if you want to continue sort of where
you were
okay so yes so um
in terms of then so following up with a
pawn consultant and then also looking at
the scale of this and that we wanted to
make sure that this was proportional to
the actual space itself within
commonwealth and so it didn't
necessarily feel
too overpowering obviously schiller park
is much larger goodale park is much
larger
but still to be able to have a water
feature there and
in walking around and looking at those
there are a lot of kids that are always
walking around and playing there
um and i mean i i'm not aware of
a lot of incidents that have happened at
any of the public parks for the city of
columbus
um that have water components and so we
felt pretty
pretty confident that this would be
something that we'd be able to move
forward with
this may be outside your expertise but
are these things hard to maintain i know
that
just reading the paper good dale's had
some problems with its um
i know it'd be a lot bigger in scale
than what we'd be talking about in
commonwealth but
is maintenance um for the water
component a problem or an
ongoing issue that you that you're aware
of
i think you know maintenance with water
features is always an
issue i think no matter what you're
doing um
so if it is if it's highly mechanical
and there's a concrete bottom you might
have issues versus if it is a natural
pond
that you're only using it with plant
material it might be an issue so
i mean it is definitely something that
um is going to
take additional maintenance and
something that the city hasn't
necessarily had to deal with before i
know that we do have alum creek but alum
creek basically kind of takes care of
itself right it's just it rains it
washes things out and it you know unless
it floods and the mayor gets to go out
and do
you know youtube videos um about it but
with this i think that it definitely
will require
additional maintenance and then that
will be something that
um we will be discussing as we design
the pond itself to kind of weigh the
pros and cons of one system versus
another system or a combination of
systems
and understand what the implications of
that would be so that it can be budgeted
appropriately to also clarify we have
two staff members who used to work
in pond maintenance on management so we
have some expertise on staff
and would expect to once a plan and the
program has been set up do that in-house
okay well thank you all for your time
thank you it was really a wonderful
presentation i really appreciate it
thanks roger good to see you yeah i see
you too susan says hi
oh yes tell her i said hi thank you
thank you elena
we appreciate it thanks mike
so roger i mean from a board's
perspective i think what would be
you know helpful and whether that
happens now or in the in the future is
to have a discussion about
a vote of support for this design
because i think in order to take the
next step of
starting to try to get pricing and
thinking about
that sort of side of it i don't think we
want to do that until we feel like
at least from a city's perspective we
have the buy-in that
uh from the from the board and obviously
they've already talked with tree
commission and they're supportive of it
but
um i think that's sort of the next step
in terms of this body's involvement
at least initially um and if you know if
there are more questions that need to be
answered we can go through that process
as well
does the um you know the board have any
comments or questions at the present
time about
about this or what is people's thought
process
my only thoughts would be the the cost
of it and
being able to afford it over time
but but presumably if there are enough
donations to
be able to also help with the
maintenance over time then
then um you know it's a beautiful design
absolutely
so um that's that's my only smelly
comment
mike what is your your thought process
is you're looking for a
approval of kind of the concept that was
presented and would it
you know months later when uh it was
priced out would there be another
approval or
this be this approval be it in terms of
the way you're looking at this
you know i mean i guess the board could
probably design an approval the way they
want to design it i.e they could say
contingent upon x y or z
um but you know i i would think
uh at this point in time you know
most importantly is the co is the board
comfortable with this design
um and obviously they'll be it'll it'll
vary right when we go through this
process
uh the size of that um
you know the size of the pond may vary
slightly and different material might
may adjust as we kind of go through this
probably not a lot but some um
you know we could the board could pass
it contingent upon pricing i think the
pricing
you know the one nice thing is you know
having the mayor on here in terms of
costs
and in terms of long-term maintenance is
you know he's the one that presents a
budget to council obviously council
decides on whether they approve that
budget but
he is obviously very supportive of this
project and therefore there's going to
be support from a financial side at
least as it relates to ongoing
maintenance
um i don't know whether
you know whether the board wants to
really get too
involved in the cost side of it although
there is going to be a cost of it but if
that's
that's ultimately the city's function
right is it whether they want to pay for
this
and want to take on ongoing maintenance
that that's a
city council sort of mayor level
decision but obviously it's something we
have to think about
i don't you know i think what's
important is i don't think there's any
perspective right now it's been
discussed that it's
we're going to rob peter to pay paul i.e
that the rec department's got to give up
money somewhere else in order to
you know put it in this direction right
so that's not been the conversation
so it's really more a matter of whether
the city wants to allocate more money to
the department to oversee this
well that that was my concern they're
robbing peter to pay paul honestly mike
so
if that's not going to be an issue then
then you know that's
i mean all i can say is there hasn't
been any discussion of how you know how
where can we find some additional funds
within our current budget to help
you know help make this uh a reality
right now there's always you know any
maintenance time that is spent there you
can argue there's some robbing peter pay
paul at that level
right if a maintenance guy is announcing
a little bit more time there
but as the mayor said we have a arborist
if not under the rec department's
salary and wages as you mentioned it's
under the um
service parks department that is you
know
that's their full their focus is the
arboretum features within the city parks
so the city has has proactively invested
in in preparation for these sort of
things in this right
the mayor argued for the arboretum
position in large part due to the
discussion around the commonwealth park
master plan in an effort to continue to
expand
our quality of our parts and our
agreement features so
i think we're we've been proactive on
that city's been broadcasting on that
financial side
it's victoria and i'm understanding that
the city is
comfortable with any risk or liability
associated with the water feature is
that right
yeah we have looked into that um to so
far
victoria we are from a from an insurance
perspective we're in fine shape
um obviously ellen made a really good
point you know we're not
experts in this obviously we see
examples throughout the region of very
similar
concepts so we'll be careful to keep
keep con
considering that being conscientious and
responsible about that as we as we
continue to delve a little deeper into
this
we just didn't want to start going down
that path
for any of this um going to get funding
for it for example until we had
approval from you guys and from the tree
commission and council had a chance to
take a look at it
that makes sense thank you and and to
further piggyback off of what mike said
we're
um you know any any funding from this
i would anticipate would come from our
general capital fund
uh to augment any grant funding not from
the rec capital fund
um this to me is more of a more in line
with our
again our arboretum concept outside of
you know the recreation
department and um we'll
we'll continue to track what ongoing
maintenance costs might be but i do not
and
i do not envision this impact in the
recreation department budget
anyone else in the board have any
comments or thoughts about um
whether they're prepared to go forward
with a resolution in
endorsing this today or whether people
need more time to ponder this
i'm ready to go forward with
um you know i'm trying to think if there
would be a contingency
um it's if it's not coming out of our
budget um
you know i i feel like it's a great
looking design and i think it's exciting
yep hey it's it's matt mcpeak and i
agree with
um what you just said and you know for
me i think
you know we were involved roger and i
and were involved with this in the
beginning so it's just fun to see this
progressing but then
again i just want to make sure what
we're being asked to do and that's i
believe to
just proceed in principle with the
concept
the reality is the funding and
everything else is going to be
viewed by city council and you know when
would when would anything come back to
this
committee in the future should for
consultation or review
or is this essentially our last touch of
this
until um we'll say funding or
some other event i i guess what i
what i would say to that is obviously i
will i will keep the
board in the loop uh i would you know
gather whatever information the board
wants to have in terms of as this moves
forward
as we get pricing that sort of thing um
you know there's not a you know there's
not a mechanism outside of
if there was a need to have a
line item put into this budget or future
budgets
um that would then have you know that
was under the recreation of park's
budget
that would be a point in which the board
might have additional say or might want
to have additional say
but to me it's a it's a fully uh
thought through design we have a full
design obviously
there's going to be some changes to the
pond based on getting an expert in
to the pond that might might change
slightly but
i think at this point uh you know the
the board
is uh responsible for jeffrey park and
commonwealth park so this is the board's
purview
to decide what goes in there what
doesn't go in there so from that
perspective that's
that's the reason it's vitally important
to have uh this come in front of you all
and you guys
decide whether this is something that
you know
we want to use the space for
i think also um once the plans like once
you know the pond
is tweaked and finalized and any any
further integration of plans
it would be great to come back to the
rec board and let you guys see what that
you know honed revised polished final
plan looks like
and i think the other thing for the new
members to keep it in mind is the master
plan um had been approved by the
rec board uh a few years ago when it was
presented to us and this is kind of the
next
step in that process with more details
um
included than what was in the master
plan
yeah and obviously hopefully over the
next five ten years we'll have a couple
more of these sort of meetings where we
talk about
the east side or we talk about the
columbia
uh connection so that that that's always
been the vision for the master plans the
master plan is very
high level and then we'd have these
individual
very detailed plans as we start to try
to address some of the concepts within
the master plan
so i think what i'm hearing unless um is
that the board would be ready to approve
a resolution endorsing um the concept
and the presentation that um
elena andrews presented today is that
sort of the the gist of
the rest of the board
yeah but i guess this is where i'm kind
of confused because i heard
i i think what i've would we ultimately
be providing a final approval
when all of the
designs and budget and and is approved
so that that final approval would go to
council is that because i kind of heard
mike you say that ultimately we approve
everything that goes in
or at least review it so i guess i just
want to make sure i understand if
there's any other
formal actions that we would take or or
is this it
i mean i would think unless unless the
city
unless the department is paying through
this
through the direct department budget for
some of the capital which isn't the
expectation
if they were then we would you know
there would be some sort of contract for
whoever was installing this that we
would have to approve as a board if it's
not going if the finances aren't going
through the board
then there may not be a formal approval
necessary after this point
unless frankly if you know the board
wants to say we're giving approval but
we would like to have
you know another opportunity to see you
know to approve this before any ground
is broken
you know the only the only concern there
is obviously
there's going to be time and energy and
money expended
uh after after we get the approvals and
you know we would hate for the
doesn't mean that the board couldn't
make some adjustments but we'd hate for
that to be all of a sudden we come back
and
you know the board decides we don't want
to move forward with this project that's
that would be a concern i would have if
we think about it that way and i also
think from my perspective
we can't be a micro manager in this i
don't think we have the expertise to
you know mike and i don't think anyone
expects in the board that in terms of
what trump goes here or what tree goes
there that type of thing
um so i guess i'm looking at this as
improving the concept that was presented
to us today
and you know as mike and the mayor said
that we'd be keeping prized at how this
thing progresses over time
yeah that makes sense okay yeah that
makes sense to me and
i'm all on board i just i just again
just wanted to understand
um the role we would play currently and
and in the future
so thanks for the clarity that was that
was a um you know an excellent point
matt
i appreciate that
um would anyone like to make a um
propose a resolution to um essentially
uh
give the boards endorsement to the um
the concept and the presentation that
was made um
this afternoon to us concerning
the uh the section of commonwealth park
for the arboretum and the
um that that was uh made today
can i just say so moved okay
well do you want to make the rest of the
make the um
the uh uh proposed resolution victoria
well i i'm riding in the dark here i
didn't take any
notes but i liked the way you
articulated it a minute ago
improving the concept so if you can
articulate it i'll move it
okay well essentially i think what would
be moving is to
approve the board to approved the
concept that um elena
andrews presented today about the um
development about the
the section of uh this section of
commonwealth park and and
and what she had uh given us today as
her presentation
sounds right and i will some move
is there a second i'll second it
um all in favor say i i
i nays
um hearing no nays that the resolution
is
um approved unanimously
thank you again elena i appreciate all
the time and we'll stay in touch if you
can get me
um that version i i'd like to make sure
i get that over to all
the board members so they have access to
the presentation that you did
okay i'll send a pdf over to you great
thank you very much
thank you appreciate all your hard work
my pleasure thank you
we'll see you all right um thank you
board i appreciate you uh
you're going through that and um it's
exciting this is the reason we did a
master plan
was to figure out ways to enhance that
park and this is a good step
so um i will do i will do what i can to
keep you guys updated
um on any you know advancements in that
process
or any changes that could possibly come
up again i don't expect a lot of that
but
uh i'll keep you updated on the
advancements as those
come along um pool operations okay to
move to that roger
sure go ahead okay um and natalie you
have something to
to share will you need to share your
screen at some point natalie uh
no not necessarily okay um
uh we want to give the board an update
on sort of our
our plans for the pool um obviously we
you know this is separate from the
discussion about going with swim safe
that's all
ready to go and set to go um but we are
you know in the process of planning on
what
uh 2021 uh david h madison community
pool looks like
given you know current coveted uh
restrictions
um and you know we will work on being
able to adapt this plan based on
up-to-date information as we go along
over the next couple months
um we have been meeting with swim safe
and had some discussions with them about
that early on about
what you know what it looks like one of
the things that is really nice
with having swim safe on board is they
did operate pools last year
under these coveted guidelines these
coveted orders
so they have a a good deal of experience
with that
so they brought a lot of ideas and
concepts to the table for us to sort of
noodle on
and think through including talking
about
you know identifying what our max
capacity would be given the existing
orders
what that looks like um and so
i wanna natalie's gonna sort of take us
through uh take the board through where
we're at at this point in time i want to
be really clear
um because this is a public meeting that
we're basing
our knowledge on what we know right now
we have some contingency plans that will
continue to develop
but you know i fully expect a lot of
things to change
within the next three to four months as
vaccines continue to get rolled out
i don't know what that means in terms of
what the higher department of health
orders are
relative to pools and now they've talked
about this but
she's been in meetings with other pool
operators
uh i think franklin county public health
was in on that meeting as well is that
right natalie
uh not franklin county it was columbus
columbus uh
public health um and you know just to be
as uh clear as possible they they
they can't give us any indication as to
whether these orders will change or not
they don't know
frankly i don't think um so we're
operating the best we can with what we
know now
and we'll adjust with that i'm gonna
give it to natalie and she can kind of
walk us through
uh the plants we're working on yeah so
so basically yeah so as mike said you
know we're we're going off of
2020 uh uh mandatory
uh guidelines as it relates to what the
state put out last year
uh the last update to that was like in
late july
um so what that means is basically
we still have to have six foot vis you
know six foot distance visuals around
the facility both in the
when i say in the water i mean we can
put cones six feet apart around the
border
so we can kind of you can kind of see
the crisscross grid of where six feet uh
lies across the pool water um
and then within the facility as well so
you know a lot of places have used
um just like tape on the ground they've
used cones
um obviously there'll be literature that
we that we put out
um as it relates to you know hand
washing
sanitizing um you know our procedures
that we're gonna do
uh we have to still clean um the
guideline is to still clean every two
hours do an actual
sanitation and disinfectant every two
hours which
um which is the same as last year
uh if we would have opened um you know
a lot of it's gonna be we're gonna our
thought is
we're gonna be educating our community
as best as we can as to these are the
policies
if you come to the pool this is the
policy we're going to have in place
we're going to have the visuals we're
going to have the literature for you to
know and understand what's going to keep
you safe and what's going to keep
everybody else safe
um you know you can actually have which
we were it was a discussion
in the the round table i was in last
week um
you can actually have pods of ten so if
you have like
you know two families that have been
hanging out um you know you can have ten
people
up to 10 people in in the same space um
as it relates to kind of counting as a
family if you will um so you can
you can have anywhere up to 10. um
you know mass will have to be on when
you're moving to and from
uh different areas in the pool obviously
in the water you don't have to have a
mask on so when you go from like your
seat to the water you don't
you know you're gonna typically be right
next to the water but you're gonna have
to
you're just gonna have to get right in
the water but if you go up to the
concession stand if you go up to the
front desk the bathrooms you're going to
have to have
have the mask when you're sitting at
your seat you know we're going to space
you know ideally we're going to space
chairs out where
if you walk in with your group we're
going to maybe provide we talked about
providing
um two lounge chairs and then spacing
those
accordingly um to show that those are
kind of the the markings and
and the uh the separation between groups
when they come in uh we are gonna allow
people to bring in their own chairs if
they would like to
rather than using ours um any kind of
physical um anything that you would be
touching
that is what would you know and high
touch surfaces are going to be what's
cleaned every two hours
um and the way that we're you know
anticipating right now
mike and i had some long discussion uh
as well as with some other staff members
about
memberships versus daily admission um
you know a lot of the pools last year i
think almost all of them did a
pre-registration time slot
uh one pool may have done a membership
kind of model which which basically just
gave
you priority before it opened up to just
you know
people that didn't have a membership to
do the pre-registration online so
we went back and forth with that but we
finally decided at least for now that we
think that
um the pre-registration is just gonna be
it's
it's five dollars per person um you have
to do it every time you'd want to we
would we would potentially open up
say if you're if you're looking at the
because obviously weather comes into
play right we don't want to open it up
too far in advance so
if we open it say on a wednesday you
would actually be able to register
as early as monday so we're thinking
about a two-day uh lead time as it
relates to um
to pre-registration so they would swim
for 90 minutes
no rest period because it's a shorter
length of time um
and then we would have a 30-minute
cleaning period uh between each one so
you know roughly you know on weekdays
our hours are 12 to 9 we talked about
actually starting at 11 30
um because of the way we have to to work
in those
those 30 minute breaks um and that gives
us five time slots for the day
and ideally you're still gonna have the
same same amount of time slots five time
slots on the weekends as well the the
hours are just different we open at 11
instead of uh instead of 12. so um
one thing we have to keep in mind as it
relates to weekdays is
uh we are planning on having jeffrey
summer camp on the grounds um
or at least using the facility uh they
probably won't be using it every day
like they're
used to but we're trying to work them
into a rotation
and into one of those uh time slots
which we talked about the
kind of that 1 30 to 3 o'clock time slot
and um
alternating the camps as they you know
from day to day maybe they're only going
twice a week
um versus five days a week so that's
something we've had to consider as well
um mike we we kind of decided
we were going to open everything uh
maybe with that with the exception of
the slides as it relates to those being
high touch surfaces and
and the amount of time that would take
to clean uh in between uh we're still
talking about that to
to see if that's something that uh that
we think may happen i mean honestly
we'll probably
when we talk with jacob with swim safe
uh you know get his feedback on that
because they're gonna be the ones that
will be doing that cleaning
um you know if they feel that that's
totally you know this can happen it's
not a big deal we can you know we can
get it sanitized you know
in between you just have to have the
markings on the step um
you know we're we're talking 100 i think
mike you said uh
131 is the recommend recommended uh
max that uh swim safe gave us based on
our square footage
um so you know we have
we have some things to work through as
it relates to some
you know finer details um but we are
planning to send a survey to the
uh community by friday uh we have a lot
of feedback
still from last year's surveys we sent
one out in late may
and we can actually use a lot of that
information but the the main things that
we're trying to
gather on this is one just to kind of
update the public on where we are
um with uh with with the pool opening
just say hey
you know we are planning on opening them
in in some way shape or form we're just
trying to figure out that structure
and we're going to be asking them about
how many times they would come to the
pool
per week especially if they're paying a
pre-registration they have to register
every time they come
as well as rating what time slot
they would actually kind of their
preference if it would be a low
preference high preference
and for for all of those five time slots
just so just to try to get a little
little gauge on what the public uh uh is
is thinking on that
uh if i can jump in real quick yeah um
just to remind the board going into last
year
is uh you know nothing has changed
basically nothing has changed uh from
where we were going into last year in
terms of the orders that were in place
um what has changed is going into last
year just a reminder for the board
uh franklin county public health made
the recommendation it was in early may
um now now although the state had given
guidelines for the you know if you're
going to open here's how you you would
have to open
frank county public health came in and
said we recommend at this point that you
do not open
and that was sort of the difference
maker for the decision that was made
last year
we don't anticipate getting that sort of
guidance from franklin county
this year although you know anything can
change as we've learned over the last
year and a half
um but the point of being we have done a
lot of this research we have done a lot
of this research going into last year
understanding what the public how they
would respond to different things now
they put together surveys
last year we're using a lot of it's a
lot of the same structure that we were
looking at going into last year
um but we don't expect there to be you
know again these
these recommendations to not open um we
landed on
five dollar admission price um for a lot
of reasons but one of the things in the
survey that we did last year we asked
about that
that was one of the price points we were
looking at and the response was
overwhelmingly strong for a five dollar
admission fee for an hour and a half
swim
it was like uh 90 right roughly 90
that they would participate at that at
that level
and 10 said no um
[Music]
so that a lot of this a lot of the
numbers i think hopefully you can see
the screen that i'm sharing
um are similar to what we had last year
there's some updates because i think our
max patrons was a little bit lower last
year than it is this year
um and frankly it it's possible i could
see
that max patrons going up uh i know the
cdc is supposed to have some guidelines
for those that have been vaccinated
that's supposed to come out thursday
i think um and not that they will
specifically talk to pools but as people
and more people get vaccinated
you know i would think we're more likely
to see that number of max patrons go up
than go the other direction
um but it is as natalie said it's a
register on the front end you've got to
register
for your hour and a half max number of
patrons will work people through
do a cleaning and then kind of rinse and
repeat um throughout the summer
so sorry natalie just wanted no no
that's not a
that's good um so the other thing that
we're obviously looking at is
is being able to offer swim lessons and
swim team
um i've actually set it on a meeting
with the swim team board uh just to kind
of update them
on the fact that we are you know
planning on opening
uh and and being able to support them in
any way we can where we feel that it's
it's safe for the you know all the
participants
um you know a big thing that came up is
do they want to just do inner squad
meets uh and not have competition meets
um you know there were a lot of pools
last year actually the ymcas
they all held competitions with their
with their swim teams i think
kind of uh in the fall over the winter
with their indoor pools and
they had the competitions they just
didn't allow spectators so there's a
handful of things that we can look at
you know not allowing spectators um only
allowing volunteers being in the in the
facility having one parent per
per child restructuring how they do
their meet
as it relates to once you know grouping
all the younger ones together once
they're done
you leave um and clearing the pool out
so there's a lot of things that we talk
through
ultimately we're going to ask them to
put together
their proposal of how they would like to
operate this year and then
um you know obviously work with mike on
on how that kind of fits into
our safety policies and procedures um
and
you know and i told them that would be
probably be something as it relates to
because
this this swim team's a little bit
different than all of the other things
that we're running
most of our stuff is in-house actually
almost basically all of it's in-house we
don't have outside competition coming in
um so and that was a concern of theirs
as well is do we want to have
you know outside communities come uh
come into the pool for for these larger
events so
um so that is on their mind and they are
gonna work work through that so we're
um you know as they put that procedure
that plan together you know that'll be
something that we probably bring to you
guys just for your feedback and
and approval make sure that it sounds
like it's something that uh that works
so they
they are aware of that as they start to
to plan that out
um swim lessons uh is gonna be run by
swim safe
um i'm actually gonna be meeting with
jacob tomorrow to you know mike and i
talked about some things the other day
and
i'm just we're gonna try to run some
things by him and just get his take on
how
how we think it can work um because
again we're still gonna try to get
jeffree summer camp you know we know we
think swim lessons are very important
and crucial part of uh
of life um and being able to have that
uh that skill so
if it's something that we can bring back
we definitely want to we're just it just
might look a little bit different it
might not be
as many weeks or it might be shorter
shorter week sessions and we're doing
more of those like say
three three week sessions throughout the
uh throughout the year instead of one
just six week session all the way
through so
there's you know unfortunately there's
kind of a lot to
you know as crazy as the pool season can
be can be on a normal year just trying
to
restructure this is uh is it is a little
challenging but uh
but you know we've got some good
resources and and good uh
uh good stuff in place and we'll we'll
work through that that piece but we are
planning on offering
that um summer brochure
uh is coming out sorry
did you have a question did you have
sorry but
this is this is um and i don't even know
if you've thought about this yet but
are you still going to try and have
adult swim laps for all those regulars
me being one of them of course but there
are lots of other ones too
um is that going to be possible in this
kind of a
coveted environment where you've got the
um
where you have to register pre-register
i bet you've thought about it i just
don't know if you've
if you've drawn any conclusions
um yeah it's a good it's a good question
yeah no we we will have something
in place for that whether it's and we
definitely i mean we in this
in the contract of swim safe we we added
the the saturday morning swim
um you know they're still gonna do all
in the contract we're asking them to do
everything that we've done before
previously as it relates to adult lap
swim um
to me i mean that's that's super easy we
can set a max on that if it's before the
pool opens after the pool opens i mean
we can set a max on how many people can
come
at one time for specifically for for lap
swim um
you know and one of the things i talked
as we were going through these time
slots
you know we could make the last
because right now we're like going about
a half hour more than what we
are asking or putting our contract for
swim safe
so if we make the last session only an
hour maybe that is just an adult swim
um and using and using that uh the pool
from like that seven to eight i know
that's usually
one of the popular times is the evening
i'm wondering i'm wondering natalie
maybe you should
ask that in your survey when those folks
that regularly
do lap swimming what would be the best
time of day for them
sometimes probably imagine the evening
for most people but um
that might give you some idea more data
to work on
yeah absolutely i can definitely add
that in there thank you
yeah no problem um but uh
as it relates to uh the summer brochure
and kind of advertising
what our plans will be we're you know
we're planning on having some sort of a
blurber write-up in the
in the summer brochure which comes out
like april 12th to the public
um everything is going to be online with
our new software my rec
um if we were going to do memberships
that was going to be online um
but uh as i said we kind of moved away
from the memberships obviously we'd love
to hear your feedback about
you know a membership structure versus
versus a daily registration but
you know that's kind of our
recommendation at this point is is doing
those
those time slot uh register kind of you
know daily
um with that that's kind of
the the bulk of it uh in a nutshell if
you will uh does anyone have any
questions
emily will there go ahead jess i've
already asked my questions go ahead
um will there be is there a max number
of slots that a family can book
like if someone if a really adventurous
family want to be at the pool
all day but still endure those half hour
breaks is there a way to
i don't know what what your thoughts are
on that yeah that's a good question so
if any of you
did or heard about obviously the ice
rink um we we used the
our software actually because of kovid
back in
march they set up a time slot sign up
uh activity within the system so that
that was great we we got to test that
with the ice rink
and you can set a maximum of how many
times per day
you can you can join a time slot so
we're going to limit that to once a day
so yeah into that point you know our
initial reaction is we're going to limit
to once a day because we have a limited
resource here we want to make sure that
many families get through
if we find out that the demand is not as
high we can look at adjusting that but
that's
that's the plan now based on
conversations in the front yards on
north remington road i don't think
you'll have a problem
the pool was a hot topic of conversation
this weekend
yeah yes i'm i mean i i kind of agree
i really think that even if it might not
look and feel like it
normally should i think the fact that we
weren't even open at all last year
is really going to bump up people coming
to the pool this year
yeah one of the things as i mentioned on
the swim lessons we're trying to find a
way to maximize the number of these time
slots
so that we can get as many people to
have access to the pool as possible
and one of the best ways for us to do
this as we think about swim less right
now swim lessons is generally six weeks
on the first basic of the set first
seven weeks
in the pools first eight weeks with
what's on the front end and
the issue with that is we pack in five
five sessions from eight basically eight
to noon
um and uh which means we can't really
start any earlier so we're looking at
spreading that swim lessons out over the
full
10 weeks of the summer uh which allows
us to maybe get done with swim lessons a
little earlier still be able to provide
as much swim lessons opportunity to our
residents
but then hopefully have one extra time
slot
on the front end that we wouldn't
otherwise be able to do so that's sort
of the juggling act we're working
through right now
hey um needless to say i'm thrilled to
hear that
we we think we're in a spot where we can
open the pool but
i i am looking at the financial side of
this
so and maybe you said it earlier but
um was picking up kid from the cross but
um
the anticipated loss i mean
is that something that goes back through
city council
and would um essentially endorse
proceeding with that
most likely scenario or or how how do
the financials of this play into
what we'll say the next steps yeah
that's it's
uh it's a great it's a great question
matt um
so from from a budgetary standpoint i'm
trying to pull up
um our 2021 budget really quickly so
um
one second
so the the pool has its own
uh fund okay like similar to the rec
fund it has its own
fund within the pool and i would say
it's
sort of it's not necessarily designed
for cobit specifically but
it gives us some flexibility in that
there is a fund balance that
if you look at if you look at 2020 um
you know there's a fund balance at the
beginning of the year that gives us some
cushion
if we have a year in which we don't
bring in the kind of revenue
uh that we spent right so um
so we we make x we make estimates when
we go through the budget process
in october which is you know october
november which is what we did last year
uh and and these will need to get re
revised and so what what i do with wreck
with fund budgets is i will give
revisions to
our auditors if we feel like revenue
is estimates are going to change um
on the expense side i don't see the
expense side changing that much right
most of our expenses are tied up in a
contract which is 185 000
with swim safe that won't change much
by the structure of this don't expect
our chemical costs and some of that
chemical costs that'd be a bad example
some of the other costs that we're still
responding for electric costs
um gas costs i don't expect those to
change much as a result of this
structure
um so our expense side i don't see that
changing much what will change is
our member our revenue estimates right
if you look at our 2021 budget i think
you guys can see this right now
um we had a budget estimate of uh 320
000 uh for the year
you're not sharing that screen just
enough which one are you seeing
sorry the scenarios okay
this isn't when i sorry about that when
i do this
that's not showing up no
can you just pull it onto that screen
that's right that's what i'm doing oh
that's what you did
oh yeah anyway i i'll talk to you
through so 320
000 was our our estimated revenue for
2021 if we were operating in sort of a
more normal setting
um as you will see here we have revenue
on this in this structure revenue of 207
000
so i will provide an update to council
when we feel like we
were set on moving this direction that
says look uh
you know here's an updated revenue
estimate the impact of this is
instead of us basically being awash on
revenue to expenses
we're going to lose you know we're
estimating losing 83 000
now i've had this conversation with the
mayor uh and said hey
look i want you to know the structure
that we're looking at based on covid
restrictions uh has an you know it and
again this is just an estimate a lot
could change but
has it has an estimate of about an 80 i
think i told him 75 000
uh loss um so he's aware of that
uh he thinks opening up the the pool is
is an important amenity for our
community especially after the year we
just came off of
uh the the pool fund has adequate funds
to cover that loss for a year
you know we can't do that year over year
uh or or otherwise the city will have to
subsidize the pool fund
but we could do it in this year um the
other thing that he he said
uh which is relevant to the conversation
it isn't accounted for within these
finances
is um the next stimulus bill we'll have
uh what we you know what it's currently
referred to as cares act money
uh there may be opportunities for some
offset out of uh
federal funds that will be a part of
that so this would be somewhere that
there could be an offset that might
reduce some of those expenses
or provide another revenue source to
offset those costs
um so that's helpful we don't know what
that will look like for sure that that
stimulus hasn't been passed what the
restrictions are and how that money gets
used hasn't been set
but based on the last couple stimulus
packages
um there's an opportunity for some
offset within that
the other thing i will say is as i look
at this number is that i sort of give
you the most likely scenario
that to me is the most likely scenario
based on the restrictions that we have
right now
um i do think if this is going to go any
direction it's going to go in the
positive
i.e they're going to allow for more
participation
who knows with covid whether some
variant changes that
um some covert variant changes that and
things go the wrong direction but
you know knock on wood we're heading in
the right direction i think any changes
to those maxes is going to be enough
to our positive as it relates to from a
cost having said that
any changes in the maxes that go up is
not going to be
accompanied by a additional cost these
are pretty fixed costs at this point
the other thing i will say within here
where we have some play is we have
capital costs which we have built into
the budget
and maybe we just don't do something
some of those things we could probably
get away with and now we'll be able to
speak maybe more
specifically to that some of that is new
chairs and some other things
maybe we just don't make those uh
purchases this year and that would also
impact that bottom line
we actually had some rather large
capital
improvements last year we had well
in 2019 i guess the the the splash pad
the pebble flex the whole you know snafu
with all that um we did get the splash
pad
i'm sorry that was the baby pool we got
the splash pad re uh redone so that is
ready to go it was ready to go last year
nice and nice and pretty
um and then we got all actually another
big expense was door all of our doors
they were wood doors we now have metal
doors which is so much better for the
heat
and uh when it would expand a little bit
too much so those are some large ones we
did last year
um honestly the next biggest thing that
we were considering were
painting the slides which is an ungodly
amount of money
um just to to paint them and make them
look fresh so
i would assume at this point that would
be something we're we're holding off on
this year but yeah
otherwise chairs chairs were like that's
kind of an ongoing capital improvement
we're trying to do is rotate out
25 chairs with with new ones each year
so
any other questions yeah no that's
that's helpful to walk through the
financial side of it and it sounds like
it's controllable and then furthermore
with the cares act
um it's likely some of those funds would
be there to support this so
this is all really good good news
other questions or thoughts i mean
people you know
natalie alluded to this we did we did
really work through whether a membership
model would work where membership and a
daily model would work we talked about a
lot of different options and just from a
management logistics what we think would
be easiest to consume for the uh
you know the end users we sort of felt
like
uh just a daily admission fee um
simplifies the whole process i will say
you know we will
probably expect that it will be resident
only or guests of residents
um which is generally our policy anyway
we did sell as you you all are aware we
have sold in the past
residence member sponsored memberships
to non-residents
um because we won't be doing memberships
that probably won't be an issue
residents i think our expectation is
residents would be allowed to bring
register a non-resident as a guest with
them uh so if a family member came in
from out of town or whatever they would
have that
opportunity to sign them up assuming
there would be space on a given day when
they registered
yeah and i'm sure we'll hear some some
feedback from our non-residents we have
we have many non-residents that have
been continuous members
not moving to bexley they're just
non-residents that they renew their
membership for probably over the past
five to ten years they've done it ever
since we've we've allowed that so i i'll
i'll expect to probably hear some some
feedback from from some of those uh past
members
natalie was there any thought of
differentiating between the cost for an
adult and a kid
for for coming um
we thought i mean this was the most
simplistic way to do it was
to keep it keep it one fee as it relates
to the administrative side of it
um and then how you register for it um
and we also just
didn't want wanted to feel like we're
gouging families
as it relates to the rate because
obviously if you have a family of five
you're dropping 25 bucks every time you
want to go to the pool
um and it maybe just sticks out to you a
little bit more versus purchasing a
membership
back in april or march you know when
you're in the summer and like oh i've
already paid for it i can just go
whenever
um so we re and that honestly the five
dollar rate is
typically the 55 and up rate um so
that's our lowest rate that we
we offer during a normal season so we
thought that would be the best
the best price to start with to keep it
reasonable for families if they're going
to try to come multiple times
and normally normally an adult rate
refreshment memory natalie is ten
dollars for adults and seven dollars for
kids right correct
and um so we looked at that
roger and one of the things that came up
like currently in the pool if you
like a grandparent for example came with
a
grandchild and the grandparent wasn't
going to get in they're in jeans and a
you know a polo shirt or whatever and we
knew they weren't going to
get in the water we didn't charge for
their entry so that's some of the things
that we've had to work through is
in this scenario uh that grandparent
that wants to come wants to bring their
grandchild
we have to have them pay because they're
taking up a spot 131
max spot whether they're getting it or
not it impacts our
our max and so we wanted to come up with
a way to do it at a very consistent
price point
that allows for those sort of uh
users to be able to have access and not
feel like wow that's really breaking the
bank to be able to go to the pool i'm
not even going to swim
uh and so that's been you know we can
and frankly i'm happy to hear
uh you know feedback if the board and
maybe even council or the mayor has some
feedback on this at some point too it
feels like
you know it should be six or seven uh
dollars um
i think all those things are reasonable
discussions to have i will say like i
said
at the beginning our feedback from the
survey
found that the five dollar price point
was really well received
i mean i'm sure a four dollar would be
even more well received and maybe three
would be better than that but
um uh but that feels like it gets us at
least to a place that in the worst case
scenario a rec fund can handle
from a law student no what you and
natalie said makes a lot of sense to me
so thanks
any other questions at this point we'll
you know things i'm sure will change
over the next month we want to start
having conversations with the community
about what this looks like because i
know as
jess has mentioned i've been asked as
well many times about what's going on
with the pool
as weather turns it becomes a you know
a more interesting topic the other thing
i i will say is we haven't abandoned the
whole concept of
a membership especially if things change
you know sort of internally what we're
thinking is
we're not going to even entertain taking
memberships until may at the earliest
that way we
advise us three months to see how covert
adjusts and see whether we change
anything here
um so there's always the opportunity to
move back to that so the communication
is really going to be
we're going to survey we're going to
start getting information out that we're
a we're planning on opening people
aren't even sure whether the pool's
going to open right
at this point we're playing as if we're
going to open and right now we're
focused on a
you know a you know a pre-registration
first swim time uh sort of format with
no memberships and we'll adjust from
there
um all right
gonna rush through or go through the
director's report quickly
yeah yeah i'll move through that quickly
um backpack
um we have a obviously school is going
all in
um so we are transitioning
from jeffrey care education support to
before and after care
katie and her team again greatly
appreciate
everything that they've done to adjust
again to that schools have been
continuing to be great supporters of
this we were in communication with
harley and jill regularly um and so
that's gonna that's gonna launch on the
23rd when school goes back to all in
in person uh i will say this and i'm not
surprised the numbers are fairly low
uh we had our jeffrey had somewhere
around 75. last i heard it with uh
before and after here we're around 40
um because people have had to you know
before and after care is
is after school six o'clock people have
had to deal with the fact that they
don't really have daycare from four on
because our jeffrey care was done at
four
so people have found other avenues so i
i'm not uh surprised that numbers are
low but we obviously also know that
there's a
decent number of people that really rely
on this so we're glad to be able to
offer it
uh any questions on backpack
we appreciate the work and the uh
pivoting again so thank you so much for
that thank you victoria
um jeffrey summer camp update we are
we're continuing to work through plans
on that
um there isn't a lot of great guidance
uh orders as it relates to summer camps
at this point i
will expect to see more of that coming
out uh over the next couple months
our plan right now is to operate the
summer camp program here on the grounds
we looked at and had conversations with
the schools about
having access to their facilities uh
because of some of the coveted
safety procedures we want to put in
place we feel like we can do that here
at the mansion with the lower level now
being
well it will be complete by the time
better be complete by the time camp is
running
um and so we're going to do it here
we're having
lower max numbers slightly uh play camp
normally we'd have about a 72 max and
we'll have a 59 max
um woods might have normally 120 max
would probably be closer to 80
uh and same with park but i i feel
pretty confident based on what we're
seeing that that'll actually
that max won't be uh much of a limiting
factor for our residents
based on demand i think people are still
you know working on
getting comfortable with this and what
it means and how to how to proceed and
so
we fully expect to have lower numbers
anyway i think our estimates were 80
of our normal capacity which is really
what we're setting our max
essentially so um we're moving forward
with that plans
registration opens up uh for a camp
um and we're going through that process
right now and educating the public on
how that's gonna work
uh any questions on that community ice
rink again i can't thank community
foundation enough
uh and i can't thank the team the staff
here who really
stepped up and made that an awesome
experience for our community
um uh across the board we had our staff
uh they they did a lot of the other
duties as assigned in their job
descriptions when it came to this and
uh there was not a single complaint it
was how can we make this work for the
community so i appreciate all the work
that stepped in
uh we had in two a two weeks period we
had 1500 people come through the ice
rink which was really
phenomenal um what did you say mike
1500 wow um and uh that was with a max
of 24 at a time
so i mean i think based on the amount of
times that we had we averaged right
around 22
ish 2122 participants per time so
uh we were often packed we often had a
wait list
um and the community the response i
haven't
i can't remember a thing as you know
we've had a lot of positive responses to
things but this was universally
just the response was so very positive
and uh we can't take any foundation
enough for all our support
we learned a lot we'll probably do some
things different next year
uh in terms of location because there's
some other issues that came up as we
were setting up and tearing down and
dealing with those things but
uh all in all a wonderful experience uh
and i think thanks to all that that
we're involved in that
um programming update um just wanna you
know we continue to look at programs
that we can offer
in person whether it's indoor or outdoor
what safety measures are in place
currently we have dance going on inside
we have yoga remote stuff going on
preschool continues to go we are we are
expecting to have a full slate of
programming opportunities
uh in our spring brochure um
there will be limitations and
restrictions and safety measures in
place
for example dance right now uh they
limited the number and they are they are
staying six feet apart from all their
dancers all the time and have masks on
uh one parent is allowed to be here at a
time they have to sit in a very specific
spot saying six feet apart from each
other
so we're doing a lot of things to make
sure the safety procedures in place
self-help assessments all those sort of
things um
we're working through those for all of
our program income coming april may
june uh we are continuing to work on
uh finding ways to do like our youth
basketball that we lost this season we
talked about that
uh our flag football program is set to
start this sunday
uh that's outside which is helpful same
sort of safety measures mass
required same sort of safety measures
that we had in the fall last year which
worked out
extremely well um but we're starting to
you know come out of this
sort of uh stay at home at some level um
but we are making sure that we do it
responsibly and safely
and we are not we are we will continue
to air on the side of safety
as we try to find opportunities for the
for the community to get to engage in
these activities
um any questions on that
uh jeffrey mansion expansion project um
they're they're moving ahead the uh
elevator i think is
is really getting close we got to see
the cab the elevator has a lot of the
interior work
woodwork that's going to be in there is
nearly done uh so we're excited to get
the elevator done
uh most of the finishes on the third
floor are pretty much completed
um they have they're working on finishes
on the second floor where the elevator
comes through
that's getting pretty close to being
completed um
their focus right now is the porch and
the carriage court
most everything else is really moving
along
we have received temporary occupancy on
the south
the lower level the south end with some
of the classrooms
so we have some flexibility for
programming uh that we
will be utilizing over the next you know
couple weeks and months
we expect to have
the porsche concrete to be poured next
week
which is going to be really vital for
our access give us more access points
within the building
um and they're going to be focusing on
the carriage like i said the carriage
cord is the next piece but
as they've explained to us once they get
that roof sort of sealed up
there aren't a lot of uh finishes in
there that they have to do
so that should come pretty quickly
should move pretty quickly
we're sort of operating under uh the
idea that we're going to have this by
april sort of mostly completed there may
be some exterior work to still be done
uh we have a event rental in early may
so it's gonna have to be done um and
uh it is it is moving along i think the
weather getting better has been
has been very helpful with that as well
um but any questions on the mansion
all right jeffrey's park plan for lack
of a better way of putting it otherwise
known as jeffrey
park committee um
i just want to update the board uh and i
have had some conversations we've had
some meetings uh with the mayor
uh to kind of talk through um
coming to kind of a consensus on how to
maybe move forward with the development
of
whatever it is whether it's a plan
whether it's a committee uh to continue
to move forward and finding ways
uh to ensure preservation and
enhancement of the park space
um the mayor the way that was left last
is
the mayor and i are gonna meet and put
together
uh sort of a a concept plan for a a
a group to work on this and what that
makeup of that group might look like
is one of the things that will be really
important in terms of having a lot of
a expertise and be
residents that are passionate about park
preservation and enhancement
and um so we're going to talk about what
that sort of structure looks like
and bring something back to the board to
consider um
with an understanding that you know the
hope the expectation would be that
uh any sort of um members that would be
involved in that would come in front of
the board for board approval before any
additional boards that might be involved
in approval
um but that's and and i apologize if i
if i'm missing anything else that you
want to jump in on i just want to make
sure the board had an update
that it's still things that we're
working on behind the scenes you covered
it mike thank you
great um any other questions on that
um roger just the only new business i
have i don't have any old business but
uh new business is just to update the
board on board member
appointments so whenever you're ready go
ahead
okay uh i heard from monica
yesterday i guess it was uh that she um
she's had a promotion at her job which
we're very excited for her for
and it's caused some issues with her
availability for the rec court as a
result
and so she is going to be uh stepping
down from the board
um mayor's aware of that uh so we're
going to work on
on finding us you know a seventh board
member to replace monika
um there is another board member that we
still haven't filled but the mayor i
think is going to be bringing a name
forward at this
next council meeting is my hope um and
so
that will hopefully get filled so we'll
at least be back to six uh which is
obviously helpful for
making sure we have reform that's just a
quick update on that
okay anyone else with any new or old
business
okay um would anyone like to make a
motion to adjourn the meeting
i move to adjourn any second i'll second
all in favor say aye aye aye aye you're
no in opposition thanks everybody this
was uh
really productive and i really
appreciate all your help and
of course mike and natalie um and also
the great presentation by
elena yeah thank you everybody and
really quick just thank you natalie i
didn't think natalie
thanks for all your work on the cool
stuff she's been really working hard
to make this thing work so thank you
yeah no problem yeah thank you everybody
thank you thank you very much good night