I'm here I'm here
so um
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yeah
D'Angelo here here and welcome to us
from city council
um
you know what
oh they're right here I didn't pass them
out I kept him right here
[Music]
um
was appointed and I guess effective
December but
um welcome there I don't know if you
want to briefly just give us a little oh
sure for those of us who may not know do
you mind turning that on there I don't
mind thank you
um so yes my name is Eric Acton and um I
uh she's like
the schools here of course and my
children did
um and uh I'm a teacher out here
actually for many years I've retired
twice I just started back yesterday at
casting Elementary it's an animation
specialist because they needed someone
to finish out the semester so here we go
thank you
and uh I
you know and then like since he's a kid
so
um I just write like being around him
and he's always been talking about
really positive I always has been and
Natalie got to know madly over the last
10 years or 12 years now working because
I showed cross-country uh practice at
the Mansion every day I've done that for
35 years or so
um it's just in my wheelhouse to be
involved with this I love uh the parks I
love the recreational aspect
um
and I I worked with his friends husband
and he hired me many many minutes ago
when he was running back home to mansion
and everything by himself the person
then with an assistant so that was a
long time ago we'd go to the third floor
where you all would house now it was
just a Dusty dirty old place and he
danced with very much sucks
[Music]
so excited to do this it's a great way
to start the video
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so we're really happy to have you aboard
we're really grateful that you agreed to
um except the Mayors invitation and the
serving them to rent foreign
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uh technical sign up today
and we my husband and son and I've lived
in Bexley for about six years and we
live in central
um you know it's a fourth grader
upstairs
I have a sixth grade son who says
teacher Colin and
um
fourth grade doctor
and I've been on the right board
as many years two years
it's been so much fun
she goes to see us
April I am on the school board
um
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and Eric and I have only brother for a
long time back when the days when we
both can play basketball
yeah and played with Eric and all the
teachers somehow of that team and uh
Eric had this great gift that he could
run and run and run and never get tired
and never sweat all right
[Laughter]
so we're really happy to have you on
board
I would also throw out uh you know
obviously excited to work with Eric it's
um for those that may not know uh Eric
and his leadership with the cross
country team and their student athletes
have been an integral part of the
success of the new Triathlon since the
conception
um every year we go to them and ask for
volunteers and it takes
80 80 volunteers to make that event work
and uh the cross country change both the
men's and women's cross country teams
always come up big and provide a great
deal of support for that event so we
appreciate that every year just what
they give and Leadership that you
provide there so thank you
um we good with alcohol policy
recommendations yeah all right
so um we had this discussion some of
this discussion last week as part of the
Mansion rental
um annual report
um and we want to sort of sit on it for
a month I did reach out to one of the
neighbors just to make sure that they
were aware of the community of the
discussion that the board has had
um technically
um uh by the alcohol framework uh
legislation we will have to provide
written notice from the council
um takes up any potential changes to the
alcohol framework but uh in the in an
effort to be as transparent as possible
especially with the residents that we
need were maybe more
um interested in what was going on with
this framework and uh were involved in
the development of this framework and
will be more more interested in any
changes we wanted to make sure they had
you know some even advanced notice from
what they will formally get hopefully in
the next month or so
um did not receive any response on it
um so I you know not surprised that we
don't have anyone here speaking on in
this one we may may or may not have it
if when it comes in front of counseling
um a little bit again of that so we some
of the stuff we discussed in November of
21 and the board at that time actually
made some recommendations of uh
potential changes uh to some of these in
21 we did not move forward with bringing
those to council for various reasons but
I do think
um depending on what the board decides
here today I think it and have been
talked with the mayor he agrees that it
probably will be something that we will
bring uh forward any of these changes as
soon as possible probably the accounts
gonna start the ball rolling a little
more uh so just just a little bit of the
background on that so with that said
um everyone should have in front of them
now if you don't mind pulling up the
alcohol framework uh so this is a marked
up copy of
um the alcohol framework which was
revised in uh 2019 20 March 26 2019
um uh and that was revised as part of
the addition of the um
uh of the Carriage Court space so we
need to count from the new space so
that's why this provides in 2019.
um
what we're going to be talking about is
is more specific to Carriage Court
impact
um obviously we have had two years of
experience now roughly two years of
experience with rentals as as Lauren uh
presented uh last meeting about two
years of experience of rentals in the
Carriage Ford space
um and we've gained a lot of experience
a lot of knowledge a lot of
understanding about how that space Works
uh what sort of adjustments we might
need what the potential impact or what
the the impact has been
um on the neighborhood on the building
on the facility on the programming uh
and it it seems to make sense as we did
in 2008 when we introduced alcohols to
Jeffrey Mansion because prior to that it
wasn't well at all we sort of dipped our
toe in it at that point uh put a lot of
restrictions on it sort of evaluated how
it went and sort of adjusted based on
the information we got and it expanded
or reduced some of the limitations
um I think in a thoughtful way without
allowed us to feel pretty good about it
being a safe situation about it having
limited impact on the neighborhood and
also limited impact on our other
missions within the department
um so with that said uh the the first uh
first bit I'll talk about all this I
should probably do it in the order
um so what we've done is we've taken the
different sections that we talked about
um uh for Roger's suggestion I've put
together resolutions for each one of
them that will allow board members to
vote based on
the specific item as opposed to as a
whole uh so just in case somebody is for
one piece of it and not necessarily for
another piece of it it allows for a
little more flexibility in terms of the
way the boat would happen
um uh the first one is going to be
resolution 0123
um which is uh an exemption to the end
time for alcohol events on holidays now
this isn't something we talked about
last uh meeting because it's not sort of
a small item it is something that you
all passed in November of 2021 so I just
want to bring it back up uh essentially
um uh the background on this is the
alcohol framework limits the hours for
events on Monday through Thursday that
any event would end up let's say at 11
o'clock and on Friday Saturday Sunday
and that's in at 11 30. uh just a
reminder any event during the weekday
has to have uh approval by myself and
the mayor specifically and that's in an
effort to protect programming and make
your programming comes first in the
building and rentals are a uh are
important but are happening in a
specific Silo in our operations
um
uh you know from a
from an event standpoint obviously uh
New Year's Eve would be an event that
people might want to rent a facility and
if we said you have to be out of there
by 11 30 it doesn't make a whole lot of
sense probably
um you can also Imagine a weekday event
um and that might be a holiday uh that
maybe wants to go past 11 o'clock
um given that maybe there's no work or
no school or whatever the next day
um this would provide just a little bit
of flexibility for us to be allowed to
do that I don't think there'll be a lot
of examples but there would be a handful
of examples that might make sense so
um the first one allows for an exemption
for holidays
um and you'll see I think there's
language in here
you know
well not the resolution I'm not the
resolution again uh which one is that
yeah
you want me to pull up the actually
I don't know is that not the right well
would there be any end time for the the
events on the holidays it's a great
question it's not written with any end
time oh there it is Mike
um it's not written with any end time we
could
think of what I we could I guess make an
arbitrary one o'clock one a.m if we
wanted to put something in here
I think intuitively we would probably
not allow it to go on all night but uh
the way it's written it doesn't
necessarily happen so we can add a if we
feel like we need we're going to need to
add a different parts
you know it's a great point because uh
we have the graduation party which does
go
until like three in the morning
no that would there's exemptions in here
like so yeah for graduation
um
um so if there's a reason to say hey
holidays are exempt or holidays
if that makes everyone feel more
comfortable about it foreign
we've had examples of people that have
asked about running it around Fourth of
July around New Year's years yeah where
would it's sort of a non-starter once we
say there's 11 30 10 yeah right so I
like I said I don't think this one is
going to have
a huge impact yeah
um you can make an argument uh Memorial
Weekend Labor Day weekend on a Sunday
that somebody is doing a wedding now
maybe theoretically go longer I'm not
sure generally speaking we would
probably approve that because it's not
sort of
uh significant to the event in order for
it to be successful right the idea that
has to go that would be that to me would
be taking advantage of the rule as
opposed to the rule being in place to
serve a certain situation
um can we just say something like exempt
from the desert and time and to be
negotiated
spaces
or leave it blank and we'll just do that
or if you feel like we want to have more
control over we can put a hard end time
in there that's necessary
um
one of the things I will say generally
speaking that we're trying to do as
we've experienced this framework over
the last couple years is try to make
things a little more
things not the right word but give us a
little more flexibility so that we're
not like well when this issue comes up
we can't do anything about it without
going through this whole process to make
some changes
um so that would be the only sort of
maybe reason to keep a little more big
but so you feel comfortable like saying
qualities or exempt that will give you
flexibility to say no we're not going to
let you go to two or not yes so you guys
would feel that you could do that
without any problem yes
so
unless it was your party and what I mean
Mike is that our Max occupancy is 128 no
that's that's the um that's the former
Max occupancy of the old space
what are we at to be able to how many
people can we the new space 170
absolutely promote
we can with the Interiors well how many
people can you get in there
175 just one search house with upstairs
no well we maxed out at 175 they can
have the upstairs space but it's usually
with the idea that it's moving the party
from the upstairs space to the lower 175
Max yeah now that's what we promote if
somebody's like look I need
we got our list down to 182. you know we
can we can make it work there's nothing
there's no Hardline prohibiting other
than it starts to get crowded and it's
an experience issue for the event so we
don't want to say you can do 200 even if
we might be able to squeeze 200 and have
it be a bad experience for them so
um any more comments or discussion on
the holidays are examples
you want to pull up the resume you want
to do these all at the end uh we can do
it one by one okay what would you guys
think be better do it one by one or sort
of after we're done go back
in terms of approving the individual
each one I think just to sort of get a
sense that I don't know in some sense it
makes sense
okay guys so this is what the resolution
uh would what we would be asking for
vote on in terms of resolution
um amend uh recommend changes to Jeffrey
Mitch alcohol framework which is the
original ordinance to 3712 creating an
exemption to the end times for alcohol
events on holidays sucks that the
whereas is sort of explained uh why what
the thought process is in terms of
creating this exemption and then um
section one sort of delineates exactly
what the what the change would be would
recommend the record recommends that the
Jefferson Chapel framework is amended to
make holidays exempt from rental end
times
um the exact language would be what
would be in front of city council and it
presumably would be what is on this
markup but it effectively allows for an
exemption follows
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thank you
um all in favor or any discussion before
we
um opposed
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so unanswers right here
all right resolution 0223
um is to
um
remove the restriction for alcohol
events that restricts it to resident
only
um we've had discussions on that
obviously that's a very limiting
restriction on the facility and this is
again specific to the courage board and
it's specific to alcohol
non-residents can book The Carriage
Report with non-alcohol currently they
can book the Jeffrey house the original
space for out with alcohol or without
alcohol but as it relates to Carriage
for alcohol against its limited to
resident only
um obviously again very limiting factor
on our ability to book the facility when
it's limited to Mexico residents as
opposed to you know Greater Columbus
area that might have an interest to use
the facility
um
uh the whereas is in the resolution
again talks about some of the the
background
um
rentals uh
Lauren estimated over the two years
we've had roughly
um
not just me we've had just over 50
events in the Carriage Court space uh
We've not had a single reported incident
in those 50 events
um rental capacity at the Carriage Court
has not been met and therefore concerns
about limited access to Carriage Court
for baxi residents have not been issued
said something else those two issues
that we're thinking about one is
um in terms of this this being in place
one is uh about
the impact of these events on the space
you know having residents that have uh
that you know this is a part of their
Community
um making sure that they have access to
this space
um you know by opening it up to
non-residents do we run the risk of
preventing or limiting access to our
residents
um and we have not used all of our
allotted rentals for our resident so if
we are currently it's not a capacity
issue for our community so it doesn't we
don't expect it will affect that
additionally we'll have policies in
place that still give priority to
residents for rentals
um before non-residents
um so that that issue is so two issues
today we haven't had it we haven't had
problems in this space
um since we've been using it for two
years and uh we have we don't have a
capacity issue for our residents so so
based on those uh in an effort to expand
our uh potential bookings and revenue
for the city for the Department it makes
sense to us uh to eliminate that
restriction again it's a similar process
we followed with the original Jeffrey
Mansion space in 2008 with alcohol I
think was limited to residents only uh I
had some experience with that and then
opened it up and this this follows that
same sort of template
foreign
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it's tough to say whether they would
have ultimately booked it
um but when you say you can't uh she
said it about 33 times she had to return
um a non-residents away based on this
limitation I will also say and I think
she mentioned this at uh
uh when doing a report at the last
meeting she also estimated about half of
our
rentals which are done by Mexican
residents are on behalf of non-residents
um now they may be family members that
live outside of Bexley or they actually
have close ties but uh the person may be
getting married or having a graduation
party or whatever else is not
necessarily resident and so
um you know it hasn't you know we've got
experience with hardly have experienced
non-residents running space it's just
it's not an issue so it doesn't make
sense necessary to that limitation in
place
any questions comments
concerns
yeah so yeah that yeah that's it
um so ultimately section one affects the
recreation board recommends that the
definition alcohol framework removes the
next Resident requirement to very
important Carriage Court alcohol event
rentals at Japanese
second second
uh any comments discussion
um uh all in favor to say hi hi
absolutely approved by the members here
today
thank you all right resolution 03 uh 23.
uh this resolution is to remove uh the
limitation on the number of monthly
Carriage Court alcohol event rentals at
Deptford Mansion currently the alcohol
framework limits it to two a month we've
had discussion about a lot of way maybe
ways to address that talking about maybe
making 24 a year and not limited to a
month again uh rentals are somewhat
seasonal especially even with weddings
and so you have a really dense time in
the fall and uh summer uh less so in the
winter
um we've ultimately are making a
recommendation but obviously we're not
happy to discuss or make any changes
we're making the recommendation go
forward to council with eliminating the
numbers restrictions all together
um
and uh
again I will say
um
obviously we can always internally
restrict it if we feel the need to for
whatever reason
um but this gives us flexibility to go
uh different directions with it
um again some of the whereas is that I
talk about in here for this
um again over 50 events over the last
two years again not a single recorded
issue
um for any Carriage Court events we had
during that time period I think one call
of concern about Amplified music
happening outside which was against
policy it was a it was an Enforcement
issue not a policy issue and it was
involving the Jeffrey house not the
character workspace
um but we've generally had a really good
record in terms of impact on the
neighborhood
um and limiting that
um
again we we estimated uh We've turned
away about 33
um bookings
um
for the resident requirement
um but we do believe
you know there's there's significant
potential loss for revenue and bookings
and access uh based on This research and
we don't see the negative impact of
making the change so
that's the sort of the rationale for
recommending that change at this point
any comments or questions from anybody
send that resolution
um all in favor of um this is resolution
03-23 uh yes
um
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all right and last but not least is 0423
modifying the security language from
police officer to security staff and
providing flexibility for Bexley
Recreation at Park staff in determining
which events need security staff present
um again same some of the same language
and aware as the number of events we've
had not had any issues
um it has that we talked about it has
become more and more difficult to secure
Bexley police officers for all events uh
the impact of that is what happens
currently it then gets kicked to the
county and county has
um a standing policy that for any any uh
uh staff that goes out to these types of
things it's a two-person minimum
um so we might have a we might have a
wedding shower uh with family and 25
people and they want to have a champagne
toast and they're going to have to spend
roughly 60 bucks each on two officers
per hour in order to have champagne at
their event and it just doesn't give us
a lot of flexibility in terms of
providing security and give us options
uh it also creates sort of a a pretty
[Music]
um
significant costs for the end users
given some of the limited flexibility
um
so two two parts of this is we'd like to
have flexibility about what constitutes
security right it gives us a different
option to look at private security
forces to be able to fill that role the
other bit of it is to give us our staff
and that would generally fall in Lauren
but to give our staff the ability to
apply some common sense to the type of
event that's going on and as to whether
or not it really would require Security
in any way shape or form obviously we'll
have staff there we have our prefer
Caterers there who are an agent of the
city we have our our maintenance staff
that would be there
um but you know there's there's a lot of
events that have uh frankly have decided
not to move forward because of security
costs based on uh the type of event that
they're having in which it's not an open
bar it's not a ton of alcohol
consumption it's a wine tasting it's a
champagne toast it's some of the the
smaller events family gatherings
um in which it just doesn't make a lot
of sense but we don't have any
flexibility include alcohol we have to
follow alcohol framework in the in and
require that
um so that's the the Genesis for this
um discussion I will say uh for what
it's worth our intent uh operationally
would be for events that we want to have
security would be to start with Bexley
police officer even though we might have
the ability to go with a private
security Force first our intent would be
to move forward with Betsy police
officers but this does give us the
flexibility if we can't find a backseat
police officer they can't get one
recovery that we could you know contract
with a security team and and get
security that way so it's a flexibility
issue for us I I think obviously safety
is a priority for us regardless of what
the framework says or doesn't say so we
will still always want to err on the
side and making sure we're providing a
safe environment but if there's some
common sense who want to be on a clients
in a situation
so for this one I think it's not going
to be doing the resolution right it
probably used to be back with this
documents yeah the entity renting space
needs to pay for these officers that was
cut out in the second part or you
changed that too we want to have
flexibility in that because we might
roll it into the cost and we then we
take care of it especially if we go
through a private security course
um we think that that might prevent some
other issues that have happened where
they're they're supposed to remember to
bring a check to the event and pay the
officer that's there and it just causes
some other sort of
operational issue so for that reason I I
would like to keep it out so that we
decide we want to take it on and just
roll it into our house and yeah
I have a similar question so so that's
that's the Avenue you're going to pursue
so so the rent rent
[Music]
a preferred list of security codes no
you guys will you guys are already in
contact
[Music]
and now we might pass that cost along to
the end users it might even be rolled
into a rental fee or it might actually
be a separate fee that we add on to it
but they're going to pay us and then we
will pay a contractor or the police
department we've gotta we've got to work
through some Logistics on that there's
some auditing issues with you know
paying the officers through the city and
how that works but
um yeah
um
during the event the vaccine release not
anyone on security would have to be
called or an agreement
uh We've I'm aware of one incident where
we had a backseat police officer
um this was before the Carriage Court it
was in the Jeffrey house where I don't
remember the exact specifics uh but
where the officer on duty had to address
concerns about over I was over here
um but they never had a call like
you know the regular police department
to come and help
but that you know for whatever it's
worth you know we'll work through a
process with a private security Force
about steps that we would want them to
take and that's that's the other bit of
it which is you know making just as easy
call our police department and have
somebody in three minutes of something
we were actually getting sideways
um so you know we obviously a great
response time from our police officers
so there's a lot of
um there's a lot of layers of security
that we have in place okay
any other comments or discussions I'd
like to ask about
um how you you spoke earlier about the
opportunity for effects of police
officers
to to
participate would that be
is that kind of did you weave that into
that so that every single time we start
with our police force
So currently the way the policy is we do
start with our police force this would
give us this arguably would give us
flexibility to go with the private firm
or our effective police force in
whatever order we decided our intent
would be to start with our backs of
police force that would be our intend
would be to go to them first
um uh at this point in time that would
be our intent and then if they couldn't
get it covered then we would move on to
a security form for a security Force I
can imagine situations in which because
we were talking also about having
flexibility about whether we need
security at all where we're like yeah it
may be good to have some security here
but uh the private Force presumably
would be a lot less expensive and it
might make sense for I'm going to give a
bad example but you know a
High School graduation party where the
parents want to be able to have alcohol
and they might want to have some beers
and we're like you know what we just
given that we have minors here and it's
really for a minor but we want to have
some security here but we don't want to
pass along that I think our I think it's
60 62 62 now per individual officer for
the city uh for a private police force
or private security it'll be probably
around 30 an hour
um so is it I mean okay so I'm asking
that because I don't know if the cost
really matters that much if it's going
to be rolled into the price anyway
having those connections you you have a
relationship I'm sure a lot of the
officers
um and I think about emergencies too
even if someone
Cardiac Arrest or if someone Falls or
those sorts of things
um they there's things might move
quicker yeah I'm not sure and I wonder
if the cost difference is that much uh
it's something like you've had a lot of
success uh with the police force
um and I just wonder that isn't written
in that that's always the starting point
like you run it by them but
yeah with only if and when you're saying
that it's okay so it's gonna be a night
time it's gonna be 175 people the
alcohol I'm not sure if you want
something hypnosis development is that
yeah I guess that's what you said yeah
and I think what you're asking is
whether you want it
codified and written in that we start
with the Bexley police officer is
probably what you're asking and that's
fine I mean I think that would be our
intent it's not written in a way that
requires us to do that but that would be
our intent because I agree with you I
think having officers that know our
community know the building uh know the
people there oftentimes not necessarily
always uh is better service from a
security standpoint and it's you know it
helps ensure a better outcome in the
event that there's an issue which is why
we would
which is why that's the direction we
would generally go I would expect us to
go
um if we feel like it needs to be
written that way I I'm I'm fine with
that as long as we have the flexibility
to do still decide whether we even need
an officer or security at all sure and
if we do that we can go with them and
then if we don't have if they can't get
it covered then you know they
communicate we can go to a private Force
as opposed to going to the county where
uh they don't have any more
institutional knowledge of our facility
or of our residents and don't have that
personal connection any more than a
private security solution I'm at this
words yeah like that safety bit again
where where
there are a lot of folks that could walk
in with the parties
okay that don't belong there should be
there
um or there's a disagreement about music
how about it is or you know or someone
you know that's a few drinks he goes
down to the playground I don't know like
how China you're thinking of all of them
right yeah I'm just thinking like
experience to cut that off and I know
that a lot of the episodes are
stakeholders um too right as you're
seeing sharing arms
and I don't know how necessary but I I
think about that and just their presence
probably will teach her right in the
Curiosities it may be
yeah I mean like I said because that was
our intent would be to go to Bexley
police first I'm fine if we write it
that way you know have it written that
that that's our first effort when we
decide if we need security to go to
police officers and only move this
private security if they can't get it
covered
I'm I'm fine if we feel like that is
important
um again because that was that was our
intent operation that's not really
actually you know you do that it's not
easy part now is it because it's
actually diverse it is actually uh
especially the option must be hard by
going through the Dixie Police
Department is that one of the sections
that struck out uh and then they are the
ones that actually coordinate with the
county okay
uh so you want to make the change that
Eric's suggested or put that change back
into the resolution
uh
yeah
yeah yes we can um
what does that do to Department
securities
to me it would allow us
uh
you could leave the language that says
we have to have security staff we could
add a line that says uh our first
um
attempt to secure security staff will be
through the Bexley Police Department
yes
[Music]
that you can have a section two and
between one and two and then say um
sexy police officers will be the first
foreign
[Music]
in an effort to get officers
reach out to Mexico police department
first they had to get officers
to
[Music]
um
give first
uh is reserve the right to first uh
um ask or request a police actually
Police Department
[Music]
um there's the police officer
no that wouldn't work though I was
trying to combine the two so you can get
it on that one next sentence
when she struck out was a special Duty
Officers must be hired by going through
the Bexley Police Department
you know you could you could say special
to the officers uh
must first be offered or must first
being hired by our first
Texas Police Department first yeah
I think if I think if you
um
you are adding that as the first right
of refusal I think you do need to have
section one section two section three
yep so it's just
clear I think your original language
that you said does the job yeah whatever
yeah
security coverage will be offered to
effective police officers
security coverage
we'll be given to effectively
sure start out with that you say that
again priority for security coverage
be giveness
police officers Department
officers
[Music]
that's it
okay
um
[Music]
go ahead so I I some uh resolution 0423
as amended second
discussion
[Music]
on bbci uh the
oppositions
process we will work on getting uh
public notice out and getting it on to
City council's agenda
I I we have to give 30 days public we
have to get 30 days written notice prior
to its first read I believe is the way
it's written here no later than seven
days
and that I had a question on that Mike
okay I wanted to ask the record
so at Jeffrey Mansion like when we're in
certain parts of Bexley 500 feet is
extends across a lot more homes but at
Jeffrey Mansion it's gonna be the center
of the creek
um trying to understand are we reaching
the right local we'll do that might
actually my plan is to do 500 from the
property Edge yeah
so all the way around the property Edge
[Music]
how many residents does
I don't I don't know okay
um I know I've just been here
Am I Wrong the zoning's 300 or it's 300
feet it is yeah however there's been
circumstances where
that's been extended based on
um how that is felt like it's affecting
community members so I just wanted to
that's something that kind of came up to
me making sure I just I feel like we
always do better if it gets out there
and people are notified so then they're
aware and whether they like it or not
it's not a surprise well I think we I
think it would be completely appropriate
to have it be notified in through you
know the blast into other ways but
that's different than a specific written
notification to individual households
that's what this is covering
um and I think
I could be wrong but I think 500 was a
number that was picked and felt pretty
good about what it covered relative to
the adjacent properties to the uh to
Jeffrey Park not just the building right
we wouldn't use the building as 500 feet
um
we could go further I just I don't know
then what is the number is it 600 is it
700 is it a thousand you know is it a
thousand and obviously there's
costs associated with that uh there's
time associated with that in it in many
cases it may be reaching a group that
doesn't feel like they are specifically
impacted they might have an opinion on
it but are specifically impacted by
right the policy change so I just asked
that as a question yeah is that just for
people to consider because as a council
member I'll be hearing about it yeah I
guess what I would have a recommendation
what I maybe encourage would encourage
you to do is if you felt like that's not
enough maybe it doesn't impact this this
effort but maybe you you make a you make
a you know a motion to amend this
to go to 607 or whatever you think maybe
if you feel like 500 is not reaching
the net that we need to reach so back
then we can adjust this but and this
comes out from the city like everything
else correct the letter I'll come from
City Hall
um it might it might be out with
Recreation letterhead as opposed to City
letterhead but yeah you know but I might
ask Kathy Rose if she feels like yeah
yeah she would have she does more of
this in any way
I'll take a recommendation from her if
everybody feels comfortable with that
yeah
[Music]
was one adjacent neighbor who's been
more involved in this process than
anyone else
yes
uh the other property is in the process
of selling or has sold you know so we
don't have another neighbor at the
property just north of the driveway yep
although I think you have an idea
[Music]
all right
um I want to update the the board uh we
had our second ever Bargains trip and
volunteer of the year uh uh recipient uh
that was presented at the last council
meeting
um we started this last year in order of
Barbara James trippin who the awards
named after and Patrick Baum who is a
lifelong resident actually
um was selected by our staff as the
recipient for 2022.
um Patrick is somebody who is Volunteers
in basically every youth sport that we
do coaching his kids
um he has three boys
um uh Jasper Grady and Satchel and of
varying ages and he coaches them in
basketball flag football baseball uh
he'd also coach them in soccer through
sisa he just does a tremendous job of
teaching the game
he teaches the game he makes it a fun
environment he focuses on you know on
sportsmanship and positivity uh and the
experience and so we were excited to be
able to honor his time and effort and
energy that he's put in with our
department with our community so
congratulations to Patrick
um uh the ice rink opened for a day and
a half over another break it was too bad
that it was all right over Christmas it
was just hard to figure out any sort of
Staffing on Christmas Day or Christmas
Eve or the federal holiday the day after
but uh kudos to a couple things kudos to
our maintenance staff for doing it up
and running once we saw this cold snap
that was going to last and it was going
to be negative temperatures we're like
this is going to freeze in two days uh
they worked really really hard to get
the ice rink up we never had it open
during the holiday break which was
really cool uh who knows if we have a
will again but it was it was really fun
in that environment
um and kudos to our parks that are made
our rec staff who frankly worked around
their schedules during the holidays to
be able to help make sure this was
staffed on um what was supposed to be a
department day off the day Tuesday after
uh Christmas because that was nothing or
too far in the weeds um but
um in lieu Oklahoma state the city now
celebrates sexy day which happens in
August but we do not take that day off
as a department because it's the week of
the youth Triathlon and we can't afford
to lose a day generation
and so we always moved into the whole to
the holidays and we we said we'll just
uh as the department be closed on
Tuesday after Christmas or backs a day
and then we saw this weather and we're
like well uh
uh we if we're going to have any chance
of having this open we need to be open
on that day we're supposed to be closed
so we move that day to Thursday because
it's going to rain on Thursday and staff
came in and and did what they needed to
do to make sure that our community had
access to that so uh kudos to our our
rec staff as well for for working their
their schedules around so that our
community had the access we had over two
days we had uh on that Tuesday we had
basically a full schedule from 9 30 to
7. on that Wednesday when it was
starting to heat up we only did it in
the morning by the afternoon ice wasn't
in great condition but we had 291
participants come through in a you know
a day and a half
um and most time slots we max out at 40.
most time slots were 30 to 40. yeah um
and so uh it was uh it was really you
know a cool thing to see it's still up
it's now a small pool
um a shallow tool I should say it's a
pretty big pool it's a shallow pool uh
and we're keeping an eye on the 14-day
forecast that's something nothing looks
great right now but you know uh
historically in February had it opened
in late January and February so
it'll be back
like yes we're prepared phrases yeah
we're opening back up weather related
we'll probably have to get in there I'm
gonna tell you more than you want to
know about ice management we'll probably
have to get in there with some waiters
uh before it freezes again to get the
leaves out because when the leaves
freeze in there they heat up really
quick and it melts it
um so we have to try to get as much of
the least beliefs out of there it ruins
the ice surface which is interesting
we've learned a lot yes it packs in on
hockey and just join just join the ice
yeah we had we've had we had one
potential break uh oh it was a big crack
across
it's not as agile on the on the states
that they might be on the soccer field
oh they broke a blade no no uh so what
we do when we first open up is we try to
have a city staff like that's the first
thing is
[Music]
the first one but uh knocking wood
that's over twice now the three years
that we've had which is do you know
anything about ice skating or roller
skating we take our kids to roller
skating camp we've stopped doing that
because it's almost every year
one broken arm roller skating almost
half a year it can happen anywhere Yeah
in our basement
non-ice related just a hockey stick
there you go
um all right park rules um we are going
through the process just update the
board we're in the process of Roger's
been involved in this and I appreciate
it around yourself uh and we've we've
had some major meetings with the mayor
um on Park Rules from chapter 1062
qualified ordinances which talk about
like hours of you know that parts are
open and you know uh regulations on no
smoking in the park and different things
associated with park rules that are are
governed at the council level
um the last time they were really done I
actually frankly I think they were like
1062 was done in 1971. so there are a
lot of outdated uh rules in there some
of which that are arguably
not in line with the Constitution
uh you know frankly Firearms is one of
the things that's you know prohibited
which is of recently has been told is
not allowed to be proven so there's a
lot of cleanup that needs to happen
within that we are working with uh City
attorney to do some cleanup there as
well
um
so that's a process I'll bring in front
of the board maybe the next meeting what
is what is the draft that will
presumably go in front of
um city council for an amendment to
1062. we have also had discussion which
I don't have necessarily on here but uh
I know we continue to talk with the
mayor about
260.
that's the chapter that establishes the
recreation board and updating some of
the language in there there's some
there's some things in there that are
required that isn't necessarily the way
we actually
it's not in line with how we've operated
for ever since I've been here so some of
that is a little bit outdated that uh
there may be some sort of Justice to
that as well so I'll I'll try to keep
the board in the link on that
um
thank you if when any legislation comes
in front of wow Council any questions on
that
all right
um Park sign in
so this is in the Google Docs feel free
to look at it at your leisure you guys
all have access to this but I wanted to
update the board on efforts we uh
working with the administration on
improving Park signage and this is
focused specifically Jeffrey Park and
Schneider Park in creating a unifying
part signage plan uh for our those two
major Parks uh there may be some trickle
in the Commonwealth but that's not been
the focus there's not a lot of Simon
that is at Commonwealth
um but what this will do is this will
set a palette for what uh the designs
for our signage look like so it could
very easily migrate into other parts
whether that's Commonwealth or Havenwood
down the line
um this is not a by any means a
finalized sort of plan but it identifies
potential locations uh now that you
scroll down
um those are different locations of
different types of signage you will
cross-reference the type of sign versus
as you scroll down the different sort of
uh designs
um these are types of signs that would
be entry point signs like at the Clifton
entrance potentially at the uh pool
entrance out on Clifton uh at the
entrance at um
Charles at Schneider Park in an aster
Center Park that identified the park May
identify the entrance at Jeffrey Park
people go there for lots of different
reasons not necessarily just just go to
Jeffrey Mansion it might be to go to the
pickleball courts it might be to go to a
family reunion a shelter uh and so those
those access points will have different
sort of Entry names
um so that when somebody calls how do I
get here we say use this entry point uh
which will help with waste funding uh if
you don't mind scrolling down
um this is the general sort of design
um
uh which is these posts with Simon
changing off of it for signs that may uh
live inside the park some of that will
have Maps and give you the trail maps
and different points of interest within
the park with shelters the restrooms the
golf course pools some of it is
identifying signs
um
so this is uh
you know nothing is you know nothing has
been finalized I will say the aesthetic
of the sign is something that we're
looking to get a mock-up done of
um uh and you know purchase one would be
built and see how we feel about uh you
know those as you can imagine there's a
lot of different little minor Minor
Details that go into these signs whether
this lettering is raised whether it's
etched whether it's a laminate you know
so there's a lot of different things
that you're not going to be able to
necessarily pick up on this
um if the board has an interest I'd be
happy to invite uh Dave uh Ben Goodman
is the designer who's working on helping
us through this project
um you know if there's a feeling that
you know the board members want to talk
specifics about the aesthetic of design
and we more than happy to have them come
I want you guys have access for this you
can start to sort of see about potential
locations I don't expect as you look at
the map there's a lot of different
reasons a lot of different sides a lot
of different places they're not in
expensive I don't expect that we would
sort of maybe install all those right
away at one time we would probably
prioritize signs that we think are most
important and sort of work work for it
from there uh and we we part of the
discussion has really been about how we
want to incorporate the new dogs at
different parts
[Music]
are in the in the rules writing after
the rules of the park process yeah
um the language yeah she's she's talked
about this for a long time did you know
about trying to have uniform rule
signage and including no dogs
we promised highlighted yeah I think
what the no dogs is going to be is a can
you go into one of the signs of the
polls if you would would I pass it
mostly new or the most like this yeah
um there are a lot of them are new
there's the hodgepodge of signage
there's there's a hodge project
yeah some are temporary some are old
permanent some are like an example of
one that was you know we have a signage
that identifies the Kauffman tennis
courts which is to the faces high scores
to the left uh we also have a sign that
identifies the
um Solomon pickleball courts
um we have signage on one of the
shelters that identifies as a Memorial
Shelter there's some different signs for
the shelves away but if you look at this
and you look at the one that says
Identify Trail on the right side you see
a little outline of a placard up at the
top a little circle on the right side
that would potentially be where a
picture of a dog with a circle and you
know it says so it sticks out separate
from just the overall rules yeah um
because we know that that's uh to
communicate to our visitors
um
so you know there's still a lot of work
to do on this
um but we have spent a decent amount of
time in terms of meeting and trying to
figure out where signs are it's hard
there's a lot of information you want to
communicate you also don't want to
overdo signage in a park from an
aesthetic uh so finding that balance is
not always easy I I do think there's the
potential although I know the mayor
wouldn't probably would not like to hear
this but some of this is somewhat
seasonal like we have issues with owls
when they're in mating season for
example
um yeah which isn't probably something
we can capture on a permanent sign it
might still have to be somewhat you know
temporary
yes
[Music]
we have time so that's allowed to happen
I just wonder what that style would look
could be a logo side to me I mean she's
just got some good ideas briefly she
also has ideas
yes we've had conversations about that
okay so you've heard yeah we've had we
actually had a good conversation a
couple weeks ago about the foreign
flying right down the creek being chased
by a huge Hawk oh wow who was trying to
chase this bald eagle up uh yeah and so
that bald eagle we've had a couple
sightings of while we were down there
was really pretty cool
um anyway
um we also have Roosevelt bald eagles
yeah foreign
[Laughter]
them but the general public it's not
excuse me yeah
so I want to update on that obviously
you know I'll take up too much time feel
free to go through this if questions
come up with thoughts or ideas uh you
know reach out to me either individually
or the next record meetings
so what happens if you do decide
seasonal science for instance the owl
issue is they they attack yeah and that
when they act when they have their their
Outlets we have their babies and a
couple people you know have been
attacked and you know and I I've almost
been attacked Catherine was almost
attacked plus so spark was suggested
maybe doing seasonal sense because you
know you don't have to be aware of that
all the time so would this kind of
um
[Music]
protection science and the staff that
their discretion could put up
nothing would necessarily prohibit that
I I know
I know from an aesthetic standpoint
there's a lot of concern about having
all these sort of
um temporary signs that get thrown out
but there's obviously on the flip side
there's some communication that needs to
go out from a safety perspective or from
a protection of the park perspective uh
I will say some of these signs if you
scroll down are designed to have inserts
that could allow us to communicate
different seasonal information
um
[Music]
now I I say that
but there there are going to be a lot of
those and they're probably not all going
to be in the right spot for like for
example the issue where we had with owls
that were in a specific area that were
swooping down during mating season
that sign maybe it lives at the shelter
house and that maybe isn't necessary
where that information is most important
to provide
um where we might want to have it by the
area that we're having an issue with
yeah
um yeah the trail close to it so so
there's the potential to have seasonal
information within this it might not
serve all of our purpose in terms of the
importance of that communication in
certain situations I do think again not
to speak to the mayor I do think he
wants us to get away from the temporary
dog signs it's one thing when you have a
seasonal situation like the owls or
foraging is somewhat seasonal and you
want to address something like that in a
seasonal it's another thing to
temporarily address what is a permanent
rule about no dogs and that should be
done in a more permanent solution so but
yeah I hear your point
all right any other questions on that
all right
um
the winter spring activity brochure went
out hopefully everyone got one but
yeah
uh so if anyone didn't get one please
take one uh big thank you to our
recreational staff for all of their work
on developing the programming uh Natalie
for those that don't know Natalie is uh
the one that actually makes all this
work she creates it she organizes it she
organizes the staff and how that they do
their write-ups and then she puts it
into this brochure and she makes it look
really nice as well so thank you Natalie
for all of your amazing work on this for
sure
um it went out yeah it's amazing and it
is did you do the music video for
skating last year too
our registration open today at noon as
some of you had mentioned
um we did uh
as of three o'clock today we had done uh
1200 I'm sorry
1441 registrations ninety seven thousand
dollars Revenue in three hours
um last Winter Springs of 2022 uh on the
same day that registration opened for
that full day we had done 1200
1215 registrations and 81 000 so we've
had a pretty good uptick from uh from
that I think there's you know we're
still going to continue to see sort of
Us coming out of covid and people
getting more engaged in programming that
we've seen over the last two years and
so I'm sort of not despised from that
perspective that we've been using an
uptick but
um check it out spread the word
um non-uh resident registration opens uh
Friday Friday noon Friday at noon so
um we'll give you an idea as you talk
with people as is always the case we
have a lot of wait lists and a lot of
different programs we are now going
through the process our our programmers
are now going through the process of
looking at those that have high wait
lists and finding out what our options
are for getting people in whether it's
expanding a program uh to allow more
people in in terms of the number the max
number we hesitate to do that because we
want to make sure we protect the quality
of the program
um so we don't want to take a program
that really works well at 20 and put 40
in it because it just gets more people
and if it ultimately impacts the quality
but we we do look at uh you know whether
there's two or three more people we can
fit in there if there's only a couple
more waitlist we also look at programs
that there's just a huge demand can we
add more classes more sessions and we
have to work with our instructors in
most cases it's instructor based as to
whether they can
um they're available for what an X Y or
Z date or they can add another time uh
but we will go through that process with
the goal of getting as many people in as
we possibly can service
um and that's the process we're going
through now and that'll be what we're
doing the next couple weeks so as you
hear from people I know it's frustrating
it's frustrating get on there and get
wait listed
um especially when you get on there at
1201 and it's already in the wait list
uh we're blessed to have a lot of
interest and a lot of demand and a lot
of great instructors and a lot of great
programming uh we're not blessed with
unlimited resources and spaces and you
know whether it's gyms you know our
nerve program I think how to max 20 we
have a Nerf a Nerf game program that we
do on Saturday mornings and we had at
least 20 on the wait list but we only
have so many gems that we have access to
and so much time and then so we'll do
what we can but there's some more
limiting factors you have to work with
the question on that what are the
programs that we just had today that
were heavy weight listed
so typically our coach Chris programs
are heavy weightless our dance programs
can get into a heavy weightless although
I don't remember if you know what we had
well we do pre-registration for from
Fall so they were limited spots already
but I have I haven't looked at those
numbers I'm assuming that they're going
to be waitlisted a little bit
um Nerf's Nerf was
um I think some of our
I think some of our flat flag football
actually has filled up I think in
rookies which is kind of on flexible
it's kind of unheard of for a youth
sport a League sport to get filled this
quickly I think usually it's not like in
the first day it's usually over a few
weeks Rookie's first second grade yeah
yep I think um veterans was was up there
too but yeah it's mainly the oh tennis
tennis is probably yes yes and right now
we're in the indoor season so we have
very limited access it's like one gym
one court at a time so we can we can't
do a lot we can't make a lot of
adjustments to that as we can with the
outdoor tunnels I think chess filled up
but with 30 Max and they still have on
the waitlist so which is great um
spot up
um so yeah in terms of Our Youth Sports
flag football has the most sort of
limiting factors on it because we have
uh we can only do it on Sundays in terms
of having access to the field and we
only have a limited number of hours we
can be there and so we can only handle
so many teams do we have do we on that
we take residence first and then Friday
will be open to non-residents with flag
okay because we've that program started
bringing in a lot of non-residents more
than the past years yeah yeah which is
great yeah residents have our presence
on that have first access
um the other thing I should mention is
our preschool registration opens up uh
next Tuesday excuse me next Tuesday so
we text families have had an open
enrollment since last late last year uh
new families enrollment resident
enrollment store resident next Tuesday
non-resident Stories the Tuesday after
that yeah
um
or is it online it's online
now they usually reach out to Kate
Swindle our program director and do a
visit and you know talk with her about
the program and learn about the program
in terms of the registration
so
um and early indication is we have a
great number of returning families so we
have limited open spots right in
Cleveland preschool and just so
everyone's aware our process with that
is returning families as anyone that's
had a kid
not just in the program currently but
has had the kid in the program in years
past because we want to have that
continuity for those families so if you
have a kid that was there four years ago
and you have another kid that's now a
peaceful age that you have access to
returning families to the extent that we
have space
we've got grandchildren too like if you
were in it
that's a good question
we'll have to see what I'm saying we
might have to address that uh speaking
of the
uh um activity brochure what you will
not find in this activity for sure yeah
information
um uh council did approve a budget that
reflects a 50 membership
uh for the first your recommendations
so uh we're gonna move forward with that
um we're going to move forward with that
uh and we haven't started promoting that
Natalie's working on sort of the plan
for getting that out there uh we'll
obviously send it out the previous
members and get in the registration
system set up and see people through
that
um we will have a non-resident rate
we'll have a limit on the non-resident
number of non-residents that we sell
per person for residents uh that you'll
have varying saving levels depending on
what you were previously whether you're
a family if you're the bigger your
family was last year the less of the
savings it'll be sure yes yeah uh
because you know family of six
um you know it becomes a from Fairly
four to family six it's like 20 bucks to
add another person
um
no okay
okay no one has to play more everyone
wants to pay less
I don't I want to say there's two eight
like two eighties yeah and I know the
only one the only one that theoretically
could have to pay more is like well if
my mom was buying this back when I was
like yeah
nine would be paid more yeah uh because
it was six plus anything over six paid
the same amount yeah
yeah
so theoretically I guess there could be
a family that is a family yeah
and we are having it was two it was one
and under is free it will be under one
is free so a one-year-old will have to
pay a 50
membership yeah um and then we're doing
plus ones we're also doing plus ones uh
for a hundred dollars so you so you can
still
have a plus one for babysitter for
Grandma for any guests basically it's
basically a guest pass right but you're
paying 100 and that can just that can go
towards so you're still even with that
just being a hundred dollars that's
actually less than it was before too
was 123 I think so that just a reminder
that's a transferable pass so it's more
expensive than a 50 one that is specific
to an individual that would have the the
plus one allows you to use it for
Grandma who's coming with the kids and
then for babysitter that's coming with
the kids obviously one person at a time
but but they have to come with a member
of that family yeah
any questions on that
so if you guys finalize the contract
with swimsafe rewarders we have yep
finalized contracts from safe we are in
the process of setting up regular
um uh meetings going into it um Natalie
why don't you talk a little bit about
the their initial response on Staffing
levels yeah they reached out
um very quickly after kind of that
December meeting and uh they had had
some kids they had a a low response at
first but then once they could confirm
what the rate was going to be with at
the 15 per hour um they were able to get
I think they had 12 responses two of
them were not coming back for various
reasons um as it relates to schooling or
one of them might have been they might
have been able to get paid a little bit
higher somewhere else
um but then they've had at least nine
confirmed lifeguards returning
um their goal is to get uh they're going
to reach back out to those that had said
they are not coming back or had not
heard from they're going to reach out
again saying that hey this this is where
we are it's 15 an hour plus whatever
bumps they would get if they were
returning staff
um so I think that's we're in a much
better place than we were last year at
this time
um and then they're still obviously open
you know we're hot they're hiring so
they can go to bexleyrec.com I'm sorry
bexley.org Rec jobs where all of our
summer employment is there is something
there for the pool as well and it takes
them directly to their website so that's
been open since December 1st
um but yeah they're you know they're
hoping that they can get up into I think
30 to 40 lifeguards is where they would
like to be at so
um
uh yes they've confirmed that Elise is
going to come back which is great
um so we were I was happy to happy to
hear that
um I think she did a great job last year
and she was young but you know I think
she uh she had got some experience last
year and I think she'll be a good
returner and she'd like like we said
before she's she works at before and
after care
um she's she grew up in Bexley so she's
very connected to the community which is
which is great we are we are working on
scheduling regular meetings now at this
point until the start of this this pool
season with swim safe just to stay in
the loop with how things are going with
Staffing and also to work through some
of the other sort of improvements we
want to see occur but we're going to
have uh early on we'll have probably in
January just one meeting and start
having maybe a couple times a month
moving forward so that we're really on
top of some of the other sort of areas
of improvement we want to see can we add
in your report for Tuesday night's
council meeting that
um you've retained the prior Pool
Management sure I think that would yeah
yeah and then on um the back of the
brochure which I love this little
excerpt yeah can we where it says Bexley
Recreation job opportunities can we get
that on Park and Recs
um get that out on social media so we
can share that yes we've been yeah we
had a post it's well it's been it's
probably been a few weeks so it is
something that we should we should do
again with the Cleveland new year I
think we did it right when we opened
things up around December 1st
um but yes we will definitely do that
in speaking of that back page I meant to
I meant to point this out our the Baxter
Community foundation's Texas Hold'em
fundraiser
if anyone is interested in enjoys poker
and for good cause
um uh what is the date again Natalie why
is it uh 27th January 27th January 27th
um it'll be it's it's being run by the
Community Foundation but we are
assisting them and it is happening at uh
Jeffrey Mansion in the new space
um so if you're interested uh sign up
you sign up through the Community
Foundation
um but it is it's a lot of fun sponsored
by uh Jimmy John's who provide three uh
subs for all the participants prior to
the event and um
anything else in here that's all in the
old business to do business
um motion to adjourn
[Applause]
second oh there's the eye thank you
thank you appreciate it thank you yeah
what time is Ohio State playing Monday
oh that's right
it's too soon
that was that was rough