all right we're being live
streamed good think we're
good ladies and gentlemen welcome to the
Tuesday November 28th meeting of Bexley
uh city council Mr mCP how are you
tonight fabulous thank you how are you a
little chilly but um other than that I'm
doing great cold right I mean crazy is
that oh well thank you thank
you uh let's see who's here all right uh
miss lamkey here Miss Robinson here Mr
Marcelino present Miss
fible I'm here missad here and Mr
Kingler here one more oh Mr Markham and
I'm here as well please rise and joining
the Pledge of
Allegiance I pledge allegiance to the
flag of the United States of America
we got an encore presentation tonight or
uh second second second year in a row
yeah we could just keep going right how
was how was the tennis season this year
good
yeah it seems like it was pretty good
why don't you uh stand up here turn that
microphone
on Welcome Back
yeah with us this
evening you may not but she is a two
time backto back state champion state of
Ohio I believe well I have it on
Proclamation so let me
[Laughter]
not um are you ready yes Amaya was uh so
kind to join us again she joined us last
year she keeps winning
so whereas as a high school Soph Maya BS
is a proven Tennis champion and of force
to be reckoned with on the court I'm
sure off the court as well and whereas
after finishing her 2022 in non yearold
High School tennis season as the first
girls tennis state champion from Bexley
high in 40
years
yeah
we delivered a second outstanding season
sophomore in 2023 and at the 2023 OSAA
girls State tennis tournament Amaya
secured her second consecutive Seasons
Championship earning the
distinction
11n
wow
we'll tell you
next where a joy to watch on the court
our city is proud of her hard work and
Stellar performance we warmly
congratulate her you on this tremendous
achievement will come next season now
last year so outstanding was this
victory that Amaya got a week named
after her which is uncommon let me tell
you that does not happen very often and
so in drafting this practice
I thought well they gave her a week last
year do that again of course we do come
on this is the my bu week you're in it
right now it started yesterday
conr um I just want to thank you know
the city council and the police
department and you the mayor for
everything you do for Beckley you know
you guys really make this place really
really special and I want to thank my
family especially my father you know for
being my coach and really getting me to
where I am today and so thank you to
everybody thank you thank
you
break
camera right I know right we're gonna
get the camera out the way I feel the
pressure CH
quality turn
around
yeah exactly my gosh how
exciting family all right uh not the
only repeat performer here tonight we've
got uh don you got your crew you gonna
come up and tell us how the uh Citizen
Police Academy was this year was it was
it a kind of a tougher group this year
[Laughter]
yeah so this is our e eth year um we
had 12
graduates um each of these individuals
gave 10 weeks to the Bexley Police
Department police academy um so i' just
like to congratulate them
tonight it's exciting yeah do we have uh
are you gonna introduce them or what
certificates all that
Chief Lewis would you like to help out
and mayor kler yeah all
right get these folks up
here Adams here
tonight officer Adams is the new over
yeah I don't know about
that hey that's pretty
impressive the citizens Police Academy
next
excellent
call your name just come
up
deie
okay
Quin say there he is
yeah Susan
Howard
Al
irvan
sper
Lisa Sports
B Freeman
Egleston Molly
O'Donnell
and Paul
L all right so we'll do a a group
picture
here Chief and I
to
prun encage
anyone a fantastic way to learn more
Department Public Safety in
CI and thank you for running the progam
all these years it thank you Adams B to
Bill how much we appreciate and really
the extension that you are from the
Department commun from the volunte hours
all the
events from us
thank
that's right be friendly be
friendly hey no one
blink
[Music]
you think it should be all
right
thank it's always tough to choose
between going to the uh the party or the
rest of the council meeting I
know
we should type it type it in
there we'll see they'll probably be back
you know they got plenty of time plenty
of time to make it back we do not have
any ordinances with special guests am I
correct any public comments speaker
slips we do okay bobic jupi yes
please good evening members of the
council uh honorable May May Kesler and
chief Lewis we've never met but welcome
to Bexley my name is bobic jupi I'm a
resident of Bexley I've lived in Bexley
for approximately seven years um I don't
want to ruin the mood of this
celebration but the topic I'd like to
bring up is the crime three that's been
happening over the past couple of weeks
uh unfortunately on Sunday evening my
wife and I were victims of a car theft
um the Police Department chief Lewis
were in inredible their response time
was incredible their professionalism was
incredible and through their help and
through my wife's uh GPS app were able
to locate the car um at first the
incident was dismissed as kids just
taken on a Joe ride unfortunately we've
been victims of things of the sort um
and all the clues indicated something
different this was not kids going
through a car trying to steal $100 $50
what whatever they can find this was a
much more professional undertaking the
car was taken um the person who took the
car drove it about a mile and a half
away parked it in a secluded lot during
that time the individual that took the
car was comfortable enough to adjust the
seat way back from where my wife sits
she's 5 foot4 and it was adjusted for my
height to 61 um the individual also took
the time to go ahead and put on a
different radio station um Fox News or
something Fox Sports something my wife
never listens to there's a level of
comfort that these people are getting
that was surprising to us third the
individual took the car to a secluded
lot on Broad and James just south of
Broad and took the time to back the car
into a lot not just pull the car up stop
it jump out and take off but really took
the time to park the car in a designated
spot um when we arrived Chief uh Lewis
I'm sure officer uh I think um Adam
Erikson was the one who was helping us
um we I started walking around a lot
while the police were there I didn't do
this on my own felt the hoods of the
different cars and I felt one was warmer
than the other so I asked officer Adam
to look at it he did he ran the plates
and lo and behold that car was stolen so
again this is not not a oneoff incident
this has been happening repeatedly and
from what I understand these folks have
gotten Bolder and Bolder um to the point
where shots were fired during one
incident where a card was being stolen
and uh obviously you know about the rest
I don't need to go into that um I don't
want this to be a complaint um it's
obviously I just want to voice my
opinion and ask the city council to
think about a couple of things two um
first the effect that it's having on our
residents on our citizens adults are one
thing I I have my daughter here Eva um
who's joined me tonight for two
different reasons one is I God help me I
could not leave her at home with the
other two who are still at home um so
she's accompanying me for that but
second um
on Monday night Eva and I sat in my
recliner in front of our home inside our
home and we turn on a common program
that she loves and while I was trying to
make sure she had a chance to relax and
relax her mind and watch an enjoyable
program my eight-year-old daughter's
attention was 100% at what was happening
in the street every time a car passed by
it grabbed her attention every time
someone was walking by it grabbed her
attention that is disconcerning to say
the least but again as parents we're
dealing with that I just want you to be
aware of that um um so the one solution
that came in mind um having spoken to um
my wife's brother who's a former police
officer um who now lives in
Indianapolis um we noticed that you have
cameras around the city you have fixed
cameras in designated locations and the
thought I want you to think about please
is why not consider purchasing some
trail cameras cameras that could be
hidden cameras that are mobile they are
powered by um solar panels they they can
be placed at designated spots once Chief
Lewis has had a chance to consider where
they could be most useful obviously you
want to look at where the incident seem
to be most statistically high and
provide us with some level of confident
evidence on which the police could then
turn that packet of information over to
either our city prosecutor or whoever is
next in line um there cost is
considerably cheap it's $100 per a
camera if we were to go ahead I even
thought of getting some for our own
Street it would be $400 to cover access
to our street in both directions if you
multiply that by 50 cameras we're
talking
$5,000 for a designated number of
streets that could be monitored the
information could be easily relay
through Wi-Fi to a designated computer
and then if an incident present itself
then the police have something solid to
go by the only thing they have to go by
right now are our
testimony um and our uh ring cameras
which are blurry at best there's nothing
substantial that can go on um we even
offered um for uh officer Ericson to
take a fingerprint um my wife has one of
these nework cars where you have to
actually press the button so there's an
imprint of the culprits um fingerprint
on the start button now and as well as
the shifter and we were told that that
would be a a moot point um so we didn't
the officer suggested that we not
undertake that and we listened and
cooperated and moved on again um I'm
sure the city council in their um wisdom
has other plans in mind I wanted to
offer that as a suggestion that I think
is viable it is Affordable incredibly
affordable and it is mobile it could be
moved anywhere with minimum effort and
it would help us narrow down the scope
of exactly who these individuals are
and hopefully put a stop to it thank you
for your time this evening happy
holidays and Thanksgiving my apologies
but we are going to leave any questions
thank you very much I'm sorry to hear
about your experience but thank you for
sharing that with us and with as well
thank you for your time thank
you Mr M peek any more speaker slips no
more speaker slips all right we will go
to the president's report I have no
report so I will turn it over to Mr
fishell just real quick I I guess is
work just real quick I just want to let
folks know that um we are getting ready
to begin perhaps probably the next
couple weeks negotiations with the fop
Cap City lodge number nine for the
police officer sergeant and Lieutenant's
um three-year collective bargaining
agreement just a heads up we will be I'm
sure discussing this at some point down
the road um once we get further
along thank you Mr official Mr MC Peak
no Auditor's report all right we will
move along to the administrative update
then Mr Mayor thank you Mr
President
see if that there we go um we are gonna
kick this off with the illustrious Petra
Hill your Finance director thank
you we gonna put it up on the screen or
really don't need
to sorry yeah I need to pull that up
don't I
I really don't have much to add to the
to the written report things continue to
be the same revenues been very strong
particularly income tax and investment
income and expenditures are under budget
so the bottom line is we're little over
a million dollars ahead of where we
projected we'd be at this time which is
a good thing so um I don't have anything
to add if there are any questions
question questions for
beer he'll be here all night working
through the budget Monique
lampy beer a quick question for you um
is there any reason to think that Q4
would not perform similar to Q's one
through three for this year uh no I
don't believe so I haven't seen any
indication of that and um you know we
did get an email from our investment
advisor say that rents or rates a tick
down just a little bit but I don't see
that really affecting Q4 okay thank you
for putting this
together thank you beer next up uh Chief
Lewis is gonna come back here in a
second Mike Price uh was unable to make
this evening's meeting so I can pull up
his update and answer any questions that
you may
have uh want to highlight that there is
a public Workshop coming up for the
skate park that will be January
18th um and if you have not yet signed
up to volunteer for the pancake
breakfast slots are filling up that is
Saturday the 9th from 8:30 to
11: the uh 9:30 to 10:15 slot is
particularly the best slot there I hear
there's some cool people on that slot so
and then our tree lighting is coming up
uh this Sunday um starting at 5 o'clock
uh will the tree will be lit around 5:30
p.m. but it's a little bit later than
normal so it'll be a little darker than
normal and the tree will be brighter
than normal so it's all good um also the
manur lighting is a 10th so uh we are
week to week on those light those two
lightings any wreck department
questions Mr Bayshore service department
update really don't have anything to add
to my report tonight um Cru are still
working pretty hard on our leaf removal
but uh happy to answer any
questions uh Jess I just wanted to say
thank you for all the hard work that
everyone's doing on those Leaf removals
I had family arrive early for the
holidays and every people from out of
town are always impressed that we have
that as an option in our city and uh
it's very valued um I know that we all
value it here but it's always neat to
have people come in that don't always
have that in their communities so keep
up the good work and I I think we're out
for another run
oh yes run we'll probably run um right
up to Christmas our goal is to always
have the third round done by Christmas
um right now I think we're on track um
but as long as the weather cooperates a
little bit we we should be fine thanks
Andy I'll Echo that Andy I don't know
where you find these guys but I wouldn't
tell anybody because uh I feel like
every year I I talk to a different
person like a mom was out there and
she's in her house coat raking you know
or whatever as the truck comes down
those guys all come come in and do her
you know and just what a great attitude
and so helpful and people are always
like super super impressed with with
with those workers that you have there
so we have a really good group guys yeah
Mr barcelino yeah thank you very much I
Echo what they stated I saw today I was
behind one of the teams picking up and
it was very cold so thank them amaz um
they probably weren't as enthusiastic
today but they're working a little bit
quicker than earlier on in the season
definitely but that's all right um I
just had a question we asked about this
at the last meeting but you uh couldn't
be with us um in regards to replacement
of Alleyways um in the roads there in
the alleys can you talk to us about the
schedule there's been just some concerns
over to the South Bexley area in those
Alleyways um that I know I'll kind of
talk to you about later on but just
what's the schedule in terms of
replacing those Alleyway roads Etc sure
right now um it's kind of we just
evaluate them when we do the streets
um over the last 20 some years most of
the alleys have been repaved at one
point um we still have some in the
northin that are all concrete which is
still a fairly good base I know next
year we're going to do the police alley
and the tea alley um but we'll probably
go over them in the spring just kind of
see how they hold up through the winter
I really don't have them on a schedule
like I do the streets just because you
know the streets kind of take priority
but but we always do look at the alleys
but as far as a schedule I really don't
have them on a like rotating basis
and Sam will bring that over that we'll
take a look at the Aly Sam's referring
to as part of our annual survey 100%
yeah any other questions for Andy Andy
do you want to talk real quickly about
the schedule for Columbia uh project at
Commonwealth sure um it would be
probably next week notices will go out
and Columbia is actually GNA be shut
down between the commonwealths um the
utilities are going to start to uh be
put in and we'll probably be working on
that as long as the weather cooperates
we're gonna try to get all the utilities
in before we actually start on
the that project
but that's not
a you know we talked about the design
being permanently closing that down that
is that what we're talking about here
are we talking about so that's yeah I
was going to dub tail that into my
update here in a second um let's teen it
up with that so you're about to hear a
little bit more about that so maybe is
what you're telling us uh okay all right
Chief I'm going to give you a chance to
get settled I will do my update and then
come back to you
um first off update on the doors we have
had we have had a door technician in uh
who who expressed that we needed some
more expertise than they were capable of
so we're continuing to work on this uh
this door conundrum apparently
commercial doors are a are in heavy
demand and short supply I'm hoping
that'll be soon we are still working on
that I'm hoping that'll be soon we're on
our we're up to our third contractor
just getting somebody to even come out
and look at it
so
um what's that yeah your house project
that's right you get those beads you
know the little beaded things so it's a
great idea Mr President thank
you all right take me back to the 70s
you know um our Commonwealth Pond is
nearing completion uh water should start
filling it in the next week or two in
theory I was really gung-ho about this
Polar Plunge the day after Christmas but
today I was not feeling it as much uh I
don't know if it's the
weather but uh let you know how that's
going uh one Bexley RFP we have a
coordinator selected uh we're working on
some more details and uh are working
with the one Bexley project team to
solidify that so we'll I'll give you a
more concrete announcement next week
once everybody has been notified
appropriately um we're keeping a
schedule of the hearings for 2200 East
Main on our website be.org
2200 Main has more detail on the project
in general but just so you know there's
a a special meeting on Wednesday
tomorrow and then Bap meets Thursday uh
there was uh approval from or
recommendation from tree commission
heavily conditioned um from yesterday's
meeting on that Commonwealth Park um
Andy mentioned that we are closing the
street as part of our utility project
it's opwc funded project part of that
will also include undergrounding the
overhead lines that are at Commonwealth
um we are scheduling a public workshop
for January 22nd we have been working on
traffic studies as well as design
renderings of what a unified park would
look like um so we'll be sending out
invitations to residents on DirecTV
Columbia and Parkview North of Broad
Street um here in the next week or two
inviting them to that workshop on the
22nd um really encourage you to attend
if you can
um as as with as you would expect a
workshop like that there will be some
people were concerned about the the
potential closure um but as Larry Helman
said uh if we had started off with a
unified Commonwealth Park people would
think we would be crazy for talking
about putting street right through the
middle of it so um it's a it's an
interesting design concept some of the
ideas that have come out of the
workshopping with Brian Kent Jones have
been really fantastic so excited for you
guys to see those and for the workshop
to
occur I have some photos of the um event
that we had at Auda sakam thanks to the
Chief and the police department for
helping to organize that along with the
FBI and Jewish Columbus and there's a
photo of uh some of the plantings going
on along the pond and I enjoyed being a
spectator at the Bexley Turkey Trot this
year I have been a past participant it
was really nice to kind of roll in my
cup of coffee take some pictures cheer
people
on get back to cooking that turkey so
but I encourage next year I'll be
running too run alongside you Jess it's
I know like biggest ever 500 plus
attendees
excellent um Chief I'm going to pass it
over to you after taking some questions
but I do want to just say something
which is we've had a
uh regionally we had we've had an
increase in car thefts we had a resident
come speak about that tonight
um it's obviously not just a Bexley
issue and in fact what has been most
alarming to me as mayor has been the
increase in not just thefts in Bexley
but Pursuits of thefts that have been
occurring from other agencies making
their way into Bexley Chief and I been
talking about that for the whole year um
it just seems like the past week you
know we've seen multip
Pursuits uh whiteall Columbus um and in
Bexley it's been by the grace of God
that people have not been seriously
injured um we've been involved already
at a regional basis with other cities
other Chiefs of police and and engaging
with the criminal justice system trying
to encourage U more appropriate
penalties and
interventions uh for uh those who have
been stealing cars you guys have heard
about the Kia and Hyundai
vulnerabilities um we're rolling out a
wheel lock program for our residents to
have access to a a lock for their the
club a lock for their steering wheels um
but we know that it's a serious issue we
take it seriously I have been in talks
with other Mayors about Pursuit policies
and how they've impacted our city so
that they're aware of what that does um
when high-speed Pursuits are are taken
into these our residential neighborhoods
um and we're going to continue to have
those conversations so we take it very
seriously um happy to answer any
questions about my update uh before I
pass it over to the chief yes Jen first
of all thanks for your diligence in in
that I know we've all been concerned I
can't tell you how many times I've been
going to either pick up or drop off from
school and can't take the road that I
normally would because of a pursuit or
you know whatever's been happening so
thank you I appreciate both of you for
for your diligence there I did want to
mention that Nick was home this weekend
and the first thing he did after getting
out of the car Andy and and Ben was went
to look at that uh at the pond the lake
and um he loved it he thought it was
fantastic I have not yet told him about
the Polar Plunge so maybe you'll have
some young blood uh in the Polar Plunge
as well but he was that's all he wanted
like Thanksgiving meal and to check out
what was happening at Commonwealth so
job well done it's looking
beautiful thank you any other questions
Jess I also appreciate your diligence
with the pursuit policy and what we can
do um two incidences and you know
a onewe period is something I know none
of us are going to take lightly so just
keep us updated on how we can continue
to support you and chief in those roles
and um you know any education that we
can receive as well we appreciate thank
you
questions I do need a game time ruling
here uh is it okay to wear a wet suit to
a Polar Plunge what do you guys think
yes no mixed mixed feedback all right
Chief says yes thank you chief
Chief uh the floor is yours
sir I'm happy to discuss anything there
are a couple things that are highlighted
with um what we've been doing from the
police department's perspective so I'm
happy to answer any additional questions
one of the things that the mayor
mentioned um to include the public
speaking um Dynamic is um effective
today Bexley residents who are
registered owners of K hondai we will be
providing them with a club and
instructions on how to use it we've
already gotten some feedback from some
of our residents they'll be coming to
the police department to pick those up
um as early as tomorrow and Thursday so
we are excited about um that that is
something that you know the mayor and I
and our 101s have talked about and that
really built from our conversation so I
appreciate the mayor's support um and
helping us with that program um one of
the things that you know our town halls
have really generated a lot of attention
um it's now grown to where central Ohio
will be conducting um a town hall with
all law enforcement um to include the
FBI joint terrorism task force we're
doing that at JCC on December the 12th
and so this is going to be a very very
large event for us um many of you know I
had Shar that um you know very
passionate about the education and
awareness piece we did conduct a Judaism
101 with Rabbi Newman who came in and
met with every shift every officer of
our department last week and went over a
lot of um just questions answers and and
providing a lot more insight um in the
services that we need to provide and
vice versa with our Jewish community so
that was extremely well
received questions for the chief floran
I just want to say thank you thank you
um for that um I'm a I'm a firm believer
that education goes a really long way in
all kinds
of um with all kinds of issues but I I
am grateful for it I am grateful that
our police officers are are constantly
learning learning about all the
different people in our community and I
am and I'm grateful so please know that
I love that angle that you're taking in
educating people thank you
Jess the um Town Hall that's going to
take place at The JCC on December 12th
what time is that and then 7 pm and who
is going to be participating in that it
is open so we'll have New Albany
Worthington um it will be us Ohio State
University the FBI and it will be
moderated by the security director from
Jewish Columbus um what we're going to
do is um provide that for at and then
we'll have a breakout session to where
stakeholders from all the different
parts of Central Ohio who have questions
specific to their area will be able to
meet with us one onone um I will note in
advance I've already asked the mayor for
a pass that night because that is a
council meeting so know that I will um
be here in spirit but I I thought um
since this really is um building on our
idea that it's very important that that
um we're represented to be there don't
worry Chief we're going to have a one
hour council meeting that night and
we'll be out I'll be there at 7 o'clock
also it's on video so I mean watch when
you get home one more question yep um
great work on that will you be share
will you be sharing that on social media
or is that okay so we can help you out
with that and then um how with the
club did we reach out to uh residents or
how how does that work so the resident
knows to come in and receive it yeah
great question so we are socializing it
through a number of resources from um
Flyers we've already got it on Facebook
um utilizing in on our LinkedIn we'll
potentially look to seek and push it out
through the blast now we've got a
limited number we're about 25 that we
purchased um they're about $55 each um
we did reach out to the company to see
if they wanted to partner and and
potentially do a a match but uh there
was no interest there but we did
try try
good idea thanks Chief
absolutely uh Miss
Robinson good evening Chief um I am
looking over the budget over the last
couple weeks I have a question about
project tail light can you give us an
update on how often that has been used
are we still handing out flyers to
everybody kind of what where are we in
that process yes ma'am so I'm want to
say this in my mayor Kessler voice not
enough
okay all right
Fair um he is very very passionate about
it and he will randomly ask me and
challenge me on that um we've had to we
need to be even more deliberate and
we've taken a couple of times where
we've set up actual opportunities for
not just Bexley residents but really the
community as a whole to come and have
their vehicles inspected and to provide
them with that um as a resource but I
have to tell you not many people have
taken advantage of it not as many as we
would like um you know I I try and go
back to say we now have more people
taking advantage of our residency than
we do our project tailight um but we're
we're doing our best we are and we need
to do better great well I I appreciate
that I know I it felt like one of those
kind of loow hanging fruit pieces when
we were initially addressed you know by
members of the community how can we
build that relationship and that just
seems like such a great way to do it so
I appreciate your cander and not doing
it enough um and maybe we can just you
know put our nose to the grindstone in
the new year and do what we can to make
sure even if people aren't using it it
is really it's the Optics of it that we
are providing this opportunity for
people to take advantage of that I think
is equally as important as people
actually following through so thank you
for that yes
ma'am manique I see you over
there Chief um two things uh first um in
your report you noticed obviously
there's an uptick in garages being br
broken into uh now that it's getting
darker earlier Sometimes some folks
might come home from work Park their car
in the driveway and then just kind of
forget about that is there something
that could be put into the Bexley blast
um as a
reminder suggestion some safety tips uh
yes ma'am we can work together and you
know maybe we'll call it um safety
winterization and how to win or Rise um
for safety perspective and kind of
message in in that way um so yes ma'am
we Absolut it's a great suggestion that
that would be great uh in the past I've
known of people who have had a polite
police officer knock on their door and
remind them that their garage door is up
which is such an amazing thing and I
know you can't lights being on to garage
doors yeah uh I give our especially our
midnight guys a lot of credit in doing a
lot of due diligence just for that um
but it doesn't mean that that additional
reminder pushing it out wouldn't be
helpful either so we do that that that
would be great um and then I also know
that the Department's doing a shop with
the cop for Christmas on December 16th
and taking uh some kids out to Target to
do some shopping and then having a pizza
party with our Police Department thank
you so much for continuing that event
and for continuing to strengthen our
community relations yes ma'am and one of
the things that we're doing different
this year is that um I sat down with da
and I thought that we should adopt
families as opposed to um just
it really not having the structure so
we're building relationships with
families and this is from our um during
Thanksgiving at our um back to school
shopping and now at Christmas so now
they're having relationships with the
officers in the department and building
a level of trust and that interaction
and it's gone over really well great
thank
you other questions for the
chief all right thank you
Chief Mr President this concludes our
administrative update all right we'll
move it over to you Mr
official on the we have the consent
agenda meeting minutes from November 14
2023 comments or questions on the
consent agenda from either Council or
the
audience hearing none move to adopt the
consent agenda can I get a
second okay second by Miss fibble uh Mr
MC PE miss sad yes Miss Robinson yes Mr
Markham yes Mr Marcelino yes Mr Kingler
yes Miss lampy yes and Miss B yes
consent agenda passes all right Mr
official all right no third readings we
go on to Second readings ordinance
37-23 to authorize the supplemental
Appropriations for calendar year 2023
introduced by m
lamkey um thank you at our last meeting
um Mr Price uh discussed the need for um
additional funds uh due to increased
participation and cost cost associated
with our Jeffrey summer camp and before
and after care which also uh resulted in
increased uh Revenue um so these are
some additional charges for uh from the
rec fund as well as some additional
charges for some special events uh
overtime that were warranted in years 22
and 23 as well as A1 th000 appropriated
from the water fund for some overtime
work comments or question questions on
ordinance
37-23 uh I have a question um I believe
there was supposed to be a proposed
amended to that proposed
amendment adding a general fund transfer
to
um the Urban Development Tiff
fund
yes did you prepare it yes I did oh
that's good all
right
um it you EMA I think I emailed it to
Natalie um that's the one I had asked
for to be sus ended and adopted
yes so the proposed
amendment the right there the
transfer
yep you want to explain that yes in
calculating the amount that I needed to
transfer this year from both uh the
general fund and the City Hall Tiff fund
I just miscalculated the amount and so
there's not enough cash to do the
transfer for so we need another
$2,744 questions for uh beer the mayor
Monique
on what we've got here and beer you are
looking for an amendment and then a
suspension and then an adoption yes
because I need to happy birthday I need
to shoot that yeah I need to send out
the payment on that debt service by the
first so yeah makes sense makes sense
comments or questions uh for we have a
comment or a question over here miss
lampy Feer remind me what's the urban uh
Redevelopment TI fund for um the mayor
could probably explain that better than
me but that was created automatically
when we call it the city hall Tiff so is
our former city hall currently the Giant
Eagle Property um and and actually we
should brag on this a little bit because
this is us paying off somebody had asked
recently have we paid down debt recently
um we are doing that with this we had a
balloon on that note if you'll recall it
was a a note that we had through First
Financial Bank um I think it was a 10y
year balloon fure and I were talking
back in it was 10 years 10 year balloon
um the the balloon there was how much
debt remaining on it $755,000 and so we
paid that we're paying that off instead
of refinancing it so we we knocking off
$755,000 worth of debt but the Tiff from
the city hall site paid for that Debt
Service associated with relocating to
this property and building the Service
Garage to allow that
relocation um and it will continue to be
productive throughout the life of um the
giant or throughout the life of the Tiff
on the
GI
thanks anyone have questions before I
move to
amend I move to amend ordinance
37-23 as shown on the screen I'll second
that um Mr
MCPE Mr Marcelino yes Miss Lany yes Miss
sad yes Mr Markham yes B yes Mr Kingler
yes and Miss Robinson
yes Amendment passes Miss lamp key I
move to suspend the three reading
requirement for amended ordinance
37-23 second that Mr MC PE Mr Marcelino
yes Mr
Clinger yes Miss sad yes Mr
Marcelino I'm
sorry we okay now I've completely lost
track of where I am um Mr Markham did
you already say yes I haven't said yes
yet but I going to see yes okay Miss
viable yes Miss lamkey yes Miss Robinson
yes okay Miss lamkey I'm move to adopt
amended ordinance
37-23 I will second that and I will
pause for comment Ms or
questions Mr
mCP Miss lampy yes Miss s yes Miss fible
yes Mr Markham yes M Robinson yes Mr
Marcelino yes Mr Kingler
yes I'm ordinance
passes okay 37-23 Mr
official okay we are now on to the
second reading of ordinance
38-23 to establish compensation for
non-bargaining unit employees of the
city of Bexley effective January 1st
2024 misss
lamkey um thank you this is our um
compensation ordinance for
non-bargaining unit employees that we uh
usually consider in conjunction with the
budget um if you click on the attachment
there is a proposed amended
ordinance and um before you make a
motion Miss lampy yes I would suggest
that there will probably be another
Amendment at the next meeting so we
probably don't want to amend it yet okay
we can just leave it as is okay I just
want to point out that I did speak
earlier today with um Mr Price and uh he
caught um a pay range I believe
for beer was it Camp
administrator okay um so one of the
proposed changes um as shown here and
we'll leave it for next time um to make
sure that we are remaining competitive
and attractive
U the top talent for the role of Camp
administrator that pay rate would change
from 11 to $20 an hour to4 to $23 an
hour so keep that in mind when we are
considering uh maybe some proposed
amendments at the next
one that's all I got all right Mr
official all righty we are now unto a
third read second sorry second reading
of ordinance 39-23 authoring
Appropriations for the calendar year
beginning January 1st 2024 to
reappropriate all unexpended
opwc project Appropriations for 2024 and
to confirm the appointment of Mark
fish's City attorney introduced by Miss
Lam key thank you uh tonight is the
second reading of our budget I'm going
to turn it over to our mayor mayor which
uh which areas are we going to be
highlighting
tonight wouldn't you like to know yes I
would uh this is going to be a a
thrilling budget discussion so I hope
you guys are excited and
prepared
um first off I'm gonna start with
discussing changes to the budget you do
have a revised draft in front of you
tonight it's also attached to the agenda
um the only Department that we have
discussed to date has been the police
department so if you if you turn your
attention to page
18 you have to squint a little bit
because that number is pretty
small um as a result of our
conversation you will note that the
community housing statement has been
increased and that there has been an
increase in
training um I believe the rest is
unchanged but those were the two changes
that resulted from our last
meeting um and now I'm going to start to
walk you through um our some general
departments that we
have and the capital fund and it'll be
followed by Andy talking through most of
the service department accounts and
funds um we G to leave you on a
cliffhanger because we'll be discussing
the vehicle maintenance and parks and
urban forestry account at our next
meeting um so we'll start with the fund
stuff let's talk Capital fund the fund
stuff on the final page of your packet
is our Capital fundo uh
proposal um our Capital
fund includes investments in public
safety technological security facilities
upgrades public services and our Parks
parks and public spaces we'll do a zoom
in on that we'll start with the police
capital
budget we have um allocated in our
proposal uh two hybrid explorers as part
of our uh
standard Cruiser replacement program
thank you so much Natalie read my
mind uh Lieutenant vehicle the current
Lieutenant vehicle is a um very aging
Dodge Charger that has gone way past its
life I think you could see through the
floorboards um there's a variety of of
upgrades to our dispatch setup including
new console and you'll see a little
further down recording system
update CAD RMS upgrades so CAD is
computed computer aided dispatch RMS is
records Management Systems we've been
working in concert with the city of Gana
and whiteall in a Cooperative uh upgrade
to our
system our current system we upgraded it
in 2012 I believe or 13 it was one of
the first things I did when I was mayor
helping to assist with that um this is
one year out of a three-year investment
so this is not a cheap investment that
we're looking at uh the final vendor has
not been selected the final pricing has
not been
is not known but this is a placeholder
that we think is in good faith
representative of what we might be
looking at um Chief is there anything
else you want to mention about CAD
RMS the cad RMS is a very very large
undertaking the city of ganna we
currently are a part of four different
agencies that utilize the same system
and that is bigger than just the
dispatching piece it is all of our
records record attention cases um
there's a tremendous evidence all of
those things are all linked into that
cat RMS system um we are at the end of
life it is um potentially these systems
last anywhere from 10 to 12 years we're
on year 15 and so we have far superseded
uh the time frame gehan's taken on the
lead with um the RFP process they've
taken on the lead with looking at the
top three vendors across the country um
we hosted the event and so
um we are really um just at the the the
front end of of the tail end of deciding
who are the top two vendors to
potentially come in and look to provide
us this level of service for the next 10
years and this is something that you
know the mayor and I have talked about
challenging our our peer communities
with cost what this looks like or we
getting the the biggest bang for our
buck um and there's a cost of doing
business now with Technologies as many
of us know so um this is a um
very expensive undertaking but one that
with we've consulted with Eric and so
many others and and this is something
that just has to
happen um Stanley building controls
upgrade uh update our building controls
such as hbac and some other controls
associated with the building um Cruiser
mdts are mobile data terminals it's the
the police word for rugged laptop so um
we have a of those um they are not cheap
and they're due for replacement they're
also quite long in the tooth uh We've
budgeted for an alley fence which is a
little unusual in the police department
um but if any of you know having visited
our Police Department the history of
that is that the police department was
architecturally designed for the site on
Main Street which is now a grocery store
it was designed to be in the middle of
the site um with the front door facing
Main Street kind of but behind City Hall
um at the time over $500,000 have been
sunk in architectural fees so instead of
totally redesigning the building city
council at the time decided to relocate
it to a different site but keep the
architecture the same so the front door
is on an alley um we're going to do a
couple different alley upgrades to try
to provide a better presentation uh for
the police department one of them is
we're proposing a fence a privacy fence
be two-sided seeder or or pressure
treated wood that would go along our
RightWay line on the Alley um just
give a a better presentation in general
to the alley and the fact that we have a
police department that sprent doors on
an alley um night vision goggles is a
pair of equipment that was requested
through our
officers um it's exactly what you think
it would be it's several night vision
goggles so the Cruisers at night have
the ability to see longer distances um
see some things that they can't even see
um with some of their infrared cameras
and then we have I'm really excited to
talk about about this an events and
utility golf cart so this golf cart uh
will be used by both the police
department as well as our rec department
and other functions of the city uh it is
not a uh a cruiser I don't think it will
have lights uh but it will be used to
facilitate community events throughout
the city as well as police and and other
functions we're constantly finding
ourselves needing a golf cart um I
actually had a golf cart from my family
property at our Labor Day block party
that I think theatrically got used by
the police department in order to
transport somebody who needed some
medical attention I think they're trying
to make a point um but it was a good
point so uh that is included in our
budget we're
anticipating anticipating a a larger uh
fairly rugged electric uh golf cart that
would have capacity to serve a variety
of different purposes for the city Mr
marcelin do you have a question I do can
I talk about something that we've kind
of talked about already and go back over
that uh first I'll just make a comment
I'm very happy with the golf cart I
think that pricing is very good and I
appreciate you taking a second look and
finding something that fits the
community's needs I tend to agree with
it um a question in regards to the
lieutenant vehicle uh look I'm not an
expert on cars but I look here and I see
$76,000 and it sounds like it might be a
five series that the Lieutenant's
getting as opposed to maybe a Dodge
Charger because when you go online 2023
Dodge Charger police uh goes somewhere
between 42 and $54,000 why are we you
know allocating
$76,000 are we changing it to a
different type of vehicle where are we
at on
that well we are changing it I'm gonna
answer this question because I put that
number in um you'll notice it's exactly
the same as our other hybrid Cruisers
but in half um those Cruisers are Ford
Explorers but they also come with cages
and equipment and that's a lot of the
cost so the vehicle itself is in the 40s
um Lieutenant vehicle is uh we are
specking a Ford Lightning truck it will
cost about
42,500 but then it
has it has like equipment that gets
added to it um cage MDT stands lights
markings um storage consoles that sort
of
thing yes sir Mr Mark can you uh just
kind of review for us like sort of the
uh the policy in terms of those Cruisers
like how many total we have have what
sort of the mileage the turnover the
replacement kind of how we how we do
that yes so there's a formula right now
we are two officers per one vehicle
we're a 33 person Department um one of
the challenges for us as we know across
the country is the automakers are
extremely behind yeah and so we are
still playing catchup and getting old
orders so a lot of this we have budgeted
numbers but not actually been in receipt
thereof um we still have a number of
vehicles that have significant amount of
Miles um on them as the the mayor
mentioned the Dodge Charger um is up
there in age um we had as you know when
last year we made a lot of the
structural change we created the patrol
Lieutenant's position designed
specifically for the mayor said look I
will support this idea however I do not
want officers sitting on station they
need to be out and about so part of that
then is committing a vehicle for that
officer the lieutenant to use he works
four 10hour days um it is comprised of
two days of dayshift and afternoons and
then two days of afternoons and
midnights that way we get maximum
coverage for an additional oversight as
well as an additional body but as far as
the number of actual Vehicles we're at
11 Vehicles right now um and that is um
we also have unmarked Vehicles we have
three for our detectives currently as
well and then obviously mine with the
Mustang is that pretty uh I are we
generally turning over two a year we we
are yes sir so we're trading in getting
a reduction on price with that trade in
and then getting two new ones the
problem is is that um none of them are
keeping up with the demand um still
postco um this is a national issue not a
local issue and so we are even looking
at changing the model and going with a
different manufacturer many of them are
saying you need to pay us today for cars
you won't receive until 2025 so there
are a lot of challenges with that but
this is this has been the model that
been established for a long time it's
just they haven't been able to keep up
with that demand and to to further
clarify something I don't know if you
guys recall a few years ago we went to
an assessment system yeah so each
vehicle does get assessed it it is
ranked and scored I think you guys have
something to do with that as well in the
service department um and it has to hit
a certain Benchmark before it gets
replacement so it's not automatically
two a year but these two are indicated
based upon that schedule on that
assessment yeah thank you Mr Marcelino a
question just about now that we're
talking about afford lightning for the
lieutenant vehicle So currently does
Lieutenant their daily duties in terms
of what they're doing I mean are they
ever transporting yes sir people and so
question is can we really do that in a
Ford lighting or would it benefit or
behoove the city to have another Ford
Explorer where then we could at least
use it as a fill in should one of the
other cars go down something along those
lines no it will handle prison prisoner
transport it actually has warmer room
than the
Explorers the Ford Lightning it does yep
okay um and'll vouch for that because
you seen it as well it's surprisingly
roomy in the back so and again I'm not
but I'm thinking about now
transportation for other things I mean
the back of it's open so is there ever a
situation where we have to transport
evidence or anything along those lines
that might be damaged by outdoor
conditions that we just want to consider
and I'm just thinking about the cost
makes sense to me I get it but do we
really need the lightning here whereas
it might benefit us again to have a
backup
Explorer so I will defer to the mayor
and and the conversation of um a lot of
it let's face it this is a part of our
efforts to go green and how do we do
that successfully in looking at the
turnover charging stations what's going
to make sense and so right now in our
department having kind of this ancillary
Viewpoint having that Lieutenant with
the 41 gives it down time to charge um
it goes along with the mission of go
green the next phase and the mayor is
still trying to convince me is our can9
to potentially look at and so this is a
slow roll into a Gog green model for our
department and this is a way to do
it can you answer the question about
evidence that um it it's honestly with
evidence um for most of our scenes if
you will the detectors are going to be
transporting the benefit though and and
I haven't said this to Mayor but to to
answer that succinctly I think it helps
supports us more because it gives us
something that we haven't had as we all
know with Lieutenant overly and her role
in Emergency Management that's expanding
I think we all can see that so I think
it adds another piece for us literally
that we can utilize in case of a crisis
um critical incident emergency from
hauling things away Etc so I think it's
actually a benefit and any large
evidence You're Gonna Want the
lightning you'll be able to yeah never
mind thank you it's true fits a lot more
any questions about PD Capital
Monique Chief a couple years ago a city
council approved uh body warn cameras
for our police officers um are there
any upgrades or additional technology
that the department needs to make sure
that those cameras are still as tech
savvy as they need to be I can't
remember how many years ago a mayor it
was that we approved those but it's been
a while yeah um so shelf life uh body
warn cameras typically that five to
seven years we've been fortunate um the
highway patrol and whiteall both had the
same camera and had phased them out and
so they've given us some of those same
units so we've been able to repurpose um
I think that I probably won't come back
to to council for probably another three
years to ask for an upgrade and I think
that even then we will phase it um half
the department year one and then the
second half of the department year two
um you know taser does a a phenomenal
job of integrating the body warn cameras
in the taser unit packaging it um
there's a lot of of other options but
for right now um honestly I think we're
good okay thanks yes
ma'am just one more um for those that
are staying on Council for the next four
years um I would I would like you to
think about how we can better utilize
technology um in the safety atmosphere
and with you know Columbus doing their
Public Safety campus and their real-time
crime Center in Cleveland Cincinnati
cities all across America are starting
to utilize technology more and more um
it helps the the residents it helps the
officers from a safety perspective to
know what they're going into when a
crime happens in light of I mean Mr Dr
mentioned trail cameras um as a as a um
inexpensive idea um neighborhood safety
cameras would be substantial but um I
believe it's the the way of the future
so I would I would ask that you continue
to think about that and invest in um
certain Technologies for our for our
Police Department for our
residents now only got two meetings left
so keep it coming moving on to service
department capital budget
um we have a tire balance or an AC
machine for our Maintenance Shop a leaf
machine that would assist our crews
the we have one down right now is that
right or on the FRS yeah we have one um
we have
four we uh we run three crews and we
have one backup one of them went down um
and this is one of the ones I was going
to replace so then one of the ones
that's in Ed then would become the
backup
um each of them are probably anywhere
from seven to eight years old and I
think it's time to replace um it's one
of those things we don't you know a lot
of the year we don't use them but when
we need them we need them and this is
the time we need them so I was just
trying to get a head start on replacing
one um as you see that $72,000 doesn't
show up in the capital fund that's
because it's in the refu fund so you'll
see that corresponding line in the refu
fund Capital um you'll also know the
price you probably don't as impressive
as those machines are probably don't
want one for your property right now
they are impressively expensive a
chipper uh which is the trail along
behind our leaf or sorry our tree crew
uh you'll see those
big shoots that take the tree debris and
shoot them into the chipper truck um
similar situation with our chipper uh
needing to be replaced and we do have a
backup um half ton pickup truck with
liftgate and uh trash hopp for our food
waste program which will be discussed in
a second here by Mr
bashore and I'm any questions on
that okay moving on to our city hall and
Technology we have budget for office
reconfiguration here but also we have it
in that Urban Redevelopment Tiff fund
that Monique had asked about earlier um
that will uh that that's a proposal
we'll take our file Stacks that located
the back of City Hall which we're
currently digitizing and provide for
some more office space there and also
reconfigure um we have more and more
workers that are kind of going between
different locations or doing some remote
work so we're going to set it up more
for hotelling of desk space um security
enhancements for City Hall uh keeping
that in the budget uh to continue
address some of the things that we've
talked about in the past Jess you a
question was curious going back to the
food waste trash Hoppers if grants
available there may be yeah there may be
um there's going to be a timing issue
probably with that which we'll discuss
in a
second um technology uh we have funds in
here to uh solidify our av some more um
make those microphones more reliable and
clean up our furniture situation over
here in the back um public meeting
technology upgrade our our iPads are uh
quite old um many of our commissions
still use those iPads uh so we're going
to replace those our city hall
copier uh literally crashed on us about
a month ago so we are on a very
shortterm rent with an agreement that we
will purchase it uh upon um
appropriation for the funds if we get
them systemwide server replacement it's
been six seven eight years all of the
servers that underline our our functions
um are due for replacement so that's
that's that's the servers for Cross City
functions um across all
departments Mr Markham so security
enhancements is that are you
accumulating money with a specific goal
to do some things or is that being spent
on I know there's things we talked about
I'm not
sure I I probably don't want to get
super specific about what it is but um
we do have because we're doing
architecture associated with the office
reconfiguration we'll try to fold that
into the same project I think what has
happened is it's been on the budget it's
been on wish list
but we haven't quite gotten to the point
where we've gotten somebody out here to
design that and and pull the trigger on
is there a fund that still is
accumulating then for that no it's just
that money goes away it's reappropriated
the money okay thank
you yep um can we get a line item for a
technology Cabinet St that's the
furniture piece okay all right very good
thank you than you for asking y Mr
mCP um two things one um there have been
some discussions around a new um
timekeeping
solution where does that sit in this
budget that has already been
purchased so the eping
software is purchased and the licensing
of it shows up in the tech budget
okay okay and then there have been also
some discussions around tools to help
the um teams work together more
efficiently internally um so whether
those are workflow tools or um just just
ways to help teams um work more
efficiently is that captured in
technology or would that be in operating
expenses or is it to be determined
that's the TVD I mean okay I'm not if we
if we come across something that's I'm
GNA share the microphone yeah if we come
across something that's more appropriate
than what we're currently using then we
would come back for that but we don't
have anything currently proposed
got Parks Capital um Mike isn't here uh
tonight we can go into greater depth
with this uh next meeting some of these
are closely tied to the rec Parks
function others are more um spread out
across the city um there are by the way
there's a legend on the page at the end
of the of the um budget that talks about
what these asterisks mean so the single
aisk is
seeking grant funding to assist or these
are identified as projects that could be
offset by Grant funds um the fun all the
dollars that are expressed would assume
that we don't get the grant funds but we
we would plan on still seeking
them Cassidy Columbus is doing redoing
North Cassidy north of the railroad
tracks and part of that project the wall
that is sort of a Gateway landscape wall
that was recently installed is going to
have to be
reconfigured um so that's uh budgeted
for here um we are
proposing basically Roomba lawnmowers
for Commonwealth Park they're much
larger they're commercial scale um they
will save us on some Personnel costs but
uh Mo most importantly they're
recommended by Turf maintenance folks
because they are mowing like every night
so which is better for the grass
apparently um probably better for the
usage too of yeah field hockey and well
that's true yeah those the the battery
power they are battery powered yep so
they'll have a docking station they'll
return to um we're proposing how heavy
are they heavy enough and they'll be
tracked
okay how many how many of them are there
you I believe there's I I I think
there's I'll let Mike answer
that either one or
two Schneider restroom um we are
proposing a uh three season restroom uh
to replace the portable toilet uh near
the Schneider Fields um what we're
hoping to do is retrofit one of the uh
sheds that we have there right now they
I say shed they're quite nice um to
retrofit them one to allow for that so
typically like a freestanding public
restroom would cost at least double that
that's why that number is a little lower
um we do have restroom modifications at
the temporary Senior Center to allow for
better
accessibility um that has been a
concern um and then we have a couple
things that are GNA We Believe come out
of our Jeffrey Park plan including
invasive species removal habitat
restoration those are really Prime
candidates for some ODNR grants um North
Community Gardens uh gravel replacement
the gravel that's up there is difficult
for gardeners to work
around you'll see there's a blank at for
season shelter um we are working through
the design process
uh I believe that there will be adequate
funds built up in the capital fund to
accommodate it um but I without having a
better number I'm just leaving it there
as a placeholder that we could come back
to uh we know the Jeffrey playground uh
needs replacement I've heard from many
of you about it and yes we were aware of
that already already but thank you and
uh we do think that that will also be a
good fundraising uh uh potential there
um but we've schedu we've scheduled that
is a rough estimate budget um it is a
large playground so we're capturing what
we think would be adequate funds it may
come in less than
that tennis court resurfacing tennis
courts are in bad shape um so we have
funds in in there to reconstruct them um
more more than just a a skim and overlay
and we've budgeted for water filling
stations at our Parks uh that don't
currently have them all of your wish
lists are just coming out of here the
ice rank unfortunately is not here yet
sorry Jess um caretakers Cottage repairs
there are there's a variety of deferred
maintenance items at the caretakers
Cottage uh so the Historical Society has
been strongly advocating for that and
we' Incorporated
that and uh level two charger actually
we'll talk about that later but we have
grant funding already for that so that's
that was in there
and now it's not um that is our capital
budget those are a lot of items um it is
uh a little bit higher than last year's
capital budget about 3% higher capital
budget than last 3.8% I think higher
than last year um you might see some
additional tweaks as we continue to do
some costing on some of these and I'm
happy to answer any
questions yes Matt um City colum has
just installed three four season
restrooms
downtown um have you taken a look at
those and I mean they might it might be
it might be worth it if we're gonna
spend 60,000 in and a little more even
double I mean I
just I've fear of people staying in them
for extended period of time depending on
the design and and then people need to
use the restroom in the winter time too
it would not be difficult to make these
four season um okay in fact
I I just really thought spoken out of
turn when I even said three season
what's that okay I thought they did a
really good job downtown I was skeptical
at first when they said they were
putting him in where they were putting
them in and I was like oh what's gonna
we'll check it out but it looks really
good and then um tennis court reserving
reconstruction any thought
to making a combo tennis pickle ball
court I'll let Mike answer those
questions when he uh when he's here I
just know I hear from a lot of residents
that could we could use more pickle ball
and um I know there's ways to paint the
you reservice okay yep yes Jess just
want to go on record in 2019 when I was
first elected and you guys all were like
pickle ball courts what and I'm like no
it's a thing just want to go on record
umly
noted I was seeing it all over Columbus
and we were early adopter and after we
have an ice rink people would be like
can we paint the tennis courts for ice
rinks or they might wow we're sevenet
short of ice and good job Bexley for
making a six sheets short of ice um okay
so water Filling Station super excited
um they're going to be at Jeffrey and
the pool how about common
well
um oh actually yes sorry that's already
spec though that's part of our design
for the bathroom yeah okay great um any
thought of having those also on the
trail we have one already at Schneider
that what you referring to or the trail
at Jeffrey the
trail um where I know where where we
have it at Schneider yep but
as that continuity you know you're going
to the dog park you don't always go all
the way up to Schneider just kind of
coming through Beckle biking running so
our water we don't have water lines near
uh the trail I mean we could potentially
add one at Aster entrance um do we have
water lines for the um for the dog B
right that's what I'm talking about that
Aster entrance so we'll look at that
okay yep um great
job I don't disagree with Matt on
looking at the pickle ball access with
the tennis
courts and then do we have an idea as
far as we think we'll be fully funded
with grants for the Four Season shelter
and we think that's going to be
something that we're going to start in
2024 so seeking grant funding to assist
does not mean fully funded with grants
um we have already applied for the state
capital budget for the Four Season
shelter so that's that's uh actively
something we're seeking um we think it's
a good application for that um but you
know our best estimate is currently that
it's in the realm of an 800,000 to
million dollar project um that will not
get that level of funding from the state
uh we have been building up a balance in
the rec fund and so you'll see that as
we cover that so I would anticipate that
if it moves moves forward the Four
Season shelter would be funded from
hopefully a combined um state capital
fund our Capital fund and the Rex the
Rex fund so it' be kind of three sources
of funding do we feel good about that
happening in
2024 it's very possible I don't know I
don't I can't say I feel good about it
until we've you know finished the design
okay I know it's a priority for Mike and
his team Y and in Mine by
extension oh would also like to say how
interesting and fun it's been to watch
Matt Kingler age into the pickle ball
demographic
not not there you do know that it's it's
also a game that picks up quickly so the
young the young people love it oh yeah
yeah instant satisfaction I think we
should have a city council elected
official pickleball tournament we've got
a long night so I'm gonna keep going all
right if you now turn your budget
to our first account page
six um couple things to highlight here
we do have an increase in special events
overtime that is reflective of what you
guys have already done in terms of
special
Appropriations um and the fact that we
in general have seen an uptick in
community
events any questions for the chief
before no all right thank you Chief I
wasn't mean me to call you
um good night we also have a increase in
our special needs that is a line item
that focuses on um accommodation whether
it's for
translator or uh children with special
needs that go through our rec
programming um that we have across City
functions we do know of an upcoming
increase through our summer programing
at the rec department that we'll need a
special needs additional
appropriation um and then we have some
minor adjustments that reflect spending
patterns and
needs um among the accounts some
reductions and and
increases any questions about City Hall
account our grants account
um we'll see a large reduction because
we are not going through our BCF year of
the parks
uh state capital Grant may show up there
later but we're not going to appropriate
anything until we know that we have that
um we have our customary allocation for
the Community Foundation grants new this
year we're calling an aggregation
renewable grants Dy calls it green backs
but part of our aggregation program is
that there's money that is tucked away
specifically for energy uh projects
clean energy projects in the
city we plan on using those to expand
our EV public EV charge and
infrastructure in some key areas of the
city
including um and these are not final
until we've got all the final like
pricing for it and plans but where we
are hoping to place them is Drexel
Avenue North of Main Street the
commercial District Cassidy north of
Main Street in the commercial
District Jeff Park of the tennis court
parking lots Schneider park at the uh
athletic parking lot um and
Schneider's particularly important you
know one of the one of the talking
points right now on EV infrastructure is
making sure that there is accessibility
to lower income populations I know from
subjectively watching charging that
occurs at City Hall that we do have
residents of the area that have there
are a lot of lower cost EVS that you can
purchase especially used that are using
those Chargers so I know that it's a
need and it's a lot harder for folks
that don't have like a home garage or a
single family home to charge overnight
so I think that's an important piece of
it as well we will not be offering this
as free charging so we're going to start
to roll out a metered parking
Arrangement using uh probably the same
app that Columbus uses for their for
their parking so that when you park at
the city hall level two Chargers or any
of these Chargers I'm talking about you
would open up that app you would pay
based upon the time that you're sitting
there and it would be metered based upon
the cost of the energy essentially
literally the same app park parks
whatever
Columbus uh Park C bus or whatever is a
reskinned park mobile yeah they don't
use Park Mobile anymore Park Mobile
okay I think I mean we haven't chosen
that for sure but that's sort of that's
the that's the concept yes Jen what's
the cost associated with that with the
app no no no no no no like if you're
you're paying to to charge your your
vehicle is there like yeah well we would
set it our cost of energy is with
transmission and generation is
approximately like 15 cents per kilowatt
okay those Chargers will
charge probably about six kilowatts per
hour so that's 90 cents an hour okay
right so we would price it at our cost
and um so as Energy prices fluctuate
that cost might fluctuate right um there
is some obviously the app charges a fee
to us so that we we' tack on a little
bit extra to cover our costs on that but
the key is that you know
some point in time there's a cost to
that energy and uh so as we expand it I
think we need to start capturing that
and also it it discourages people from
parking on those spaces that aren't
using them to charge which is
frustrating for Ev drivers when that
happens all
right
uh this this will obviously is if we
receive other grant funding we will
appropriate differently through this and
through throughout the year um seeking
that through you
guys City attorney account it's my
favorite just because our City attorney
is my
favorite we have a uh retainer increase
based upon a rigorous negotiation with
our City attorney and the time that he's
spending I will say it's well worth it
one of the things you'll notice in
trending these accounts as you will see
uh we have greatly reduced our outside
Cal expenses even as we've had a year of
some um definite utilization of of legal
fees um I credit Mark largely for that U
Mark has
um done a great job of picking up um
some additional kind of areas of of
legal service for the city um I've also
helped our staff we've done some
rigorous training on not calling
attorneys as much so that's helped me
first call Mark first um so I wanted to
thank Mark for that um partnership has
been very helpful um so in keeping with
that we're reducing our outside Council
request um again would like to have
capacity because we don't exactly know
what happens every year
but
um I think it's adequate most
likely any questions I would just say uh
as well you know to the the people in
the community here I think they would be
really uh gratified to know that Mark
really does
spend uh time considering costs for the
city legal wise and provides a lot of uh
you know feedback and advice on how to
uh how to be economical and effective
with our Legal
Services yep and he's good looking I
didn't say that speaking of which human
resources account see that was a
segue um this was formerly called our
civil service account
account uh it now includes a uh
Personnel line item for our HR
coordinator um some additional money for
training for exactly just what you
witnessed uh additional recruiting uh
budget um and some operating expenses um
these are pretty reasonable they're not
a huge increase over what we were
spending before in our civil service
function um and these are directly
requested by our HR
coordinator happen to answer any
questions on that
yeah I do yep uh so I look at the
auditor's office expenditure detail uh
where it notes that's on page eight uh
where it notes under salaries and wages
HR coordinator and then also on 10 now
we're saying that so I just want to be
clear is
this explain the the issue to me there
that's probably that is a typo um HR
coordinator is coming out of Human
Resources um but I do know there's an
increase and you'll hear about it before
has do with cross
training I believe that the HR
coordinator in the auditor budget would
be the
payroll the other Emily okay so yeah
that is
payroll that's right that function was
payroll and she's gonna be doing less of
the HR now that we UMR no I just that's
well I knew I just want to make sure
there
so wasn't thank you it's not a typ my
bad too
soon city
council
oh city council
um we have an increase called for an
ordinance
codification
uh we've just we have quite a bit of
variability but Natalie feels that we
should have a little bit of extra leash
there for
um codification as it comes along we
have what we see year to date is uh not
reflective of what we're going to end up
at at the end of the
year otherwise we've left budget
for the other potential expenses in uh
that
account any questions on city
council I would like to see the meeting
refreshment line used next
[Laughter]
year yes zero zero spense date those
have been coming out of gosh darn it the
city city hall account
okay
inappropriately our development account
um want to spend some more time on this
one I mentioned during my presentation
last week of or two weeks ago kind of
the overarching presentation that we are
adding back in the budget a director
level position for development
Communications and
administration that is reflected in this
budget um this this same account has had
had kind of a iteration of Professionals
in it um you know 10 12 years ago there
was a development director uh then we
had
a a deputy development and
communications director deputy director
of development Communications then we
had a Communications
manager uh promoted to Communications
Community Affairs manager that was Sam
metf um now we're proposing I'm
proposing to bring this back to having a
director level position I think for a
couple different reasons um you know
we've heard from Capital they have
openly talked about plans to continue
to potentially look at ways to uh
commercialize some of their land we know
that there's some movement in the
ownership potentially of Gateway South
which is going to trigger a development
of that site that's the parking lot
across from the
Gateway we know that in the Ferndale
Mayfield area area we've been working
really hard to line up um a future
Redevelopment of the former landfill
space and um we have movement on the uh
East Gateway of the city so we have a
lot of things I didn't even mention
what's happening in North Cassidy we
have a lot of things that are currently
moving in the development sphere um it's
a position I think could be very helpful
uh to me and to the administration to
make sure that we're paying the
attention to those projects that's
needed um so I am proposing that to
return to our budget
um we had still had the placeholder or
still had the budget last year for uh
Sam meta's position so you'll see it's
not a it's not a radical increase in
costs um and continue to support uh the
necessary
development and Communications resources
in the in the department we also have a
line item to provide uh shared funding
of the one Bexley uh coordinator that
number might be a little bit High we
have $40,000
placeholder essentially what we have is
that the schools in the city will evenly
divide the cost after the library kicks
in a little bit um so that we have a
cost share across all the organizations
I expect the number will be less than
40,000 but that is a placeorder as we as
we go through that we'll have better IDE
action in the coming weeks about
that happy to answer any
questions
technology um little change in the
technology there's been an
increase
um in our uh our hardware and software
line items we're obviously we continue
to see cost increases in Hardware uh
we're also a little bit behind on our
Tech Harbor refreshes and our um Tech
manager would like to see um a little
bit of an acceleration it's a minor
increase software licensing more and
more we're dependent on U software
solutions to assist our different
functions the auditor just mentioned our
timekeeping scheduling software that's
been added as our Li as licensing we
also expect additional licensing from
the police CAD RMS system that is not
reflected in the budget right now um so
this is just our standard business as
usual
continuing any questions on
that can I move you can I move you back
yep on the development one so I the one
Beckley coordinator position you
probably already said this is this is
that a is that a
reoccurring salary cost that we would
project into the future so this is a
contract um and it's been awarded for a
year okay I would expect us to have a
continued investment in the program um
we expect it to be successful and we
want it to thrive so we are expecting
that we will have some type of
professional support of the program into
the future um I would not be at all
surprised if it looks differently than a
outside contractor in the future um but
I don't really know what that looks like
until it gets part part of this RFP was
to help launch the program more robustly
and completely so why are we ambiguous
about like the cost for that like how
much we're caring versus library and
school and stuff I'm not ambiguous I
think I just we don't have I don't I
don't want to speak on behalf of those
other organizations I have a good
feeling for what it is but I don't feel
comfortable talking about it it's not
ambiguous though I think that the
library will cover a proportional share
based upon their budget essentially and
the schools in the city will take uh 50%
each of the of the remainder what's the
cost of the contract it's still being
firmed up because we're combining a
couple different contracts but it's
probably in the realm of 50 or 55,000
total okay that sounds a little
ambiguous though well it's still being
solidified okay I mean honestly we just
I've made calls the past two days to RFP
responders based upon the interview
process that we've gone through but this
so what we're putting here is
um generously over what we think we
would will be spending by like by the
12th I will have a much firmer figure
for you if if you want to see those
numbers right now I feel that this is
definitely going to be adequate um one
of the I think maybe the confusion is
here we're going to have a coordinator
which is a contracted position but there
will be marketing resources there will
be branding resources there's some of
the things we're trying to talk through
that with the coordinator to make sure
that we have adequate budget for what
the program needs in the first year to
be successful okay we'll have a good
feeling for that coming
up
Monique under the technology budget I
see that it's got copier use maintenance
but then in the capital toal budget
you've got um 24,000 for City Hall
copier y those be two different copers
so that's copier use maintenance across
all functions it's literally our
maintenance agreement on those copiers
we don't lease copiers we own them okay
uh because the implied lease rate is
basically like eight to 10% of Interest
so we will still have a maintenance
agreement with The copier that we have
here we also have copiers of the police
department and the service department
and the rec department those are all
covered under that okay thank you for
clarifying
that yes Matt for the director level um
the position do you have a do you have a
scope um for the position I do we have
an upcoming executive session we'll talk
about that a little bit more in depth
gotcha
yep anything
else okay um building and
Zoning is next page uh it does include
the new position I talked about the
building department assistant to provide
additional support to the department
with a focus on Code Enforcement
scheduling and tracking in general kind
of front desk work for the building
department um other other line items in
this account they can vary depending on
the types of developments that are being
reviewed one thing that continues to be
a source of consternation is our
building offici
timeliness of billing I don't know if
you guys remember us talking about that
in the past um we have tried to address
that we have a much we have a better
system coming next year so I think you
will see solid data on that uh as we go
go
forward in our boards and commissions
account uh I'm skipping Senor
programming because Mike will cover
that um bless
you fairly fairly straightforward
Provide support to our boards and
commissions um this year has been a
little light on expenses because we've
most of our meetings outside of boards
and commissions instead of doing
trainings we focused a lot on
coordination among the chairs of um
procedures and processes rules and
regulations um really fruitful meetings
but they have not costed us anything uh
we do need to get back into doing some
more training next year U ethics
Sunshine Law processes that sort of
thing and those are my
accounts except I forgot to tell you our
fire contract we are projecting a 5%
increase from Columbus I believe be sure
that's a good number or
estimate
okay the health department on page 22
that is a good number that's the health
the health contract based upon the
actual figure we've sometimes not had
that number in
place
um and that concludes the accounts that
I'm going to be reviewing with you
all and from here on out we can always
revisit any of these at any time that
you want to but we'll be talking about
service department and then the rec
department next meeting but today we get
to hear from
Andy take it away Andy you want to pull
up the budget yes
sir we'll start
on page
21 one moment getting there
whoa yes
struggling okay
GRE lighting yes
sir so I have a lot of counts to go
through tonight um I'll try to be quick
what I planned on doing was um touch and
base on whatever line item I had to
excuse me increase or decrease and on a
street lighting um really only have one
small change it's my repair and
maintenance supplies I did raise that um
ever since covid I've seen a significant
increase in the purchase of our light
Foles um I've actually had to switch
from fiberglass to
aluminum um to get the light bus and
stock quicker and that's the only change
I have on this account
increase happy to answer any
questions Matt just curious so you spent
50,000 year to date in SE at the end of
September are you expecting a large Bill
to come in before the end of the year to
get up to that 100 close to that 110,000
yes sir okay um the last order I think
was almost um 11 months to get in so the
the lead time is getting shorter but I
still have an order coming in right now
that'll eat up a lot of that
money my next account would be service
Administration page
22 um I really only have two minor um
adjustments in the light item um but
then me and the mayor have
something uh we'll share here um only
raised up our meals and refreshments and
our drug testing that was the only two
increases I
have but if you look at the top um Ben
do you want me to start with this or do
you want to start with so um a while
back we got some rfps for our um food
waste
program and uh the mayor asked me to um
price it out and see what it would cost
to do in house and you'll see in this
um I'm sorry I'm on the wrong
page I'm sorry yeah so this is another
new position I'm getting my pages messed
up
um so under service Administration um
I'm asking for a utility locator um so
right now what happens if the Clum gas
or resid doing a project they would call
the 811 which generates an oops ticket
um right now when that happens I have to
send a guy out to Mark the street lights
um the mark the water to Mark the sewer
and the storm sewer and the sanitary
so I'm asking for um to create a new
position so I would have one employee
that would go out and Mark all the
cities
utilities and that would be one part of
their duties and another part of this
Duty would also be um working on our
sign replacement
program Matt is that street signs all
signs is that yeah what happens with the
old street signs we uh usually scrap
them you ever replace a Briden Road one
could I get it a what one a Brien Road
one could I get it gotch you buddy thank
you all
right may you could just do it this year
okay yeah what about a fundraiser silent
auction on the street signs and then it
all goes to you throwing this out
here that's a good idea Sam try to take
money
out
you can bid hammer
out so are there any questions on this
new position that I can help
answer
sorry I like the
new needed um
my question it brings up something else
5G po I know lot all that that we had
many
applications we had one um and that's it
and it's kind of stalled out um but it
kind of it was really hot and heavy
before covid and then it just kind of
flatten out the one we had got
approved but never got installed never
got installed yeah okay I'm not sure
though I have a feeling because of I
mean just knowing a little bit about the
cost of that infrastructure they're
focused on high density population areas
first is my suspicion
but we've also done some Outreach to the
telecoms um in general we've see the
dead zones expanding and moving a little
bit in Bexley and so we're trying to
advocate for infrastructure and very
open to and you know encouraging the
infect that help with
that um my next um account will be State
Highway uh page
31 I ski the vehicle and urban forestry
um we'll come back at the next council
meeting on that one
um so on
this B do you want to go the line item
on so on this I actually um decreased
the operating expenses um the reason I
did that is um this Lineum item is
usually used to buy salt um and right
now we're currently stocked up and I
think we would be okay I'm starting the
winner with what we got and moving
forward so I actually decreased that a
little
bit beer there's a typo on this we're on
page um 31 beer if you look at that
extra row just it's just repeating it's
not false summing but it's
just I'm sorry say again Ben the extra
row under operating expenses is just
it's a presentation issue I want to clar
just backing up for a second let's make
sure to cover what these funds are so
the state highway
fund it's
funds that are given to us specifically
from auto license and gasoline excise
and license taxes for the maintenance of
our state highways we use it then to
purchase material and to pay for
personnel eligible for expensing
underneath that but it's a finite amount
of funding that's coming through that
and so one of the reasons we reduce
maybe in one account but then you see
salt again in a different department
alog together
it's because there are various sources
of funding for that so if you look at
the fund overview you can see it's still
being drawn down a little bit because in
the past we had built up this really
large fund balance for no good reason
because it's just designed to be a
cyclical operating fund so we have drawn
it down a little bit in the future
you're going to just see pretty much
balanced fund on the state highway fund
um and you'll see a couple funds that
seem to have the exact same number or
sorry same name but they have some
unique funding sources and uh a
different
methodology such as the next one one
question on that it might be a silly
question but the the salt that you
purchase is there a life shelf to it no
y as long as you keep it dry you keep it
dry okay and don't let it eat after
Midnight's reference get that log
nobody my next account would be uh page
33 um the Street
Maintenance so this is a little similar
in terms of it receives auto license and
gasoline and permissive tax funding for
the maintenance of streets throughout
the city um but and and we use these in
the this in the prior fund for ongoing
maintenance this is different from like
Capital Improvements like re you know
resurfacing um difference is this is our
other this is kind of our primary
maintenance fund for streets so you have
a general fund transfer that you see
written into that to help balance that
fund
out okay Andy I'm done with my
explanation okay really um on this
account I just bumped up um the curb
replacement um and everything else I uh
kept the same um the concrete costs are
continually rise every year um so I did
move that up a little bit but other than
that um this account is remain flat
other than
that uh my next account would be water
Administration page
46 uh Andy let's back up to the water
fund overview oh yes sir
um that is page 45 45 thank
you so city of Columbus projects 5%
increases in water and sewer
rates um so you'll see that reflected in
our receipts side both for Capital and
normal
receipt
um one thing to keep an eye on is uh the
trend of the water fund itself is slowly
declining um part of that is we do have
an increased investment in our water
line
replacement um we primarily see that hit
in U in our debt service under the water
fund but our Capital fee is not is like
not even quite keeping up with Debt
Service so you see our Capital fee is
304 our debt service is 308 that is
capital Debt Service and so as we
continue to replace water lines we're
going to see that our Capital fee is not
adequate to keep track with our Capital
replacement costs and that's zero
interest debt so it's not like it's um
we're not paying interest or any of that
uh we're gonna have to address that as a
body over the coming years it's not an
urgent matter right now but it will be
over the next two or three years so I
just want you to know that um also when
you see net increase or decrease the
decrease to
261 often we do not have expenses that
TR
um so I don't expect that our decrease
will will hit that Mark and we've done
some tightening in this budget uh just
knowing some of the stuff that we just
talked about the other extraordinary
cost that we have that we're facing is
our our water meter transmission units
have a fixed life before they need to be
replaced and so we're getting into water
meter and transmission unit replacement
program that we've already talked to you
about we've already funded it but uh
huge backlog you keep on hearing this
it's happening still with mtus um so
you'll see that again in the budget so I
just want to provide that overview
before we then go into
Administration so if I'm Gonna State
what I thought I heard you say um which
is we've increased our rates essentially
5% based on guidance provided to us from
the city of
Columbus um yet we are spending at a
deficit in this account and we're
digging into the piggy bank to the tune
of 260 some out thousand and last year
it was 516
well maybe that's not a great example
because we had um prior incomes and
things like that so we'll call it 260k
so I guess what was there consideration
to increase it say 6% or 7% so that
when we'll say in two or three years
when that fund balance is depleted that
we don't need to make such a large
increase so we
start kind of ramping it up and it's not
a significant step increase in the the
fees it's a great question um I'm highly
sensitive about water sewer rates I
think we all hear about how expensive it
is for water and sewer and Bexley uh we
did a study last year which just had
Janet update so I'll have you updated
numbers at our next council meeting our
rates are competitive residents don't
realize that but they're similar to
other communities um but it's still it's
a it's a big financial hardship it's a
big burden on some of our households so
to me an ex a an increase in those rates
above and beyond what we're paying
Columbus in terms of percentage increase
um I would really like to avoid and I
think there are some Stones we haven't
yet turned over um I think that you know
there may be different technology in our
in our meter transmission units that's
more uh cost effective in the long term
than what we currently have I think that
there are some ways that we're doing
things we could do a little bit
differently I also think we need to look
deeply at our Capital fee and discuss if
that's adequate uh because of we know
that that's going to be recurring cost
so I think it's a question that we need
to tackle and I'm not prepared to tackle
it today in this budget if that makes
sense I think that we do have some time
I think that you can already see if you
look at the actuals uh in years past the
205 305
380 that 261 number is not going to be
261 it will be less than that because
we're going to have excess expenditures
or Appropriations that we don't spend so
we are already we are already looking at
that and and helping to support
sustainability on the road we need a
bigger look at it I think we should do
it next year I think it should be part
of a a process that occurs outside of
our budget process but then gets
integrated into into our budget
process and you're gonna hear similar
speech on the sewer fund just to give
you a heads
up Mr B yes sir um only made a couple
changes on um this account um I adjusted
our computer maintenance I also adjusted
our um water testing you'll see the one
increase but that is from the city of
Columbus contract um like the mayor is
saying um not much I can do about
that any
questions um my next account would be
page 47 it's my water distribution
account
and there's really no change on this we
do have a capital line item at the
bottom um some some of our small
infrastructure projects and for some of
our new um irrigation installs but other
than that this account has remained
unchanged I also know there's a typo
there because there was a capital budget
this
year in that of
60,000 so we'll make sure that shows up
it's actually
reduction
under I just C I'll get to back to
there's there's a
capital there is a 60,000 in our capital
budget this year I think it's because we
tried to combine those two line items
there was Capital new capital might have
just gotten lost when you do that yeah I
think that's where it got lost if you
see year to date you'll see 60 Grand
that was a shared dump truck between
water sewer and
general yep do we already have a staff
member with back certification or is
that a class they'll have to go
ATT I'm sorry M what was it for for the
regulation and compliance one staff
member is also required to have backl
certification do we have we have members
on staff that are back or we got to get
people we do have members um I'm wanting
to probably send one more guy to that
training but we do I do have staff
trained in
that and then do you have a ship date or
an estimated receive date for the water
meters I wish I did um we ordered 58
meters and it it was almost a year that
we got them so um they're telling us
eight months and it could be sooner but
the the backlog is ridiculous right now
um I went to two different vendors and
it didn't matter they're all getting
from the same you know
supplier
but not to put you on the spot because
we've never talked about this before but
I'm gonna um do you do you know how many
meter readers we had back before we had
mtus like
staff I can say that we would allocate I
think
four three or four man either three or
four man years we didn't assign anybody
particular because they go they the
whole service department would just kind
of shift to reading
Mak sense substan okay thank
you warm question sorry um the leadline
service program starting in
2024 what kind of Burden does that put
on your department uh it's pretty big
burden uh it's um from the EPA um so
we're we're on track um right now I
think we're in pretty good shape but
basically anytime we touch a line um we
have to see if it's LED and then we have
to keep records um we've already started
but you know I'm I'm trying to get a
head start on it but it will be a huge
undertaking but um not much we can do
about it really
gotta uh moving on my next account would
be
um sewer
Administration before we go we're going
to talk about the sewer fund over
is on page
49
um this is one where you'll note um
pretty substantial draw down in the
sewer fund and that's by by Design we've
talked a lot about our accelerated
investment and our sewer infrastructure
um we continue to propose that in this
budget um we are doing five years worth
of work in one year um in terms of some
of the expansion that we've done the
lining that we've done and we're
continuing in that FastTrack proposal
we're also continuing to fund um to a
lesser degree because there's less
lesser demand for it currently the um
sewer remediation loan and and uh sewer
remediation program for Residential
Properties um so that's that's the big
picture
obviously couple things because we
haven't had full utilization of sewer
reation loone program we're not going to
see that number look is it's not going
to be $800,000 deficit but it will
drawing down the balance for sure
because of that accelerated Capital
Improvement we can't continue the
accelerated Capital Improvement into
perpetuity unlike the water fund and
opwc we don't have nearly as much debt
coming out of our sewer fund because we
haven't done as much sewer work through
opwc we are doing more than we did in
the past uh so you'll see we'll have to
have a similar conversation and you guys
know we're we're working on doing a
comprehensive reassessment of our sewer
lines to facilitate the conversation in
terms of what will be the adequate
funding level going forward um we can't
do this every year and so we're going to
need to have that conversation and again
it's something I would slate for this
this upcoming
year yep just curious is that assessment
are you guys doing that in house or's
like emht doing it or somebody
subcontracting it out EMH andt did the
last one I don't know if I I haven't
gotten great updates maybe you have from
our city engineer and where we are with
that I'm sorry Matt what was the sewer
Assessment program updating the sewer
study so yeah emht was the last firm
that did it um right now we're doing
trying to do a lot of it inhouse and um
and through another contractor but um
it's not to the level that EMH andt did
it you know I think it was
2013 um right now how we're assessing
them is when we're doing it with our
crews and whenever we have backups
that's where we focus on as far as you
know seeing if there is a problem if
that line need needs lined if it needs
dug if it needs replaced um so we're
doing a a little bit inhouse and then
still Contracting some out would it be
worth a capital request to help
accelerate it and to subcontract out to
get a a more holistic view quicker when
we come back to talk about this next
year I I I don't think so I mean I think
we're doing pretty good right now um
because we're still hitting some of
those lines from the EMH andt study and
13
um I mean I'm comfortable with where
we're at right now okay moving
forward if we did Outsource that what
what would be the estimate on
Outsourcing
that I I wouldn't want ball parket yeah
it would be it' be a big
number
can you can you scroll back um just to
the expended well maybe that's what I'm
looking for so I guess what what's
what's hard to tell in this is if I look
at this we've got we'll call it $2.5
million where we've dug into our piggy
bank over the past two years or this
year and then or at least what we
budgeted this year and what we're um
planning to do next
year what
where what What expenses do we have here
are we'll call it
discretionary um so when I think about
that this this area I think about what's
the stuff that's like a break fix we
it's broken and we've got to fix it and
then how much are we spending that is
kind of getting ahead of it because you
know when I look at these kind of
numbers I just get nervous that we're
heading towards a situation where we've
depleted the funds and again we're not
bringing in Monies to offset it so okay
okay it'll be the next account that Andy
reviews the sewer uh service so let's
start with sewer
Administration um Andy and then we'll
highlight them in Sewer Service yes as
far as a sewer Administration account
um really no changes I lowered um a
computer maintenance and
software uh you will see a charge uh or
an increase in the EU
eru um charge that um we've been under
budget for the last couple years um so I
did raise that so we should be on track
for 24 that's an environmental it's
essentially an impact fee that the city
of Columbus assesses based upon
utilization equivalent runoff unit of
course you guys are familiar with
that um the next account will be the
Sewer Service expenditure
and to answer your question Matt much of
this is um within the other expenditures
is uh negotiable right so sewer
improvements
are systemic infrastructure improvements
above and beyond day-to-day repairs
they're necessary but if we had a year
where we couldn't do them we could put a
pause on it uh this also is as you can
tell much higher than historic spend
because of that accelerated investment
same applies to sewer remediation and
loan
programs
um
and uh you know any of our any of our
funds Water and
Sewer we staff them to a degree to
provide a high level of service to our
residents we have a far better response
time than than Columbus does which
provides service to many of our adjacent
communities um so we also could over
time adjust service expectations if we
needed to I don't I'm not supporting
that I don't endorse that um I do think
that long-term infrastructure investment
is critical I also would remind Council
that we have um now I think we're in the
range of 2.5 million in our
infrastructure fund part of that is
understanding
that we will have some extraordinary
needs coming up
sorry still away boss um but that's the
only um reductions towards the the
bottom of that page um everything else
has remained um the same on this
account okay and then I'm gonna go back
to the
um well I think it's called out I'm not
sure the best place to look at it so I
guess but
we it looked like we budgeted a deficit
this
year of about 1.7
million and we are on target if we take
the
452 and you know annualize that let's
call it 600k so we are
underinvestigated the way I see it but
help me understand that
because it it looks like we're not doing
what we thought we would do this year we
just had that conversation so there a
couple a couple key figures that are
really feeding that and there we'll go
back to that sewer um service line on
them and if you look at the year-to date
on sewer
improvements
uh it's 24 sorry page uh 51 um you know
a lot of those contracts are still
ongoing and we're going to hit those
full expenses we do expect to spend the
full budget for that um we know that the
super remediation alone program will be
much lower than budget so that's feeding
that number um and then the water meter
replacement program is a huge piece of
that where we've they've been on order
for a long time they just haven't come
in I'd have to go deeper than that but
those are some of the ones that jumped
out at me as I was doing the budget
review um and just stress testing some
of the assumptions that were showing up
in the
budget anything to add to
that so my next account would be the
refug uh this is the account I started
to talk about um
earlier um page
54
um on this account um have a couple
increases on our colle collection
supplies and also our trash and
recycling line
items but if you'll notice at the top
this is where I started to talk about
before
um I think it was a couple months ago we
got rfps for our food waste program and
um the mayor asked me to dig into a
little more um and get prices and see if
we could save money doing it
inous so this reflects one employee
right now
um and trying to take it on in-house um
one additional employee and then we
would buy a couple um of the buggies
like the rec department has it would be
something similar to that to
kushman okay so our rfps have come in in
the range of
um 20 125,000 up to 175 180 I think it
was right around 175 yeah
um the cost of an employee could
currently this is a little confusing so
let me let me let meus back up a
second I'm not sure why this happened
but in our 23
budget the salary and wage item wasn't
in there at some point because would
typically I remember we had discussions
back and forth about where we were going
to pay a couple people and I may have
just
never okay I mean think we made some
last second changes and I didn't I
didn't do a good job of inserting
comments and make sure we left some
breadcrumbs along the way the intent was
that we have a full-time trash worker
who does our street sweeping and trash
collection uh that exists that person is
there today um Brenton if you know him
he's a great worker uh we also have half
of our sustainability programs
coordinator paid out of the refu fund
that was the intent in the past we did
that somehow that didn't make its way
into the 23 budget so sustainability has
been paid out of development Brenton's
been paid out of the street department I
think you said beer so you'll see a
there will be a reduction in the street
department wages goes into here this
would have the current trash employee
plus a new employee the cost of that
employee is roughly around $80,000 with
benefits
the current employee and the new
employee would oversee our food waste
collection
program um we would probably move it to
two different days of service instead of
just one day of
service um we would pick up the Tipping
fee costs and we would have some
equipment cost associated with that if
you spread the equipment cost over like
a 10 year syncing fund it's about
$10,000 per year so for a savings we can
bring the program inhouse The Tipping
cost for us is about $30 per ton one of
the reasons to me that's really uh
interesting is a it's a reduction in
cost currently we're spending about
$145,000 a year on the program B it uh
gives us opportunity to have some new
experience in refu collection it's been
a couple decades since the city has had
in-house refug collection uh was it
about 20 years ago that we outsourced to
rumy I
believe 30 30 okay it's been it's been a
hot second what we've seen in the market
is that pricing has continued to
increase a lot in those contracts which
is not
surprising um you know the rumy contract
is projected to be about 1 three four
million next year um we think there
might be some opportunity for savings
and better service in the city to
reexamine the assumption that we should
Outsource and one of the ways we want to
dip our toe into the water is to take on
the refu uh the food waste piece and
start to have some experience in
collection um so we think we'll save
we'll have an educational experience and
we'll provide we believe a better level
of service to our city we'll also have a
lot of flexibility in terms of making
sure that we're taking those materials
to the appropriate vendors for
processing um by decoupling the hauler
from the processor that gives us that
flexibility um and we'll be able to in
general we think uh provide a higher
level service so that's what you're
seeing in this Refuge fund um you'll
notice that the contract cost under
other expenditures is going down it's an
8.8% reduction it's going down there
because of the uh Personnel costs that
we're taking on um with this one
additional
worker so this one new position will two
days a week two and a half days a week
handle food Waste Pro pickup our current
person will do that as well and that
will leave them with additional capacity
throughout the rest of the week we'll
essentially pick up one additional work
day of one person worth of uh
refu or trash collection and we're going
to probably task some additional litter
pickup as part of uh part of the duties
for the that
crew Sam so the salary here I mean and
and just thinking about the expense
itself obviously their salary is going
to increase over that period um as well
and so does that model ref you know
consider that in terms of you saying
that we're still having a cost savings
and then I'll have a follow-up question
as well uh we're pricing in a full step
individual I believe just to make sure
it's budgeted properly okay in regards
to this position and more people and you
know I'm just
I'm what percentage of our residents are
using this program
and let's start there 50% two 2,000
households are enrolled in the program
okay and then and I only asked because
this is all anecdotal but a lot of time
at the beginning it seemed like there
were a lot of homes putting out the
buckets giving it a go um it seems to me
like that's dwindling and I only state
because if I get stuck behind the truck
it'll go halfway down the road before
it'll stop again and I don't see as many
buckets and I have two places that I'm
frequently at and Bexley and I look down
the street and both um and I really see
maybe one or two and so my question is
you know while I understand we have
2,000 would it be worth it to do some
type of evaluation of are there really
still 2,000 people doing this every
single Sunday and then I'll have a third
followup so I agree with you in terms of
evaluation um and the only way we can do
that
reliably is because we tried to do it
through a third party contractor is by
doing it ourselves okay um I think that
what we've had a difficult time auditing
this registered households as opposed to
households utilizing U because we're
relying upon the word of a contractor
and we we don't really know we do know
that tipping fees are going up or
tipping sorry tipping is going up so we
are diverting more through food waste
than we have in the past so we know that
data we just don't know the number of
active
households not to direct a city employee
is I know that's certainly your job but
don't we have somebody in house I could
certainly perform that audit as well and
the sustainability coordinator
um not really because they have to be
two places at once I mean we could
probably we could engineer a better
audit if we spent a lot of time doing it
um we would have to tackle both Crews at
the same time it also is UN the way we
currently have it priced and to be fair
the only way that is really fair to the
vendor is knowing how many households
have signed up to use it
because you know we're pricing based
upon the capacity of that program yeah
um and the other thing I think is
important is that a part of our
long-term strategy to be clear about
this and some people might not like this
idea so this might not be popular is
that ultimately the more food waste
we're diverting the less we have to pick
up solid waste and we can easily
transition to a bi-weekly Solid Waste
pickup because what makes Solid Waste
most noxious is food waste and solid
waste and so those of us who use the
food waste program know we utilize a
whole lot less solid waste and we can go
weeks without that pickup without it
being an issue and that's increasingly a
trend not just with us it's going to be
a trend across the the spectrum of
communities I like certain Trends mayor
but you know I'll say with somebody
who's still cleaning up some dirty
diapers and such I don't know that I
want them Fest ring for a couple weeks
and I don't think that would qualify so
I would caution you against that
potentially or at least have a serious
discussion I'm going to tell you my
concern here that I just look at this um
and I'm a lot more comfortable bringing
it in house if we perform the audit as
opposed to committing to this person uh
that we' bring in higher give the
expectation of a job to for years to
come potentially where we don't really
know that it's even something that we
need um as much coverage on and so
that's just where I'm going with is that
we don't have an odd to show that we're
still having 2,000 homes I know it's a
tough odd to perform but if we're going
to bring it in house then that person
becomes our responsibility our expense
and RIS go associated with it where is
if it's just a contract and we agree
that next year we need a modification we
can n you know so yeah I I hear you I
think
that the savings is enough
that I I you know it would it would be a
savings regardless of how an audit
performs unless we found no one was
using it which we know is not the case
um
also I am I am incredibly concerned
about the welfare for employees I am not
worried about knowing that there will be
another position in the service
department opened up if we find that we
need to reduce this program that's not a
concern like that that Workforce is
fluid enough that we can we can
transition people into other departments
where they'll be in the same wage
category and doing a different job that
they'll the Sten will be satisfied with
so I think we have actually more
flexibility in house than we do in a
contract I really do if if it passes and
everything as it as it stands out ask
that this incorporate some type of audit
for a review by next year's budget to
discuss sure before you go forward sorry
thank you Matt no it's okay um so if I'm
hearing you correctly you you said dip
our toes into the
collection so does that mean potentially
in the future the contract line item
will be bumped up into the salary and
wages line
item um and we'll be collecting all refu
and I say that because I hear what
you're saying Sam but I think if this
right now gets us an idea of what it
would be like Citywide for refu
collection if we could potentially do
that I think it's worth the investment
now um to see what that would be like
and I do agree that in the future you
know you can shift employees around
change their Scopes or whatever I think
we would um we'd be able to find a way
to yeah to make it work so 100% they're
related
so we're still talking a lot about
it I Andy doesn't we have varying levels
of enthusiasm about the idea as you can
imagine um my my motivation in looking
at it is I think it's one of those
functions that we have that's ripe for
exploring cost savings and service
improvement um it might be that we go
through the exercise we're currently in
the middle of and we find out that there
are not cost savings or they're not
worth the Pearl's not worth the dive as
they say we're still in that process
right right now but part of what will
help us ascertain it is on taking on
some level of service to sort of better
sort of enculturate what that might look
like yes
Jess do we register our recycle bins so
that we know how many recycle bins are
at all of our residents houses as well
as the compost buckets well say we have
2,000 registered compost buckets the
difference is recycling is universally
provided so everybody has recycling bin
or had recycling B at some point in time
not everyone uses them but they all have
them and we're paying for that service
at every property we chose a different
model with food waste because we knew
that it was you know it's a it's a
adaptation of habit not everyone wants
to deal with food waste it's going to
you know we wanted it to be priced based
on use not on everybody gets a bucket
take it the other reason it's really
important that not everybody who gets a
bucket is that contamination in that
stream is a lot more problematic in food
was waste and so um you
know vendors will charge you if there's
contamination in that food waste and
it's it messes up the entire system so
we don't want to just drop off a bucket
and have people like casually use it
improperly we want the Believers to be
using the food waste program and as a
result we have really widespread
adoption with very low contamination so
it has worked well um and I know that
because we track contamination and we
have other communities reaching out to
us asking how we are getting the type of
low rates that we're getting and how we
do it so my my question would be with
the recycle bins being pretty Universal
throughout the
community and our compost buckets being
more kind of isolated
to the true you know
users when we did our feet on the street
we kind of ran that audit
right so to Sam's point I'm just
wondering with a lot less um usage with
the compost versus recycle bins if we
can kind of take that same concept and
utilize from what we already did in
September that same resource that we
have I I don't know that I disagree with
that point thinking of what we had
already assessed and program we already
did um and we manage
that I don't know just food for thought
on
that yeah
I don't want to speak off the cuff
anymore about it I want to think about
it some more I think that um obviously
there's an expense tied up in that I'm
trying to think how that would translate
into lower contract cost and maybe
there's a way so I'd have to I just have
to think more through
that Mr Markham yeah um I'm
gonna throw some support for that as
well I think some of the programs we've
done feels like we could get out there
and audit it and it would be super
helpful and a couple ways for that uh I
assume you and Andy have some sort of
one sheet that uh we could look at that
would see like cost breakdown that kind
of LED you to get to this point yep and
that I would really really like to see
that I think this is kind of interesting
uh I know you were talking about it
before and I think I'd really love to to
see that so I could match this up with
with what we have here in your
um in your world where this happens how
how does this happen because uh is there
some sort of Vin diagram where there's
an overlap with these Services certainly
like what what's the implementation for
that if we give this the green
light you mean how would it happen how
would it play out yeah like in real time
like in real time we we're still talking
through this a lot um and doing some
additional final due diligence My Hope
would be that we're going live in the
next in next year at the beginning of
the year um there's equipment purchasing
whether or not we can operate with
existing equipment for a while uh is a
question um and so I think again we
would start to ACR savings early in the
year based upon our current contract our
savings would be in the in the realm of
about $35,000 a year okay um but uh
again I don't you know we we haven't
hired anybody we'd have to hire somebody
usually we can hire somebody pretty
quickly so um
and we just have to solidify all that
and we what we'll do is we'll come back
to you next meeting with a more
comprehensive presentation we can show
you historic
utilization we have had vendor provided
audits so we can at least give you that
information um and then talk through the
the pricing the modeling and and how we
might uh keep it accountable and it's
realistic I mean I'm here going to say
yes I assume then to to to foresee a
point where we cut back from once a week
to every other week and cut or cost that
way I don't just think that's realistic
I think it's necessary because I think
that and I'm sorry I know Sam you hate
that but ultimately in order for us to
obtain our zero waste goals we need less
material going to landfill one of the
ways you do that is you make weekly and
this is it's actually in our zero waste
plan the council adopted I'm not telling
any secrets this is in writing and you
guys adopted it which is that that is
ultimately how you achieve better
diversion is where it's more convenient
to divert as opposed to center of the
solid waste you and I are on the same
thing here uh so uh as we fight remember
that a little bit I'm not fighting uh so
I'm gonna that's my pass I'm gonna I'm
gonna double down on Sam's and say not
only you know do I really feel like the
need for an audit here but I I think we
would agree I think you would agree I
really would love to see a substantial
increase in usage here in the city and I
think Sam probably kind of said that too
because I I just feel like you know you
sold me on this you know a few years ago
and I said that seems kind of crazy
whatever and and I I've seen it work I
use it in my house and I I literally see
and feel the big massive heavy you know
that doesn't go here and it goes there
or whatever I think if we invest in this
and we believe in this I think we also
really need to be pretty serious about
seeing an increase in usage in the city
than if we are going to take that on and
I think I'm not just saying that from a
cost perspective but I'm also saying
like I think that makes a huge huge
difference environmentally as well if if
we can do that so I so passionately
agree with you and I want to explain why
one of the reasons that I took us down
this Trail and that is that
we I've said this to his face so I'm not
being incon in considered and saying
that I am concerned that the vendor that
we're using today is not achieving all
the objectives that we want to achieve
yeah neither does the next lowest bidder
in our rfps the one that ostensibly does
is 180,000 so actually now the savings
we're talking about is $80,000 a year so
that makes the concept of In-House and
even more attractive I don't want to be
irresponsible I want to provide that
data I've also said at our esac like I
don't want to push too hard for
expanding this program until we feel
very comfortable that the program that
we're with is achieving the
environmental objectives that we set out
to achieve yeah that's fair enough
that's fair enough so I agree with
everything you're saying
okay Mr Marcelina yeah uh a quick
question here in regards to our vendors
so let's say we agree with this and you
say you have a goal to set it up Jan one
but but that just simply can't happen
due to Logistics can we go on a month-to
month with this vendor how would that
work that's where we're at right now
okay so it continues to go on a month to
month okay hopefully he would entertain
it past the first of the year yeah we'd
have to work on that okay
um all right I would also ask that you
know we're talking about this program we
have somebody in house again not to
direct what she performs or what that
person performs but there's been no
education on this since it was initiated
that I'm aware of that's consistent at
least throughout the community that I've
received maybe I haven't been looking
close enough but has there been and I'm
missing your face indicates that there
has been I yeah I think there's been a
lot of work on it but maybe it's not
Landing well enough well maybe I don't
look hard enough so we could state but I
mean when we're talking about these
types of things with Street on the feet
it was put in your face and so if
there's another way to potentially think
about that to educate because I haven't
given it any thoughts since people
started putting the buckets out and I
didn't want to do it because it was
gross so I've maintained that position
and I'm not going to change it until
somebody gives me some education and I I
I think that I think I agree I there's
an intimidation factor in using this
program that there is not with a lot of
other things absolutely and people do
not necessarily know how to do it they
don't necessarily know the
limitations um I get I get a lot of
people that will ask me like what's in
you know what's in that bucket or how is
it you know whatever Y and they you can
tell they have this thing where like I'm
not really gonna do it I'm not really
ready to do it or whatever but yeah to
get them over there I think and I think
the cost is significant that's why this
the just overall the cost we're asking
for a lot of money that goes towards
this program and I understand it's been
a long-term goal with Bexley but every
once in a while you have to reevaluate
goals to an extent so I think that some
people would argue that they don't care
as much about this but they care more
about flashers to cross Drexel or
flashes across Roosevelt whatever it may
be so I just these are the things that
I'm thinking about for yeah the cost is
building to a rate I mean it's lower
it's a lower cost than other types of
collection um one of the ways it works
is because we have scaled it
uh I have I could go in depth as to what
we've done to educate the community we
have you know esac members who are going
door Todo trying to sign people up we
have commercials we have you know we
have it in the newsletter and I will be
very honest with you to tell you that I
have not put all of our effort into
endorsing and supporting it because I'm
not comfortable with the current system
we have and if you know but you might
know some of the history the current
system we have has iterated a little bit
over the past three or four years
because it's such a new market and where
it is today is better than where it was
two years ago but you know I do feel
strongly that once we know for sure how
this material is being processed and
it's been done in in the most
environmentally sensible manner then I
feel like we can go real gung-ho and
supporting it I think it's an incredibly
important piece of our refuge program I
don't see it going away I see Upper
Arlington it's just launch their pilot
programs to do the same thing um other
communities are offering centralized
pickup which doesn't work very well and
they're seeing why it doesn't work well
and they're learning from our program
and I'm proud of the fact that not only
are we doing this now for three or four
years in a way that you know as as as
much as everything I said is true about
some of the uncertainties about
processing we're doing it in a way
that's you know very low levels of
contamination High resident
education pretty decent uptake in the
community and um we're getting
approached all the time by the
communities learning from what we're
doing and so um I'll stop prizz but
that's that's where I'm coming
from I I'll just say for me uh I know
Steve and Joan came in here and
demonstrated their little bucket you
know when it we were first doing that
and for me the the the point where I
adopted it was uh some meeting that you
were at and you brought along this this
little inhouse kind of thing and it was
like for me I was like oh I I see how
this works now I see that I could have
this so I don't have to have food
sitting outside you know with dogs and
stuff like that and and so I think
there's little there's little Touchstone
moments like that that people are
probably vital for for for that yep yep
all right sorry one more Mr C um do we
have the if this passes do do we have
the trucks basically have the equipment
in house to do this because I don't see
a truck on here to haul everything right
so right now um if this passes um we
have a truck that you know I was just
going to repurpose and use so the
equipment needed would just be two of
the
buggies and a ramp and we would also
build a concrete
ramp is that so in other news um wanted
to move down just for a question to Andy
with the seasonal contracts are we
comfortable that $14 an
hour is getting what we need um the
employees we need hired for those con
seasonal
contracts J where are you I'm sorry so
um on page account notes Four Season
cont contract yep account
notes um that's actually a typo it was
raised to 18 okay
yeah gonna say we're dealing with that a
lot over the
I've been with Park and rack and I that
seems low but I know we've seen a lot of
workers out doing a great job but okay
so that should be 18 it should be
18 any questions
so Andy I think that's you I've got one
more oh one more
sorry oh sorry just little one
rad page 58
so before we go into the specifics let's
do a broad brush overview rad and Ally
fund I'm happy to tell you that this
fund is in good standing has a very
bright future ahead of it we do not need
to meet six months from now to soulle
search over this fund
um there there you go uh so with that in
mind I do want to point out you'll
remember when we increased the rad and
Alley fund Levy uh we had a resolution
in place to build up a reserve with the
idea that we had kind of right-sized it
for at least a 10-year tail on the on
the levy so that Reserve fund balance is
intact at
872 uh it is mature at this point so it
hit its peak last year this year we
don't show di into it at all so we're
still feeling fine with where we're at
with the uh current income coming in
from the levy over time we will start to
draw down that Reserve fund balance as
cost increase in that that and you over
time you know then we have to look at
someday looking again at what the levy
amount is um because to remind everybody
the levy is a static dollar amount it
does not change over time but today this
is looking good um we anticipate it will
look good at least for I would say five
years if not more um and so with that in
mind Mr
bashore so on the line item part um both
these line items were increased um for
our our annual Street program and the
sidewalk program um one reason they
increase is because of material and also
labor rates contract
rates
um but happy to answer any
questions
yep first question we spent $281,000
year to dat this year only5 113 and
$6.99 the year before but you're
budgeting to increase
it right so right now are you we have
not performed the street project right
now so it will not be performed until
the
spring did we perform on this year no
and the the reason for that
was add more to this narrative but a big
chunk of our street project was tied up
in some projects that were stalled by
Columbia G or OD do not performing in
Time and so one of them an example of
that is Pleasant Ridge was due to get
resurfaced this year Columbia Gas was
still wrapping up weeks ago on Pleasant
Ridge and we missed the window that we
had to perform on the on the project um
they'll be redoing Columbia Gas will be
paying for College Avenue we're doing
the Pleasant Ridge Beast they're only
they only need to pay for the piece that
they dig into and then there were some
other streets that were part of the
project I know North bore
cassingham yeah there there is
cassingham I've got the list there's
like four streets and then also the
police department alley um we just
missed a window um myself and Dave Coke
city engineer met with the contractor
and they were actually um in favor of us
putting pushing it off till the spring
and they're actually going to honor the
23 contract price so we will not see an
uptick in the stuff we already bit out
but we just have to wait just because of
the weather so are you projecting a
substantial increase because in 2022 I
assume we did for 513,000 are are we
going to do even more roads or streets
than we did in 22 and
21 like
double I'm not we
saying some of that well I don't know
how much you want
to
um some of it will increase but we're
not going to be doubled um you know
they're going to honor the the 23
project that those prices will be
honored for 24 but I already know the
upscale for like the project we bid out
this year is going to be more next year
you know with a new
contract but I don't really see we're
going to be doing a lot more
roads I will disagree with that and I'll
explain the logic which is we've had
kind of like a rat going through the
python right now where in 2009 we
we borrowed money and we did a huge push
on our streets so 15 years has passed
which is about the life of our streets
and so we right now our pavement
condition reports show probably next
year is going to be pretty normal but
I'm seeing a lot of streets getting near
the edge it's Bexley park or Brien
recently I was noticing lots of what's
that Bren Briden lots of streets are
like close to that point they were done
in
09 um and and we will see kind of a
surge in Street resurfacing probably in
the next couple years we have not done
our analysis to tell you what streets
would be in the next year's program and
it's true it might be less than the
1.25 and then second followup if I may
um the sidewalks did we start paying for
those in
2022 this year so actually I do have a
note to beer that there should not be
income reflected for sidewalks but uh
yeah we started doing that this year
they're happening right now you've
probably seen that so that's not showing
up yet as an expense because that'll
clear out at the end of the year okay
that's why we budgeted 312 versus the
143 okay so we're just gonna okay
sorry 143 in 2022 right we started
paying for it this year Well I why upate
is that why we uped aund
whatever we uped from 143 and
2023 22 actual I see what you're saying
to
307
so we started paying for all the
sidewalks this year three I think Matt I
think some of 22 shown up in 23 that
year to
date I think it lagged because we
haven't done 307 worth of sidewalks this
year you might be I we can dig deeper
into that but that 307 isn't just this
year we just started doing sidewalks
like a month
ago Mr Mark I hear someone applauding
over here and I'm applauding too because
uh you know uh I think lorian and I are
the only holdovers from that group that
pushed that Levy for the community here
so I'm appreciative that they uh the due
diligence has been done and building
that up before drawing it down and and
making that work because we we promis
that it would so
yes
yeah good job
team let's do one
more okay so the capital fund let's
actually look at the City attorney
expenditures I didn't know this was I
didn't even see this part cover of the
budget there four change to my mind on
the City
attorney we're not done beer Beer's
asking are we wrapped up with budget for
tonight we're done presentations any
other overarching
questions we might come up with
something in a few minutes
yourself stay close Beacher good to go
Beach thank you
sir hang out in the lobby all right uh
Mr fishal do you remember where we are
yes I do we are in a second reading of
ordinance 40-23 to amend chapter 1254
commercial and institutional District
regulations in
order to affirm to further affirm the a
Prohibition of uses involving any adult
use cannabis operator adult use
cultivator and adult use dispensary
introduced by Mr Kingler sounds like
Kingler sure um could you pull up the
ordinance
please gladly thank you second reading
of this
um I don't think there are any
amendments as it stands now that we have
talked about are there any questions on
this
H uh small point but do we need to just
add to the
title adult
use cannabis cultivator and adult use
cannabis dispensary or it's up there
it's in the
title last line I don't think it is
doesn't say cannabis before cultivator
dispens yeah it's minor but I'm
wondering if we need to put that up
there is that a is that a it doesn't
need a we just type it in it's probably
just grammatical right Mark does it need
to say and to prohibit the groin of can
no it doesn't because what really
matters is what it says in the body
okay would it make you feel more
comfortable if we put it in
there no it just it would mirror the
uses as listed that's all yeah I can do
it you can do it no it's an amendment we
got I
mean probably should amend it if that's
what you want to do yeah time for that
what amend on the third reading
maybe other comments questions on this
one if not we'll move
on okay now to First readings first
reading of ordinance 41-23 to amend
ordinance number
Street redevelop and Tre treescape Tiff
and the period of the tax exemption
provided therein by an additional 15
years Mr
Kingler thanks Mr official benon could
you bring up the ordinance
please y so we talked about this Main
Street Redevelopment and Street skate
Tiff this evening um mayor do you have
some some background you'd like to
provide um yes
in believe was last last year or earlier
this year the state
legislature provided the ability for an
incentive District formed before January
1st 06 to be extended for a period of up
to 15 years um that is in orc section
5794 L
um our our district was passed um in the
nick of time in January of 2005
uh and that is our Main Street streets
what we call our streetcape Tiff um it's
what's funded the medians on Main Street
and um some of our uh improvements
through our year the parks that are
coming up and have happened um so right
now that that Tiff is due to
expire uh in 30 years from January of 05
or you know essentially
2034 I believe it is um
this would extend it for another 15
years and what it does is it continues
to capture the incremental increase on
those properties on Main Street put them
in a special fund for improvements to
Main Street um to clarify to council
this is a no school Tiff what that means
is the Tiff the schools continue to
collect all of their normal Revenue this
is only the non-school portions going
into a special fund designated for
improvements to Main Street it's been a
really incredible tool for us to improve
Main Street um
when I found out that we could extend it
15 years Not only was I excited because
I thought it would be really great for
our community but it was brought up as a
uh yeah our projector's being loud it
was brought up as a point um to uh
consider like the cohatch Tiff that's
coming up we can instead of creating a
whole new Tiff fund for that cohatch
Tiff we can use this Tiff to provide it
that 30-year uh leash with this with
this change
y Jess would this also be a possibility
for us to continue the work that we had
started with uh the relationship with
Capitol with the
hardscaping space of year of the parks
so that's a great Improvement I think
all of us would agree to that it's
another space where our teens can go
they feel welcome our kids coming home
from college where they can go have bomb
fires um you could find space for a
hockey rink on Main street that Tiff
that could help with that um there's
been a lot of great examples that as
you've said that we've pulled with our
current Tiff so yep getting this for
another 15 years is a big benefit to our
Main Street 100 perc Matt you had a
question I'm just confused um on how on
it it's extending the Tiff 2 so is
it to two you said something about
2030 34 I think is is the current so we
go to 49 okay so it's an additional 15
years beyond what the current one is so
it okay got it okay
20 I'll D I'll dou check yeah okay all
right other comments questions yes Miss
lampy um quick question to follow up on
what autodrom M Peak mentioned if this
doesn't pass could we or whoever's on
Council in
2029 when the current Tiff expires could
they revisit it and then decide to
extend it for another
15 if the state legislature doesn't
change the law which is vulnerable okay
um I think it was changed for a special
I think a project in Cleveland I heard
there was like a little there's a little
bit of a niche sort of consideration
given in the code and they what I've
heard from Economic Development
professionals multiple attorneys have
talked to me about this is that this
might be kind of an unintended
consequence of that and it's an
opportunity for us to um capitalize upon
that other comments
questions if not we'll move
on all right we are on to the first
reading of ordinance
42-23 authorizing the mayor and auditor
to enter into a cont contract between
the city of Bexley and Franklin County
Public Health introduced by Mr
Marcelino no it's an annual thing has to
do with uh licensing and that and
whatever for food establishments and
pools and things of that nature in our
community so questions feel free to ask
me but more importantly ask the
mayor any additional comments to that he
covered it very well apparently we're
usually doing this in like we did it in
23 for 22 but we have actual numbers
right so good enough or we were on more
remind myself oh that's it I
gota do it in a
time all right all right first reading
of ordinance 43-23 adding chapter 1485
to the 60 city of Bexley codified
ordinances establishing requirements for
automatic external defibrillators and
bleeding control kits and certain
establishments within the city
introduced by Mr
Marcelino yes this is a moving Target to
an extent so this likely won't be the
final version but what I encourage you
to look at is the size of the spaces uh
within the language itself also its
implementation date um we've kind of
gone back and forth as to should it be a
year to uh to come into uh I guess
agreement with the ordinance or um
should be half a year so take a look at
it it has to do with heart safe Bexley
requiring AED units in certain uh
buildings around our community to try
and keep us safe so any questions feel
free otherwise same for next time I have
a question mark can you kind of give us
just the cliff notes version of this
because I know you were doing a lot
looking at it this week just like what
your concerns were or whatever well yeah
most a lot of them were just were simply
questions okay and and I think a lot of
the questions can be answered for a lot
of my questions got answered as I went
back through it and talked to the mayor
a little bit about it and realize you
know well but but I I think there are a
one of the questions I think that there
there's like I had a question about
there's educational institutions and how
would that apply to Capital and the
various different buildings again I
think we just things that we need to
think through um the other thing that I
guess um and I'm sorry I don't have my
notes here in front of me because I I
did notate and and I'm happy to send
that to you um the um I guess there's a
question I about the training component
and some things like that um and how
much you know how much businesses and
schools a have already done it and be
maybe don't want to do it because of the
expense involved again just things to
talk through um one of the questions I
do have do we have a I just saw this as
you were talking about do we have a
sense of how many places again
especially the aeds um do we have a
sense of how many places already have
those So currently we do not so it just
be that look if you have one that's
great there I mean so it won't really
impact you um but outside of that we're
just thinking about those that we don't
believe have them or have never had
really any incentive to put them in
before and what I can what I can say the
other thing I can say is I would say is
that in doing a little bit of research
about this I mean we already know how
much a how beneficial aeds are in terms
of saving lives but the bleeding control
kids too are I mean it's kind almost I
don't want to say no-brainer because
it's a lot involved with it but it's
almost a no-brainer in terms of how
beneficial that can be so do we have an
idea how many establishments would be
impacted by this like
like so yeah I mean you can think about
the the size that's why I'm asking you
to take a look at the size over the next
week and whatnot because we're thinking
about places you're thinking about
Chipotle the Starbucks uh the uh
building over here the Alexander City
Hall these types of places um where
they' be big enough but it wouldn't
impact let's say
this as we have it set up I don't
believe like browtique uh which is a
smaller facility and a smaller building
I don't actually think it it only
impacts at 12,500 square feet so I think
that's CVS and the Giant Eagle
commercial users and then currently as
it's written it specifies a fivestory
residential structure we talked about
lowering that three so to three but it
still says five I think yeah so I think
we would need to lower that so it's
still we're still trying to figure that
out it's instit I think are actually the
most impacted although they
also to have ads but this has some
pretty specific requirements about where
they'd be located and one other thing
I'm looking at the January 25th to uh
January 1st excuse me 2025 effective
date we had discussed six months as
opposed to a full year um but just for
compliance there but just take a look at
and let's feel out where you're
comfortable with
it it's it's six pages long so it's
likely to be
amended we talked about right there is
there a
time thing on
this anything we're worried about time
wise no and Lee Nathan's actually
wouldn't mind coming into to also help
answer some of these questions but he's
actually at a heart uh conference right
now I'll say in San Diego helping
promote Bexley so he is uh he's unable
to be with us but um I'm sure he'll be
happy to come to the next meetings to
help work through this okay fair
enough go ahead all right first reading
of ordinance 44-23 to establish the
water and sewer rates charged by the
city of Bexley and to declare an
emergency Miss Lamy thank you uh as the
mayor mentioned earlier um the rates are
going up
5% um and obviously we need to be able
to pass on uh those
costs any questions from
Council it's an annual thing annual
thing with a bigger number this year
yeah passing
on like a reverse sale they cross out
the old number and put in the bigger
number there all right Peak Amendment
yeah all
[Laughter]
right oh I see Jen Robinson's name
coming up is declaring an emergency just
to make sure it goes in effect without
the 30 days so still have three readings
right correct okay um all right first
reading of resolution 9-23 confirming
the mayor's appointments to me of
members to the community Improvement
Corporation the CRA Housing Council and
the board of zoning and planning Miss
Robinson there it is it's
embarrassing all the mat cing in
there
oh yeah um so this is pretty
straightforward you'll see a name that
we all recognize on this list though
Matt Kingler you tried to get away and
we just keep sucking you right back in
so uh even longer meetings yeah right um
yeah I mean this is a pretty
straightforward one if anybody has any
questions or concerns will we have a
chance to grill the new members on here
the people that um that would be a mayor
question
yeah we might that's all up to you guys
I think you should I think you should
probably ask more complicated and
difficult questions than normal yeah
policy considerations are important do
we get ask Joy questions so I do want to
call attention to section three the
community reinvestment Area Housing
Council you can see that reference to
high Revised Code feel free to read it
it's good read um it's a requirement of
any incentive District that we have so
the Housing Council physically tours
projects that have tax and tax
abatements um which currently
is the Gateway
Alexander one
Dawson and um and gry um and they just
have to verify it actually doesn't say
in the orc what they do they just
physically tour them seriously it
doesn't say
why I think the intent is that you're
putting eyes on a project knowing that
it's being used the way that you said
they'd be used it feels a little silly
in Beckley because you know we go to
kitties for coffee and you know we go to
Rusty Bucket and we're kind of aware of
what's going on around us um but that
is that is the way it's written so once
a year this this group meets it's about
a 45 minute meeting um Monique I
apologize I don't think I talked to you
before I put your name on
there but you'll notice it actually is
Council appointing so I put some names
just in but you guys as Council are
appointing um and the code actually s it
doesn't talk about Council confirmation
of the two that I appoint but I think we
should just do that for belts and
suspenders Mark wer is a attorney that
works in education law but has a tax law
Stephanie bosow is on our cic and is in
development so I thought those folks
would be good at just
understanding the inanity of that's 45
minute meeting and being patient with it
so that's what's going on there
nice questions
comments all right speaking of an annual
thing we have a first reading of
resolution 10-23 Mr official Mr
President I just do want to say all
joking aside um you know I talked to
Matt about these perspect perspective
appointments I think you have had such a
great depth of experience during your
time on Council I am excited to see what
you do on VAP I think you will be a
fantastic member um you better stick on
it for a while
and uh likewise the cic so I think
having that continuity will be really
valuable to the city so I appreciate you
willing this thank
you that is appreciated
absolutely all right first reading of
resolution 10-23 to schedule the Bexley
city council meeting dates and times for
the years of in the year 2024 Mr Marco
under the wire yes everybody uh there's
some highlights on here they're all up
for consideration though please take a
good long look Mr Hurley you do not get
an official vote on this but this does
impact you greatly so please also take
note of these dates and give us feedback
on uh dates that don't work that seem
odd what are you pointing at and going
off
for yeah of
course uh we do so a couple things that
we have or at least one thing that
I we do have you know some of the the
Passover yamor and stuff like that and
and I know some of you are a little bit
better at others than kind of figuring
out if that works or not we do have a an
election night November 5th on there I
don't know if people have strong
opinions on whether we should or
shouldn't have a meeting Marcelino looks
like you have a strong opinion yeah I
don't know about that one I think we can
move it a week back it's going to be a
pretty big one with the presidential and
so I don't know if I want to sit here uh
trying to focus on City matters on the
night of an election fair enough Mr if I
could point out one thing about that
before you make up your mind finally
you're gonna point out Thanksgiving well
this year we have three meetings with no
breaks in a row yeah and so when I right
put this strap together what I was
thinking was it also Paces them a little
bit more so that through this
Thanksgiving end of October we kind of
push it so it's like two weeks between
October 22nd and 5th two weeks to the
19th two weeks to the thir there is a
back-to-back third and 10th but during
budget season having that breathing room
is super helpful um so I will point that
out but also I understand exactly what
you're saying with the election so yeah
I I I'm otherwise I'll just be absent
I'm not going to pay attention to it at
all and I think that it would be who to
have council members that are actually
present at the meeting itself and um
regardless of where you sit on that I I
think that it just doesn't make much
sense for us to be here on that night
but obviously it goes to a vote
so is are the dates for I think the
dates for Russia sh y Kor in September
are wrong it's the October dates you
have them
twice all right I think September was
this year maybe and you just didn't take
them off y
fix that all right well there we see
there's input already look at all the
input anything else yeah Jess looks like
you're half raising your hand and you're
now you're sort of
pointing so I am going to suggest um
November that we do backtack 12th and
the 19th if we do not do the
5th any uh any objections to that
if we want to maybe put that change on
there yes Mr Hurley is giving me sort of
the subtle thumbs up from the audience
too good
good I guess the other sorry the other
thing to check are the Passover dates in
April because the sers the sers would be
backtack dates so it would either be the
22nd 23rd or the 23rd and 24th I can
tell you
that from my my perspective um that the
first night is kind of a big deal um
certainly much more of a big deal than
the second night so that that a
potential issue depending upon what the
actual dates are okay so that in my
opinion and again the TW it's fine to
have a meeting on the 23rd but I'm not
your Jewish fact totem I'm just telling
you my reformed Judaism point of view
wait would you said it's fine to have a
meeting on the second night of past over
I think I think it would be probably
22nd no no the the second night is the
23d so I think it's in my opinion it's
fine to have a council meeting on April
23rd the second night of passover oh I
see okay not the first night got it and
again my opinion
okay there's a yeah
okay that strange the source that I use
for the
saders well because sometimes they will
tell you it the ER the evening before
which is when it technically starts and
sometimes it's the day of but we can
look at it we'll figure it out that's
that was why I had that highlighted just
for a closer look because I wasn't
quite making sense of that so if you
guys could take a deeper
look so some people do celebrate a have
a Seder on the second night but you know
again that's again in my opinion
perfectly fine to meet that second night
perfectly
fine you can ask Danny agrees you can
ask Alex Silverman but you
know I think
okay all right well there we go we've
got uh and to confirm you said yum kapor
Rashana are in October they were October
days are correct okay
cool Mr President I made those changes
uh you got another okay good all right
it's exhibit a so I don't think you have
to actually amend it we'll we'll pull it
up again next meeting and take another
second look at it any
uh thoughts
whatever um and then I guess we're ready
to go move on all right first reading of
resolution
11-23 adopting the city of Bexley 2023
strategic Plan update introduced by Ms
Robinson um hopefully you all had a
chance to see that the updated strategic
plan is attached uh to our agenda
tonight um please take a look at it
before next week I do want to um let you
all know that I'm going to throw out two
dates for you guys to consider for all
of us to meet one more time to talk
about a couple things in the uh
strategic plan um and then we can you
know continue to uh you guys can
continue to look at it on your own we we
would like to have you consider either
the 5th or the 12th which are our next
two Council meetings one of those dates
coming in at 5 o'clock an hour before
our council meeting so we can talk
through a little bit about the vision
and mission for uh for the city
specifically those are the the things
that we'll be talking about if you can
I'll email everybody afterwards but just
consider those two dates if they don't
work we'll kind of throw some things in
the hopper and see if we can get a
different date but hopefully one of
those works I know how hard it is to do
things over
in December trying to add things to your
calendar so um that's it but please do
take some time I know a lot of work has
gone into um taking our community's
comments into consideration and updating
that plan so um take some time over the
next week and um we'll confirm that
additional meeting date here in the next
couple days and wanted to specify the
draft that's in the attachment this is
the updated draft that has your comments
Incorporated if you look around you
you'll see Post-it notes on the
Strategic plan that was from the public
Workshop um those have yet to be
incorporated in this
so I hope by next week to have you an
updated draft that incorporates those
additional changes we had some really
good good Insight um and then there will
still yet be another minor adjustment as
we update mission and vision sure great
thank you thank you JN brings up a
really good point too that probably I I
should have mentioned the president's
report which is also keep in mind that
from here on out until we pass a budget
we're meeting every week every Tuesday
so tell that to your brain hey brain
that's your that's your punishment right
[Laughter]
yeah oh man all right uh tabled
ordinances do we have action on tabled
ordinances
tonight
he he's shaking his head okay that's a
no then we will move on to committee
reports justess s Recreation and
Parks just a quick reminder that Park
and wreck is looking for all of us uh
council members who can to sign up on a
signup genius that Mike sent out um I
know Sam I believe has signed up on
there I know mayor Kesler is it's such a
great event the pancake breakfast I
think we can all remember back when we
didn't have these things for a few years
and they're all back and um I think like
everything we've seen this year we're
gonna have tons like the numbers are
going to be blown away from years prior
so it'd be great to see you all at this
event it brings out a lot of community
um and I know Mike is specifically
looking for you wonderful seven to to be
there if you can so the slots are 8:30
there's a 9:30 slot and um a 10:30 slot
after that so look to that Sign Up
Genius and hopefully you can you can be
there Frosty the Snowman will be there
end of
report Miss lamkey finance
committee um nope just as you mentioned
uh see you next
Tuesday same time same place for our
third reading of the budget and if need
be if folks have questions we can table
it and then we'll meet again December
12th if folks still need more time we
also have believe December 19th reserved
although it would be great not to have
to come back in December I'm just saying
and for the record I'm not going to ask
for vote of the next meeting so we can
just shortcut right past all that
conversation awesome the next meeting
after that sounds good uh yep and a
report uh safety and health Mr Marcelo
no thank you strategic Jen
Robinson just please read your strategic
plan no thank you
all right um zoning and development Mr
Kingler couple things we have an ARB
meeting tomorrow and a beap meeting on
Thursday um so just take a look at you
know the packet that they have for those
agendas um you might want to educate
yourself on some things on there so
other than that nothing nothing else
service environmental is
FAL
saving as many Tre
caning people to the fire for
developments that might be
coming to us that
might so really are working on
maintaining that
Urban
this time we invite public comments from
the
public if not I move the we uh move into
executive session to discuss and
consider the appointment employment
dismissal discipline promotion demotion
or compensation of public employer
official per section per section
12122 G1 12 21 point you1 of the Ohio
Administrative
Code
Ohio Revised
Code all in favor I oh no we need to do
a Voice
vote Mr
Hurley
second Miss
FAL yes Mr Kingler yes Miss lampy yes
Miss Robinson yes Mr Markham yes Mr
Marcelino yes and miss
yes we are moving to Executive back here
mrle you're invited to join
us are we staying
fo are we staying here or are we going
else I think we have to
move
oh really love
that I don't Jonathan has gray suit like
all right there's a
couple
C
so
fun
nice
an
for
than
think
it was and I oh you just you were just
invited in oh my God that's
[Music]
right I forgot all right we are H back
being recorded and
[Laughter]
broadcast
um
I know motion to come out of executive
session second second by Miss Clinger
all in favor say I I motion to adjourn
second second by Mr Clinger all in favor
say