current cooling tower
which is located on the
roof of the north end of the building
which is near its
end of life
and replacing it with a much more
efficient
new cooling tower that will also be
moved off its current location on the
roof and moved to ground level
um
just to the uh west
of the north end of the building
and obviously moving the plumbing
support system
[Music]
okay
um and just for the record this we have
the full recording but it just now just
posted to youtube so we just had called
the meeting to order and uh mike had
just explained
the uh the project which require which
involves replacing
the cooling tower that serves jeffrey
mansion and an alternate that would have
us uh
encase it in it would be a stainless
steel enclosure is that correct
and what's the advantage of the
stainless steel enclosure
the lifespan
yeah how much how much greater is life
span with that
you know i've been told from the
designers and engineers
five to ten years potentially
out of a what what's their otherwise
lifespan otherwise
well i've heard uh
don't quote me on this but i've heard as
much as 25 but
don't know that for sure
okay so
up to that up to like a sounds like a 25
increase in life for
five percent extra cost
not that that's the purpose of the
border control i'm just kind of curious
sure um
so the three bids that we received uh
ranged um from 201 to 279 base bid
base bid plus alternate range 216 to 304
there is a clear lowest bid with ohio
heating and air conditioning mike do you
have a recommendation
yeah i would recommend that we accept
[Music]
uh including the alternate
uh we have a good deal of experience in
our eating they're very familiar with
the building uh they were actually the
sub
on the jeffree mansion expansion project
so
they are they are well aware of what
this
okay and we have farber and regal where
the two other bidders uh note that the
second lowest bid is 58 000 roughly more
than the lowest bids that's quite a
spread um
and those are all
i mean
i've heard of all those companies so
they're all reputable yeah um mr markham
do you have any questions
uh no not really because it's a great
combination when it's the lowest bid and
you've worked with them before and
they're familiar with the facility and
everything it sounds like you have
confidence in them so
that's
three out of three right there
yeah
i think that's three
sounds good to me
um
i do want to note that uh
we've received a communication from the
otter he's on his way it's not the
majors at 10 30. so what i'm gonna do
now mike
uh appreciate you joining us i know you
have another meeting i'm gonna pause our
meeting while we just recess it while we
wait for him to join us
any other things you'd like to say mike
or any other questions troy that you
have for mike
no no thank you okay well we're gonna go
ahead and pause it and uh
mike uh thank you so much for joining us
talk to you soon
thanks guys
okay we are unmuted and for the record
uh
mr mcpeak was saving somebody from a
burning building uh and
has now joined us so
so so uh what we're looking at here matt
is uh three
bids for the jeffrey mansion cooling
tower replacement um the lowest and best
bid is ohio heating and air conditioning
for the opinion of the wreck director
that is the lowest it's it's empirically
much lower than the others um we've had
good experience with them
this is the cooling tower that serves
the whole facility um it would be
replaced and relocated currently it's
roof mounted so relocating it
will shelter it
from view it will also
lower the noise to surrounding
properties
and
the alternate which we're not opining
whether or not the wreck director
chooses the alternate but it it's a
stainless steel enclosure which has the
capacity to lengthen the life of the
unit so that's
that's what he's looking at our our job
here is to
select the
winning bid
and i apologize if these questions were
already it's fine no no okay
when i see these big differences in the
base
what is what do we know what is labor
versus raw materials
i do not have that information i think
that was in the
call out that my center
you guys get access to the documents
today
that might be in there
uh
so that
i'm pulling up the
the bid sets a nine page that's not what
we need okay
um that's the sheet
labor materials
it doesn't look like
i think maybe a different are are these
contracts fixed labor like
or do they estimate an hourly rate i
guess is the only question
yeah i think they're i think they're
fixed but i'll do why don't we uh call
mike sorry that's fine
let me know i'm just like a no-brainer
to
that am i excited to bother you again we
had a quick question which is
are the uh are the bids fixed labor
costs are they variable based upon like
an hour is an hourly rate
it's a i mean it's a fixed kind of my
understanding it's a fixed contract
that's the total amount yeah to get the
job done it's not going to change based
on who they hire or what they decide to
pay
that's what you're asking or like number
of hours worked on it that's right yeah
it's a fixed specific course
did they break out the bids showing
labor versus equipment i didn't see that
did they break out the bids showing
labor versus equipment
or was it just an overall price
you know i don't know that for sure
yeah i i don't see any breakout which is
not abnormal i don't think that's
unusual i just it was a question
because it's just been as a project
regardless of what materials and
all right all right
cool thanks thanks go back to your
meeting thanks
so typically the the
it is typical for
our contracting work with i think just
because it's kind of the contractors are
using sort of standard
practices for government uh bidding then
it's all fixed it's defined and it's set
now we can always
and do probably with especially when
there's more variability like when you
really don't know what you're getting
into we do we can price things you know
based on an hourly but i think with a
defined project like this it's pretty
cut and dry it's just like
having someone come to your house and
quote a driveway or whatever and find it
fascinating when there's such a variance
but that's that yeah
and then there's additional costs and
i'm just kind of rattling
questions but there's additional costs
that would be decrepit to this like the
engineering who would also be improving
today
now so we're only improving the bid so
the the budget amount
is
approved because
it's been appropriated through
um
the grant well grant funding but i think
actually we have a do we have a separate
ordinance to accept that 100 grand
and appropriate it we might want that we
we current we have a we have budget
ability
uh
we do even within the grants account
have a budget capacity so it's just
approving the contract because it's over
the 50 000 threshold that we would
review it okay
and then can i ask one other question
i'm going to ask two more questions
i ask
an infinite number yeah that would be my
second question you're only limited by
that's yours and ours okay so from the
funding there is a grant
that will occur from a foundation yes
and then we have
arp funding yes remind me what that
stands for again so that's american
rescue plan funding that's the american
rescue and the reason that this is
being viewed as an eligible expense is
it's um there's an air filtration
component to it
yes
yes okay keeping people healthy
and then how
these funds
have we been granted an amount and then
we
and it sits within our account today
now the grant is is specifically for
this exact improvement it's not just an
overall jeffrey mansion grant it's a
grant that's being provided specifically
for this improvement only okay so it's
not part of a
sum that was given to this correct or
i'll say general use
i don't even know if that exists
well it could it could have been
we get we received a grant for the whole
jeffrey mansion project which this would
have been an eligible piece to it but
this particular grant is separate
and discrete
it's only for this project
so if we don't
not that we have to do it but if we
don't do it then that grant disappears
that money is not
available for the project
yeah and the equipment is not it hasn't
failed yet but it's nearing the end of
its life
and
it was an alternate within the overall
jeffrey mansion project that we didn't
exercise because of budgetary
constraints and yet
we have somebody who would like to
donate money to the project so it makes
sense for us to execute on that now as
opposed to what's fabulous
all okay
i would entertain a motion to approve
motion to approve
the
motion to approve
the contract award to ohio heating and
air conditioning
so the motion has been made
there's a second from mr mcpeak any
further discussion
all in favor say aye aye opposed same
sign
okay motion carries the bid has been
approved
madam secretary do we have any further
uh
thing anything for this time we do need
to make sure that we keep track of
minutes and improving minutes which i
know that you know that but uh so next
time we meet we'll probably have minutes
to look
all over
okay
i will then
i feel