject matter and um let
me suggest if if
you'd like to consider um meeting in
person the next time yes
yes yes you know thank you uh we can uh
we can do it at there's a conference
table behind city hall it'll be outside
um i i think it'd be a great let's do it
idea to meet in person okay perfect so
and thank you for raising that lee
um so the question is in the advance of
i mean in the absence of any complaints
do we want to shift to a monthly and we
were able to kind of really work through
a lot of the administrative aspects of
this pretty quickly
um i think you know with mayorcastler
volunteering they do you know a lot of
the onboarding for us
do want to shift to kind of waiting a
month now until our next meeting
and then to lee's point maybe doing the
next one in person
yeah that works that's fine but fine for
me perfect
okay so i think at this point now um
i guess why don't why don't we leave it
at this
let me ask you does the same does
meeting in person
um change the time we should meet should
we make it a little later
the only thing i do pick my well no my
daughter would be out of school by then
so we'll leave same time four o'clock on
a tuesday
in a month okay okay sounds good
now if that is wait let me make sure
actually i just realized i'm out of town
that tuesday
um what date are we looking at sorry is
that
june is that june hold on
i believe uh let me see something i'm
out of town june 18 through the 22nd
i believe that's one one second
so one two
three four oh no we're good so four
weeks from now is june 15th
are we good with that's so our it's
every other tuesday correct
yeah so we're good june 15th should be
our next meeting
i um i have to say i have a doctor's
appointment and it's one of those
important ones that i i can't change
it's at three so i will
i will admit that zoom is way more
convenient for me
um just because um with doctor's
appointments but
that's okay i mean if if we want to make
it in person i just i i won't be able to
make that one
no problem no problem and what and
that's what i was going to say if you
know and i think we have to allow that
you know we're going to have i i don't
know work
you know we're going to have instances
where every everyone's not going to be
able to make every meeting right so i
think that's
that's fine okay okay okay
and i mean especially given the fact
that we don't really have any complaints
before us at this point we're just kind
of getting to know each other and
learning so i don't
um okay good yeah
all right perfect i'll see everybody on
can we uh
can we conduct a in-person meeting and
still have you zoom in
is that something that's feasible with
do you think you you that which would be
something that we could
work with becky i mean i would love to
be able to though my appointment's at
three
it's one it's a it's a the uh stephanie
spillman center so
you know they always are running late
but if i'm in the waiting room
no we don't want to no we don't want to
add to that stress
and what i'd say is becky just email us
and let us know you know what i mean
what's best for you you know everything
sounds good thank you
okay all right perfect thank you
everyone you'll see on june 15th
bye bye
you