in the
last no no that I have I'm sorry yes I'm
sorry yes
um you do such great
work it's on his thing and it's on the
calendar just like and I'll slip it
wherever
you what time did
I how was your mom prom how did he do he
have a good game he had a good
weekend
good hey Mark how's it
going and I gotta squeeze cath in here
too yeah
yep
e
e e
[Laughter]
welcome everybody to the May 14th
Beckley city council meeting we're so
honored that everyone could attend
tonight um we have a fairly light agenda
so we think we're going to be able to
move things along rather quickly if you
have a speaker slip that's required I
ask that you please hand that uh to Miss
V here at the end or to our auditor MC
peek at this
time all right seeing none I'm going to
call our meeting to order and ask Mr mCP
to please call the role Mr Marcelino
present Mr Hurley present Miss Bible I'm
here miss sad here miss Lamy here Mr
Markham here and Mr Silver here please
join me for the Pledge of
Allegiance uned States
at this time we are on agenda item
number four public comments regarding
items not on the agenda Mr mCP do we
have any speaker slips we have one
speaker slip Mrs
Lewis Miss Lewis come on up if you can
please State your address you have
council's attention for five uh up to
five five
minutes
e
e e
thank you Miss Lewis um move moving on
to our visiting guests uh Mr Marcelino
would you like to introduce Our Guest
our first
guest I sure would just give me just a
moment here
sorry all right thank you all for being
here tonight we have a wonderful member
of our community to recognize we have
team captain Marius Garcia with present
Marius if you'd like to step up
here Marius won six tournaments in
season he was academic all league First
Team all League academic All State all
kinds of things that may Kessler is
about to go over but my favorite thing
is that I got to uh go to class uh at
the high school last week and meet
Marius there where I realized that he is
on Chelsea just like I grew up and uh he
had significant concerns about the road
work being done and I appreciate that so
at the end of this Marius I assure you
we'll get you some answers mayor if you
wouldn't
mind please sit tight while I regail you
with marius's accomplishments
Mar the high school Dy marus Garcia
demr
e e
speech Mary would love to have a
photo wonderful before you do that I
want to share one little tidbit with
Council uh marius's dad Xander who is as
mentioned helps coach him also wrestled
at Columbus Academy and the Naval
Academy and I believe 31 years ago
Xander Garcia was the Ohio State
wrestling champ as well so it clearly
runs in the
family e
congratulations
could you could you give him an
estimated end date on that I I told him
it was about July to beginning of August
27
yeah back to you with that we got a lot
of projects boiling congratulations
Marius and big congratulations to your
coaches and your family we're so proud
of
you thank you congratulations
again all right moving on to I guess
they are leaving to celebrate welld
deserved
celebration uh next up we have uh a
second set of guests our St Charles
staff and resource officer Jeremy Grimes
uh mayor were you gonna take this
one
okay
e
e e
well done well
done you are certainly welcome to stay
with us Mr
[Laughter]
low thank you so much
wow what a way to start off our meeting
so so amazing so
amazing um moving on to the president's
report I had a very brief uh few
announcements to
share uh the first is tomorrow our
ethics disclosures are done or are do if
you haven't done it uh you have till I
think end of tomorrow to get that done
so please please do I'm looking at two
of
[Laughter]
you so keep that in mind uh I also
wanted to thank the Bexley Community
Foundation for their annual event that
took place uh last week at the Jeffrey
Mansion they did a great job and they
had um several past Grant recipients
come and talk about the impact that
those grants have made in the community
in Bexley so that was a great event and
it reminds us how grateful we are for
the Bexley Community Foundation I also
want to thank uh council member Hurley
for an amazing Council
Retreat um under Mr Hurley's Leadership
Council discussed at length for close to
three hours Council structure and
process uh we got updates on development
throughout the city and we also had an
opportunity not only hear from the mayor
on some legislative priorities but each
council member got to share things that
they would like to work on uh for the
next year but thank you so much Danny
for coring us and getting us together I
found that to be a a great example
of civil discourse and disagreement and
a lot of good information was was was
heard at that so thank you so much um
and I think last thing this Thursday uh
council member Silverman has a is it
Wednesday tomorrow all right council
member Silverman has a birthday so if
you haven't had a chance to sing to him
yet we can do so right after this
meeting and that is all that I have for
the president's
report moving on to our City
attorney thank you uh just a brief
update or follow up with the email that
I sent to council members about the
referendum petition um as I mentioned in
the email the referendum petition did
not have enough valid signatures to go
forward with um the uh referendum on
ordinance
0424 and again just as a reminder of the
process of that the city of Bexley had
no input legally or otherwise in whether
whether signatures are valid or not what
happens is the petition as as we've
discussed a little bit before the the
petitioners need to notify the city of
their intent to go forward they did that
they followed all the legal requirements
um the city was presented with um uh
697 signatures on various petitions uh
the 29th day after it the 29th day after
it was passed by council is due within
30 days um the city then Waits waited 10
days pursuing to the law before
submitting it to the Board of Elections
it was submitted to the Board of
Elections on May
11th um that sounds right right May 11
wait what's today no not May 11th that's
not right today is the 14th it was
submitted on May 7th sorry um and then
it was um we received response of of
their review within a couple days and
again you know the they they and we
received the originals back and it's
noted who is you know which which one
which individuals signatures were not
considered so at this point there is no
there is no administrative appeal
process with the Board of Elections and
again we we just had no say so in this
oh I should also say that we did notify
the petitioners the five individuals who
were the official
petitioners um via email and snail mail
last Friday of the results and provided
them with a copy of the um letter that
the board of elections submitted to us
um and there's no interestingly enough
there's no obligation for the Board of
Elections or technically even the city
to notify the petitioners which makes no
sense um and then um but there's no
there's no um fixing there's no period
during which they can fix the these the
you know I know that exists in other
areas of law with initiative and
referendum like on the state level um
there is no administrative appeal
process there is a theoretical
opportunity for them to go to Common
Police Court or even even higher up and
and file a mandamus case and a mandamus
lawsuit um basically would be against
the Franklin County Board of Elections
not even us um I'm told by that that
would be that that is a very uphill
battle and
um not a common approach so we no we
have not heard back from the petitioners
nor I mean they're not obligated to
contact us so it may or may not be o
finished finished with this process I
will keep you up to date but again to be
clear the city had absolutely no input
um or influence or role in determining
whether the petitions were valid or the
signatures were valid or
not thank you Mr official anything no
other report all right thank you uh
moving on to our auditor report uh just
a couple quick things um one we have a
liquor
license uh
petition I guess that that's been
submitted to us um with for Bexley
Hospitality LLC appears it's located at
2511 Main Street which for lack of a
better description I think is the plaza
where Jimmy Johns and a variety of other
businesses are located um I don't know
much more about it than that and I can
tell you that it is
a perit class D5 since you asked last
time which I have no idea what that
means either um but nonetheless if we
wish to have a hearing let me know um
need to submit something by the end of
this month um but as usual we typically
do not do that um and then the second
thing I wanted to um just say is that
over the past probably a few weeks or a
month or so um we've had the Auditors um
that we've engaged um uh meet with
various different folks within the city
and just learn about our internal
processes and our internal controls and
one they were incredibly complimentary
of everybody's participation which is
great they're truly our partners um to
help us just build out a more
streamlined and efficient process so
just want to thank everybody for their
engagement participation um I do expect
to get a readout from them within the
next um probably three to four weeks so
as we get that we'll be sharing with
with the appropriate council members um
but again really just want to thank um
the folks within the city that have
participated to help us all gain a
better understanding our processes great
thank you and I think mayor you were
going to weigh in um just a little more
information the the liquor permit oh the
D5 is the is the full all beverage type
permit does not allow for Sunday sales
it's the former um College Planning
experts space next to the kle and it's a
uh the concept there is a cocktail craft
cocktail
lounge um which is uh planned under
local SCH Bexley ownership so we'll see
how that
progress all right they've been doing a
lot of Outreach haven't they Chief yes
y all right anything further Mr
mcque no thank you all right mayor I'm
going to turn it over to you to walk us
through the administrative
updates thank you madam president um
first up I
believe it's Mr Price but I don't have
the agenda in front of me now i' already
swatched out switch out of that so Mike
you're first up whether or not you
actually were supposed to be perfect
thank you mayor um the only thing I
would highlight within the written
report um is that we are holding our
first uh volunteer appreciation event on
Friday um May 24th at the pool so this
will be a a uh the pool opens the
following day officially to the public
but we are having a private event for
our volunteers for City staff for
council members for board members um so
hopefully everyone here received the
invite for that and uh if you can RSVP
by this week that would be great so we
can get a account for uh food but again
it's it's an opportunity for us to
recognize and show appreciation to all
the amazing volunteers that uh it takes
for us to do what we do so hopefully
some of you can make it out there um
next week for that other than that happy
to answer any questions about the
report I believe Mr Hurley was like
comping at the bit
over u i I've been eager to compliment
you I took my kids to some of the coai
science Week events uh the the nature
Walker Jeffrey Mansion was particularly
fun so um that was a great event thank
you um and on the skate park design um I
assume that's on uh the city's I I would
just like to maybe see it and promote a
bit so that sure um and then I may have
this came up by the council Retreat um I
may have uh I guess a we can dialogue
offline about this but just around um
what are the requirements for people
using the skate park around like
personal protective equipment we can
chat about that sounds good and I
appreciate the the comments about the
the coai event I obviously want to thank
Natalie Mullen from our office who
really took the lead on that and did an
amazing job so thank you and that rain
out main event is June 21st it's a rain
date right yes so the the yes the the
community event around the the kai s
Festival was on Friday with a main event
movie following but the uh Main Event
portion got rescheduled the science
stuff took place at mantos so because of
the impending weather um but that'll be
yes that's been rescheduled for June
21st I also want to clarify with skat
Park Danny and whoever else wants to
look at it we're still getting landscape
design shorted up on that so when that's
done then we're going to be circling
that out and and looking for feedback on
the final this
time um yes then I do follow up on that
sorry do we have to take any official
action as Council on the skate park
design or is it approved
administratively um unless we're coming
to you as an appeal from the uh ARB
decision I
think so I don't think so but we will
also be talking tree commission or
sorry you're the park stuff here in a
second a little more overview of funding
and that but um Jess
yeah Mike wanted to check in on how
we're looking for um our lifeguard staff
and pool memberships so Staffing all
indications are they're doing well with
Staffing both from a pool perspective
and from a camp perspective so that that
seems to be going well right um uh from
a pool membership uh there were some
numbers I had in there this was through
May 1 um but our individual memberships
uh through May 1st of 2023 was about
1236 uh through 24 May 1st was 1266 so
we're slightly above where we were but
really sort of in the same ballpark as
where we were last year which if you
remember we ended up being a really good
year for us from a membership standpoint
and this again this is the second year
of our our new structure for for po
memberships great and vendors um
for our snack vendors are the same this
year same vendors from from last year
yeah sounds great and then pickle ball
lights I saw a little bit of a report
that uh can you take us through that
process that just went the rec board so
our thank you our April meeting uh we
invited the public to um we had a public
hearing about pickleball lights to talk
with the board about their thoughts on
pickleball lights uh from administrative
side we do research including um uh
doing some uh light bleed testing and
some sound testing um communicating with
uh potential sound Engineers that can
help us do addition if we so desire um
the board then discussed uh the lights
at the May meeting our last meeting in
May um and did not take any vote on you
know supporting lights uh either way um
I expect they'll they'll discuss it
again at the June meeting and
potentially take a vote at the June
meeting y
to all of your staff especially kisten
who made every effort to welcome my
mother-in-law
I appreciate it thank you for being
there and and it was it's it's been an
effort to move that lunch into the
Mansion uh it's it's happened outside of
the community for many years and uh it's
been a really nice uh you know the fact
that we have the space to be able to
hold that it's been a really nice
Improvement for for that experience and
it's been really well received so thank
you appreciate
it I've been able to enjoy a few
different events at the carriage house
at Jeffrey Mansion this past few weeks
and I was chatting with Lauren Miller
and I know that the promt season I think
is coming to an end but there's a ton of
activity from from people that come take
photos there and weddings and and
whatnot I just wanted to extend my
thanks to Lauren and her team for all
the work that they've been doing uh with
rentals and handling the the prom photos
that happened every year and she's been
been great and busy um and it's very
much appreciated appreciate thanks Alex
I'll pass
along all right thank you Mike um Kathy
Rose don't know if you're actually the
next person on the agenda but I just
pulled your update
up anything to
highlight we recently had the conditions
addressed the conditions of approval for
the six-story building next door uh
that's been before the architecture
review there were eight outstanding
conditions that really applied towards
the building itself elevations and
materials which uh the applicant was
able to present and all seven out of the
eight were recommended approval to the
zoning board which will be heard on May
23d uh the outstanding item is it cannot
be addressed until the tenant is secured
so I felt it was most important to get
these items addressed because that would
allow for the demolition to go forward
being they're all structural related and
we know what it's going to look like uh
so anything minor is still uh for like
landscaping and site materials those are
still pending um but for the most part
they've done a good
job another thing I want to highlight on
your report uh Kathy is 236 North
Columbia was a proposed demolition that
was denied by the ARB um at their
meeting on May 9th um we've heard from
the applicant that they intend to appeal
that denial so you might start hearing
more about that um the architect behind
this property was a Apprentice with um
Frank L Wright there are other examples
of his uh work in beex the house on
Clifton um the Neiman residence on
Clifton uh is is one example of that
it's nerv mus that's the uh architect so
that conversation is going to be live
and well um you know there will be some
testimony about structural issues and
some other things um I
would just have that on your radar and
know that that might end up coming to
you on appeal
so aware of that as you are approached
uh if you are approached about it um and
also I think pretty exciting news the
first bullet point up at the top there
is the Giant Eagle um will be reopening
their restaurant uh with some small
bites in a bar and then a a full liquor
store up there in the second story as
well so for those
who uh can't get enough of the liquor
store in Livingston Avenue you might not
want to go to this one but uh for the
rest of
us cash that's right any any questions
for
Kathy Jess Kathy thank you for
highlighting um where we are with the
Trinity Apartments um I have been
receiving a a few texts and calls about
what is happening at 2691 East Main
Street so I'm wondering and it may
already be in there but can we add the
cohatch um construction project that's
what's happening there can we add that
to the Beckley blast yeah we can do that
awesome it's very exciting I want you
know I'm excited to share it but I I'm
thinking there's probably more more
people who would love to to know what's
going in there and I also wanted to
point out that we're also having a
meeting for the Neighbors of the Trinity
site because they had a lot of concerns
that were expressed in the zoning and
architecture viiew board meeting so
we'll have the applicant there to
address you know site access where
they're not going to be parking and how
they're going to handle Brien road which
is mostly going to be pedestrian use
still so hopefully we'll get all that
resolved thank you
for your leadership on that thank
you anything
else Jeep
Lewis I want to to um be available to
answer any questions about the report
there are two things after kind of the
Q&A that I do want to highlight that
have recently come up that did not make
this
report any questions from the chief this
Bible just just a comment it's kind of
nice that Mike's here also um my mom got
a phone call um this week that and
person on the other line said that she
owed Amazon
$1,000 for computer and airpods and of
course my mom didn't do that and she
insisted she hadn't and they said well
you owe this money and you need to go to
the bank and you need to withdraw the
money and you need to put it into a
certain bank account and she called me
frantically and um she told them she
didn't have time to go to the bank today
yada y y she said that's okay we're
going to send it it's all right we'll
send the Bexley police out after
you to which she hung
up and got another phone call and on the
caller ID it said Bexley police
department and of course it wasn't but
you can only imagine how my mother felt
made her so of course she picked up the
phone call me and of course I
called the police and she and I didn't
have enough of the information to give
them so I had my mom call and of course
they were wonderful with her so thank
you but as I'm thinking about this this
and I know that Kristen aseer
does things like this with our seniors
but I think that it's something worth
mentioning that people are talented
enough
to you know that to me that would be
serious legit I my callor ID said it was
the Bex police I would be really
frightened um not frightened but it
would make me anxious you know so anyway
I just I'm just wondering if we can get
our two groups together and and continue
to educate our seniors about because
like just the police said we would never
call we come out we called Amazon we
would never
call I mean they just need to know that
that's not going to be something that
it's a great continue to partner and
have programming proactively with our
seniors and just continue to educate I
think that there are Cycles we see if
it's from US Postal and using the Postal
Service to scams and so I it's a great
reminder for us to be able to do that um
the and the two things that I did want
to share um one I want to do a special
shout out for mayor Kesler and
councilman Silverman today we had our
second annual retirees reunion cookout
had a great attendance had folks travel
as far as Florida just for this event so
we were very proud and very humbled by
the outpouring of our
retirees um and even some of the
retirees spouses who have um passed away
but still wanted to feel that connection
and so it really really was um very well
received and and well
attended uh and officer Chapman we were
able to present him with his retirement
credentials so so it was a a really nice
opportunity um and the second thing that
did not make the council update um
Jewish Columbus had reached out to us
about just how we can continue to build
what we've started here in central Ohio
um some of you may or may not know but
um we have had an idea to to create a
synagogue resource officer position this
is something that we had positioned some
time ago just couldn't get the support
funding wise and um congresswoman
Batty's office has reached out to us and
said we hear you've got some ideas will
you put pen to paper and we've done that
so we've submitted a um just about a
$1.1 million grant that has gone through
a very lengthy process it's made it
through her office and now um there in
DC to be reviewed and evaluated um and
this would be something very um uh it'd
be new New Concept the first in the
country um that we would create here in
Bexley if approved and to add some
additional Technologies for our
synagogues here in Bexley so I just want
to share that with everyone we'll keep
you posted as to the
status Chief before you even mentioned
that I wanted to say that when I was
reading your Council update over the
weekend I I was just stunned at how much
is going on with our department with our
officers all the good work if Council
didn't get a chance to fully appreciate
this report I encourage you to go back
and read it because it just goes on and
on and on my favorite statistic in all
of this is that the badges and books
program has now uh resulted in over
251 children uh being read books by our
officers so a huge thanks to you to your
officers um and I loved loved this
report thank you excellent report and
call out we do have on this weekend I
believe on Sunday
is the uh Phil the cruiser food drive it
is and Tuesday we're going to do our
first ever Cops and Kids Day so we're
opening up our Police Department for the
community as well as um employees to
bring their kids in and engage very
differently than they ever have and so
um this was all uh as a result of um Ivy
was helping me clean my cruiser one day
and I saw the pure joy in her eyes of
just hanging out with Dad and many of
our officers have not opened up the door
and just allowed their kids to come in
and then it continued to build what
about some of the kids in our community
and so we've opened up as an all day
event so we're really excited to have
that as well so that'll be next
Tuesday um I wanted to highlight along
with um president lamkey I love the
badges and books and you're doing an
excellent job and I look forward to that
program eventually hopefully being in
our elementary schools as well um so
keep up the good work I can't highlight
and say it enough um wanted to ask for
an update on our flock camera system yes
ma'am and and we've highlighted but I
will share very directly I know
councilman Marcelino was also asked but
May 30th they will actually be deployed
and in our
city oh yes okay and last question is if
you could just give us a quick um run
through the hours our Animal control
officer and what's protocol when um they
are not on duty
yeah um so I feel like uh I'm I'm going
to take my attorney's position and just
say
depends um she she is Monday through
Friday typically 7 to three and we do
have those rare instances if something
is um for lack of better terms extremely
egregious where if she's available we
call her in Andor reach out to Franklin
County for some
support okay so what should a resident
do if it's not in that 7 to3 time period
yeah again it depends it depends on what
the nature of the call is and so so
still call the department abely still
call us and then we'll have to manage
and mitigate and then make a decision
then if it's something that could
potentially wait until the following
morning that she could follow up on or
if it's something that we have to try to
manage and mitigate it that night so it
really Tru just depends got it thank you
Chief yes ma'am and I know that's on the
heels and the mayor and I spoke that
night about how we can try to manage and
mitigate a particular situation that
although it's not a true police function
it's still a public safety issue and so
how can we um assist in in providing
that level of of service and and to be
clear so we've we've blurred the lines a
little bit with our en control officer
because we are such kind of a high touch
agency but wildlife control which I
think is an incident that was raised is
not with the traditional purview of an
animal control officer often our Animal
control officer will call outside
support for wildlife control and so
after hours Franklin County is not going
to show up for wildlife control uh
issues um if if uh having said that um
you know we talked through there was a I
think you're referring to over the
weekend maybe not dog situation
well okay so uh with the dog situation
Franklin County is at absolutely
available for call after hours they're
not going to be as fast to respond they
have a huge jurisdiction in a backlog
um but we have talked through there was
an incident with the wildlife over the
weekend and um Amy would often come in
um after hours for that sort of a thing
to help at least manage it she was at a
wedding um so we talk through that a
little bit internally just had to handle
situations up in the
future I saw another hand raised was it
Alex yeah I was just gonna follow up uh
justess touched on some of the questions
but I know we have some um social media
resources now with the police department
possibly expanding some messaging around
the summertime and Wildlife with trash
and food and attract to them and tips
and tricks possibly we can communicate
through uh officer jenings some some
resources for the residents through the
uh police social media suggestion
y great okay
um I have a couple things here first off
let's let's get to the exciting one um
in your packet are all these documents I
just pulled up but uh it is that this
time where we have with beer rolling off
of
Rita's Regional income tax agency
Council of governments uh we need to
appoint a delegate and an alternate
delegate
um the process here is by Voice vote you
can confirm my appointments and I am
proposing that Carrie Martin our finance
director be the delegate to re's COG
and that Matt M PE be the alternate
delegate um at Regional Council of
governments uh I know you'll be excited
about that um and so that can be a
simple Voice vote um but wanted to offer
you the opportunity to discuss this
controversial appointment Matrix they
have arrived at all right Council any
any discuss you like to do
it said going once okay see can we get a
statement from Mr MC PE sort of telling
us no we don't want to
[Laughter]
hear all right seeing no discussion I
will move to appoint Carrie Martin as
the delegate and Matt mCP as the
alternate delegate to Rita can I get a
second please second second by Mr
Marcelino can this be a okay all in
favor please say I hi hi anyone
opposed
congratulations Mr
mCP thank
you thank you Council okay with that
exciting bit of
uh exciting bit of uh business taking
care of a couple things to highlight
first off the first bexi farmers market
inadvertently doesn't show up on this
calendar but it's actually this Thursday
the 16th we have Market open that's
excited it's worth clapping I like that
um several things are here in the
written update excuse me um our yard
sale fre cycle weekend is coming up this
Saturday and
Sunday uh I do want to just acknowledge
and thank Ro uh our bike local bike
store for their time with us in our
community they are they have been a
fantastic business they have provided at
Cost equipment to our Police Department
um and to our recycle bikes program and
so they've been a fantastic partner to
municipality they' shown up a lot of
community events over the years the
entire business is unfortunately uh
shutting its doors throughout the region
um so it's sad to see them go and I um
you know I just want to wish Stuart and
Company uh best of luck and their next
Endeavors uh and honor the time that
they've spent with us in our
community also want to share that I had
had an opportunity when I was visiting
my brother in London for his 50th
birthday
on my own personal dime of course I
visited this the London burrow of Bexley
and I was provided with a couple little
trinkets to share one of them was this
uh black which I've already actually had
already purchased on eBay privately
you've probably seen it up at the uh up
at the coffee station so I was kind of I
opened it and I I I didn't tell them
that story I just sort of smiled and
thank them for it and now also uh Mark I
might have to declare this on an Ethics
form but
I received uh that's for last year
that's a reminder by the way it is due
tomorrow uh a Bexley uh burrow London
burough Bexley TI their um City sort of
motto and seal Crest I guess is these
two Stags and some other things uh B
boldly and rightly is their motto you
pass that take this out of the plastic
andar it eventually but I don't want
your dirty fingers on it um
so we need a crest for sure
with the tree and as you guys I'm sure
know Bexley is derived from the old
English beex Lea which means boxwood
Glenn and uh I did have to suffer
through a semester of Old English at St
Andrew so I I'm authorized to tell you
did you bring them any clothes I I
brought them clothing I brought them a
Bley hat I brought them maple syrup I
brought them some seal some City pins
and I met with their their head of
council they have a council of like 20
or 30 people and their head of council
has been doing it for like 18 years so
Monique might that might be Monique and
she has been at it so long that got
recently was given a Lifetime purage by
the king so she's now a baroness she's a
member of the House of Lords and she's
baroness O'Neal which can you imagine
being like a senator and a council
member at the same time well that's yeah
so she she had her own Crest I guess the
the king's gter or something creates a
crest for every life period so she gave
me one of her pins and I invited her
back and there's a photo of her on the
update
baress
O'Neal I did so what's I have a
background story on
this I have seen this Crest in the past
Mike kilborn so the the kilborn family
is one of the founding families of
Backle Mike kilborne had shown this to
me and said this is my family's Crest
from Bexley I was like oh that's so cool
and then the I visited Bexley like
really informally while I was Vis my
brother years ago six or seven years ago
and I noticed this all over their trash
it's on on their trash cans everywhere
and I'm like that's the kilborn family
crest on the trash cans so I don't know
which was first the kilborn crest or the
bexy crest but uh this is the crest and
it's cool we need a Crest I agree um so
there's that I want
to this is sort of a non- update update
um you guys have probably heard it's my
understanding the Community Builders
closed on the property at Livingston and
Francis I have not we have not had any
correspondence with them as to what
their next plans are I'm not sure what
they are um I unless you've heard
something from them um I don't know if
they plan to reapply I would imagine
since they closed on the property I
think they were um sort of in the
position where they had to but uh what I
did make clear to them is if or the cic
did I should say if they are going to be
moving forward on wanting to continue on
this project that now that we have a
senior center in place at 420 North
Cassidy um that which not the condition
back when it came in front of the board
uh we really want to make sure that
space is tailored to that use and that
that's part of their like really
thoughtful input uh as they go and go
forward with that if they go forward
with that so um that is on the radar I
just wanted you to be aware of those
conversations having happened um and we
do have a board of control later this
meeting we also have commission and
board vacancies asking for applications
by this Friday and I've included
the job description for our director of
building and planning sad in my packet
for you to take a look at but that has
been posted and then lastly
your
auditor Matt mCP asked me to uh perform
a analysis or update
whoa I don't know what's going
on is that
a is that me
or I'm gonna stop the
share Matt why did you want me to do
this you misunderstood
the
assignment look at that look at that
tech support
um and I have
this it didn't it wasn't easy to read
without it so companion piece of
document
here just to
review um Matt had asked me to review
where are we with the various projects
and with the budgets and I'm happy to
report that the majority of our
projects have come in under
budget um it occurs to me that I say
that this document doesn't illustrate
that but uh it is the case and I can
delve deeper into that but this is more
of an update on where we are um and just
as a review in Commonwealth we have so
far installed in our breed and walk
actually we had a punch list meeting
today where um the project is still
being completed and we're adding
additional plant materials because the
pond itself had gotten larger so that's
still being wrapped up but that's
substantially complete and will should
be and fully functional in the next
month um ARB walk Comm Pond the East and
West athletic fields um and this
document shows you what the estimate or
final cost was and then where the source
of funding is for those various
projects
in uh Main Street the pocket Park Trail
so far we have completed the plaza at
Main Street for Schneider Park and by
the way I should say Connie gave quite
an amazing synopsis of the year of the
park so thank you it was very well
stated
I should just use your verbiage in the
future um opened the kindness Park uh
and
the
plaza I think that yeah I'm the plaza OG
and columns are together separate
projects that's sorry okay Plaza
includes Trail work going south as well
um at Schneider we have completed uh
some storm call rework which allowed
path to go further south of Maine uh the
splash pad as you know the site
Furnishings which are um being installed
here in the coming weeks but have been
purchased already the dog park the Birch
Walk steps landscaping around the asra
entrance Havenwood um we had a park plan
install and I should be saying as I'm
going that was an $887,000 project those
was through the capital budget I haven't
really been verbalizing what you guys
see in front of you
uh at Jeffrey Park uh the Mansion Circle
in front landscaping and Boardwalk
refurbish uh are uh well the the
landscape is complete the sportalk
refurbish is not yet complete and
doesn't belong in this particular
section but oops um that that should
show up on the next lines which is under
remaining projects to
come uh the fols which are well underway
if you've driven by Commonwealth
recently you see them under construction
those are funded through a combination
of capital budget and you're the park
Grant um there is to be unification of
the park that will be funded through
opwc funds and then potentially we think
Landscaping in the middle that is not a
representation of it that's actually
from the 2018 master plan but we are
bringing forward some concepts for that
and some budgets for that there is
budget for uh something like this
because of uh of money that we had set
aside for the medians and Plaza
itself the Main Street outdoor reading
room has been delayed because of the
library's 100th anniversary celebration
they don't want any uh disruption to
their space which we understand so we're
hoping for a fall start on that project
and then there will be site Furnishings
all up in down Main Street going in over
the coming weeks um some Adder on chairs
and some beastro tables at the Schneider
um entrance and such and that's actually
going to be quite a bit below the
$100,000 budget um so I should update
that don't you love it when you find
your errors as you go we just discussed
the Snider skape course
um and that is a combination of Tiff
funds primarily Tiff funds and some year
the park grant money um the pedestrian
bridge at Aster one of the reasons we're
below funding needs on this project um
is that we received recently an OD andr
Grant of $500,000 for that bridge so
that really meaningfully has infused
additional funding into the project
which has lessened the amount of money
that the Tiff is contributing to the
project which will result in a give back
to the general fund when we've sort of
cleared this whole project so you can
look forward to
that um the year of the parks travel and
tables of course which are wrapped into
site Furnishings but I had a photo so I
put it up there um and then uh over
Jeffrey we we will be refurbishing the
tennis
courts um the natural play area has been
put on hold because it is part of the
overall playground plan that we're kind
of moving forward with and you guys I
should
probably these are all kind of melding
together but there's playground funding
in the capital budget this year sort of
came after our year the parks discussion
Four Season shelter house which also
isn't technically a year the parks
program whatever technically means in
this instance but I included it as a
call out because we were still working
on the design for that and then Park
signage which um is a major component an
early prototype sign is here in our
lobby um that project also came in under
what we budgeted for it that is a
capital budget program from last year um
and hopefully the board of control will
award that contract this evening so that
would involve wayin and signage unified
throughout Schneider and Jeffrey Park uh
really helping people to know where to
go for different things regulatory
signage all that good stuff and if you
want to look at that the
whole sign pack bid package is also in
your agenda on the border control agenda
for tonight if you want to take a look
at
so there's a there's an example of it
right
there so that kind of hopefully helps
with where we are today where we're
going on this um how the funding all
shakes out and I'm happy to answer any
questions and further update and modify
this document
Jess can we add a line item for um this
the water filling stations that
President lamkey and and myself have
asked about it and noticed in our
travels to parks and wreck departments
across the country and out of the
country um I think that for our um lines
up with our sustainability initiatives
it um
truly is you know feet on the street you
would leave your Plastics at home and
refill your dogs bowls and so we did but
we do have those in our budget that's
$28,000 line item in this year's capital
capital budget 28,000 yep so we are we
are budgeted for that already you guys
have been fantastic Advocates and we
will be rolling this up and just side
note I would love to see how we broke
this um down I would love to see those
water filling stations in each one of
these
areas so
Schneider Main Street pocket park um
Jeffrey Park Havenwood
Schneider uh Commonwealth
yep thank you thank you Monique I think
and Alex actually I think Alex had his
hand up first
I saw on your report you mentioned the
Schneider Park I mean yeah Schneider
Park uh bathrooms but I didn't see it on
this breakout is it similar to the water
filling station that those are yes so we
could the chief will like explain that
we've extended a year past the year the
parks so we're claiming some stuff in
here that's newer which maybe to keep
things clean we shouldn't because that
that bathroom is a current year project
that came into this current Year's
budget uh I think we should just have
all the every year should be here the
parks right Chief uh but yes that just
because you're not seeing it here
doesn't mean it's not still as with the
water filling stations it's in our
budget you know we
have we have Community Gardens work
we've done this year already that's you
know whatever you can account for it how
you wish
the it's fair the intent the intent of
this document was to be responsive to a
very valid question which is where are
we with these projects and funding and
you know how have they been shaken out
um so but in my opinion if you want to
claim it as a year the parks program
going forward go for it if you don't
don't it's all
good it's a poetic year um
so we we earmarked 60,000 we think it's
going to be a lot well potentially quite
a bit less than that because we're using
existing structure and we had a meeting
recently on site we're answering some
questions about the
adaptability um don't tell Kathy about
it it's not of any of her concern
actually we are Mike B is one of the
people we're reaching out to about
building code
questions look at that see the engine of
progress is moving
forward um I'm excited about that
project if it works as we've envisioned
which is we're taking this you know the
the the shed that we have there which is
nice it's nice and then we're um
finishing out some of it as a restroom
and it's going to be finished to a
really fun
level could not agree
more Mr MC yeah I appreciate you putting
this together I think is great I think
you know as we all kind of go through I
would say the sausage making of of
budgets and how we're spending money um
as we were starting to talk through this
I was having a hard time understanding
where's all this how where's all the
money coming from and how's it all
broken out and what this really shows to
me is that we've got and I just did the
quick math here about 4.7 almost $5
million of projects and 1.5 million is
coming from our capital budget the rest
of it coming from Grants or Tiff which
is really set aside for this so for me I
just I really appreciate seeing that you
know about 30% of the total money is
coming from our capital budget the
balance is coming from a variety of
other funding sources um that you know
you've done the city's done a great job
of leveraging to to beautify our our
community so um really appreciate you
putting this together yeah y I enjoyed
putting
together was fun um any questions mayor
I'll have a couple questions but I
wanted to do a deeper dive on this and
I'll reach out to you afterwards I know
you had maybe some corrections and
whatnot but I'll I'll reach out to you
um at another time as I said to our
audit it is directionally appropriate um
I didn't get into the like some of these
you'll see like an actual like
$15,800 because Mike hman give me that
number as I was typing in um some of
them are more you know directionally
appropriate so yeah absolutely any
questions I think always got a question
cor yeah I was going to Echo what Mr M
PE said that you know when we doing
these consistently throughout the year
and budget time and everything like that
I just want to say that like I think it
probably goes under said how much time
and energy that your Administration
spends on securing grants and funding
for these things and that's really
appreciated I think not just by us but
by the people Beckley thank
you yes so um at the Commonwealth um
Pond when do we plan on Stocking that
pond I had um some 15y olds with fishing
po poles at my house walking around
trying to figure out where to fish and I
said well coming soon Commonwealth Park
we may have a stock so I've I've reached
out to a uh a resident who has
connections to a
stockist um and I lives on the on the
park as well um Avid trout fisherman but
uh it's not it's not weian um we
are there is a uh there is a uh a patch
that needs to be applied which is why
that water level is a low and so we're
making those repairs having those done
um that's part of the contract uh and
when that level gets back up and the
filters are working properly we'll
revisit that
topic to get tires there's a whole other
story that I'm not going to go to
tonight with that but um it's it's
that's great and I saw the need so
excellent I believe that concludes my
report to everybody's relief any
questions okay thank you madam president
all
right thank you mayor um Mr official I'm
going to turn it back to you 10 on the
consent agenda we have the meeting
minutes from April 23rd
2024 there discussion from Council as to
the consent
agenda I move to adopt the consent
agenda can I please have a second second
second by Mr Marcelino we do
both Voice vote or you could do by roll
call doesn't matter okay I'll take a
Voice vote uh all in favor please say I
I anyone opposed all right consent
agenda passes just for clarification of
Voice vote is allowed on anything that
has to pass by majority that doesn't
mean you should do it on everything and
also any member if somebody if you say
I'll call for a voice rot any member has
the right to say nope I want it I want
it to be a roll call so I forget yeah
it's it's confusing um all right so I
guess we're on to third readings we have
a third reading of ordinance 12-24
authorizing the mayor and auditor to
sign a consent and hold harmless
agreement on behalf of the city of be
with the property owner 39 at 394 South
Columbia Place paral number 0220
d2008 regarding improvements made upon
and within the city owned right of way
between the sidewalk and the property
line introduced by Mr
Marcelina couple things so we are on
third reading on this uh so please get
your questions out there or uh if you
want to move to a table that's fine by
me but I obviously have had a couple
concerns throughout this time in regards
to how we handle these moving forward
Less in regards to these two
specifically uh I do want to bring up
the fact that Ben satisfied my inquiry
by uh providing me with the code that uh
potentially penalizes Builders or
developers within our community um when
they essentially don't go uh by our
rules and they don't follow our
procedure or they go outside of the
scope of what they're allowed to do it's
1264
.99 I'm going to be taking a look at
that with Ben I think we are both
traveling uh this weekend so I'm going
to be taking a look at that with Ben to
hopefully either introduce or at least
highlight how we can utilize that in the
future either way given ordinance 1224
or the one coming after that I don't
have a real issue with them as they
exist but I know that Ben you gave me a
call prior to council meeting tonight
and I was trying to eat food and get a
kid ready and all that so is there
anything you want to add to this before
we uh just so you're aware I mean you
can certainly um agree to the consent
and hold harmless on either one of the
ordinance 1224 has not yet been reviewed
by the tree commission they tabled it
last month for whatever reason they're
not planning on hearing it tomorrow so
they're not going to hear it until next
month it doesn't um The Columns have
been approved by BAP so you're you're
you know they can't go ahead and install
the Landscaping without treaty
commission approval so you can obviously
pass a consent and hold
harmless um even if you don't pass a
consent hold harmless the city can
always remove improvements that are
within the right of way but um I just
wanted you be aware of that status in
contrast ordinance 1324 has had approval
of both Bap and tree commission great
thank
you um Mr Marcelino I just asked Mr
official was there any reason to maybe
not vote on this this evening or to
table it and he said yeah give just
based on the procedural posture and I
there's no reason to table it if you
guys are ready to approve it or rejected
I'd certainly be willing to hear if
there's someone on Council that feels
strongly one way or the other can I
clarify one other thing before we go I I
had misspoken at a previous meeting um I
didn't have the facts exactly right and
I'm going to try to get them more
correct um this said that you're aware
ordinance 1324 that's the South Drexel
property it received Bap
approval before the columns were
constructed then the columns were
constructed and I I know from the fact
that I overheard the conversation about
this pro project in which I called out
the need for consent hold harmless that
it wasn't until later in this process
the applicant became aware of the
consent and hold harmless and so in all
fairness to them while they acted prior
to the consent and hold harmless they
I'm also not comp confident that they
had all the information they needed for
that um because there was some confusion
among staff we had changed our zoning
code in
2017 there was a used to be that any
front yard fence required a council
Matic variance now it's beap variance
staff was conflating a variance which is
a zoning issue with the consent hold
hara's right to use the property issue
those are two different issues you know
council's not reviewing the zoning in
this they're reviewing the property
rights so there was staff confusion we
clarified that it was communicated to
the applicant I'm not confident it was
communicated in time for them not to
have started work on the project after
Bap approval and so I I know that there
was some consternation about the timing
of all that and the more I dug into it
the more I like I'm not really sure this
is one to get too fired up about good
clarification thank
you Mr Markham yeah I'd like to uh thank
Sam I know he's taken a lot of this into
consideration I've had a lot of
questions and concerns with him just
want to say I don't like being overly
punitive I don't like voting down things
I I
do have and always will have a problem
um okaying things when people do violate
the code uh especially when something
they just go ahead and build something I
feel
like what what is the use of having a
zoning code if we are not going to stick
by the zoning code and if our response
to some someone violating that is to go
ahead and just okay it you know uh
afterward uh having said that I I mean
I'm not necessarily going to vote
against this if as you're saying there
is uh the mechanism in place to penalize
someone for for violating the code I
would strongly encourage you to to enact
some sort of penalty for it and I
honestly I can't see why we wouldn't if
that's the case if not then I I don't
know why we bother with his zoning
code do you want to respond I mean I
would just say and I will dig deeper
into this my understanding is that they
didn't violate the zoning code because
we're talking about the consent and hold
harmless question not the zoning code
they received approval on the columns
which is what was constructed from the
zoning perspective prior they got
approval prior to construction then they
commenced with construction
um I'll dig deeper into that possible
they didn't pull the right permits you
know I'm not
again it's quite clear in my head when I
raised the issue and I know it was after
it had been through a lot already so I
think that it's more than possible I
think that I have concluded that the
issue was that they were not aware of
the consentable rless if they weren't
aware of it because stff had not given
them that Insight uh then I I would not
be prone to try to penalize and I'll dig
deeper in and satisfy that
question U Mr Hurley just to clarify the
a property owner in ordinance
1324 received B app approval before
constructing columns in 1224 that was
not the case it's retroactive
approval the 394 has also received beap
approval prior to constructing I believe
prior
constructing very similar and they
haven't constructed The Columns yet okay
by the way 304 sorry they've constructed
the Footers to the columns okay but not
the columns themselves um and again I
think this is a timing question these
books came back to back this was flagged
around the same time and uh it's not the
same contractor it's not the same
designer um I you know I'm happy to be
part of the conversation with you and
and Council Marcelino on updating this
you know there's when we look at like
criminal and civil code at the state
level a lot of times we get into state
of mind so as knowingly did you
knowingly violate the statute I think
the point you're getting to is if we you
know if this was an honest mistake yeah
I wouldn't want to see any kind of
punitive punishment I think that's
probably the the difference here it
seems like at least with the South
Drexel project I don't know about 394
but seems like it was an honest mistake
and one that maybe even the fault might
lie with the city not with the property
owner yeah to be clear because I feel
like we're complain did get constructed
South Columbia has not um to my to myage
I feel like we
have a we have a enforceable code it's
you know we can enforce it against the
contractor and the property owner as as
the situation would Merit it's the
penalty stacked day by day if there's
continued um you know non-adherence to
the law so I feel like we have the tool
set and we're willing to use it in the
appropriate case I don't feel this yeah
Rises to that level from what I know
yeah the State of Mind piece is
important to me I mean I you know
without outing anyone I I've had
contractors offer to do work that
probably required zoning approval I'll
do it on the weekend and said he won't
mind obviously I decline that but you
know I do think um there's a difference
between somebody making an honest
mistake and somebody that is sort of
acting in a way where you know I know
the city probably won't catch me doing
this so I'm going to do it so I'd like
to at least parse that out and make sure
we're not punishing people for an honest
mistake so Mr did you have your hand up
have we had a case where any of the
property owners did not want to sign the
agreement that was placed in front of
and and what course of action would
happen in if that was a case that has
never happen and the course of action is
really easy you can't do it and if
they've done it and had have before they
signed it we take it out in charge for
the the work um but can I I want to try
and and try to piggyback on what the
mayor said so again it turns out that
both of these both of these properties
or project S I should say are um um they
F the the the homeowners appear to have
followed the proper zoning approval ARB
whatever
procedure there is this section in the
code that Sam referred to that allows
the City generally to
penalize individuals homeowners
contractors Etc who violate the zoning
code doing this work
or getting approval for the work or
doing part of the work before the
signing a consent and hold harmless
agreement I don't think Falls within the
parameters of that section of the code
because I don't think the consent hold
harmless is necessarily part of our
zoning code so again I don't think
should we have had to consent and hold
harmless sign before any work began of
course we should have but again but
again I don't think that that is that to
me legally
and philosophically is not the same as
somebody putting it in then going to Bap
and saying oh I didn't know or
legitimately or otherwise so um yeah as
as we've delved more into this and I
know I've talked to a couple of you
about you know the idea of people doing
the work and then then asking for
permission in I mean asking for
forgiveness instead of permission these
aren't those situations
I agree thank you for the all right
Kathy I don't know if you want to add
anything to
that I'm sorry madam president is okay
if I
ask no it is not
okay the the 141 South Drexel that was
initially applied for on a fence permit
application and that's when it was
determined that would require variance
because of the height issue anything
over two feet has to go to the zoning
board and the mayor and I had a
conversation about the range it states
in the fence code the very first part
stating that anything between the street
and the front building line is subject
to the board of zoning and planning to
to hear the variances so we determined
that it also needed City council's hold
harmless agreement approval so it was
noted in the fence permit application
that it needed both the zoning board and
city council approval for the hold
harmless the applicant then filed a
board of zoning appeals application went
to the board the board did approve it
with the condition that it also go to
the tree and public garden for the
landscaping and we've had that's another
story but uh it it
also we determined later that it needed
council's right hold harmless agreement
as well while the applicant crew went
out installed the columns I didn't real
iiz it the permit technically wasn't
issued and he was contacted and made
aware that it still had to go to council
for the hold harmless so that work
subject at and at risk if this doesn't
get approved that he would have to
remove it um but I think it would be
helpful to have something in
place when if if and when I need it that
somebody's blatantly ignoring the law I
mean this is probably a miscommunication
even with his crew they knew they got
the variants and you know just installed
it but so we do have it in place if he V
law and I have a fence permit that has
not been issued because it's subject to
the hold harmless agreement so
technically they could be held at fault
but the fence permit is not issued so
but once this hold harmless if this gets
approved I can issue it and they will
have to sign it so that we ever want to
have those removed for whatever work the
city decides to do
they will have to follow that but to I
just want to be clear because I want to
make sure we're saying this that we are
on this that I understand what I've just
said to council is accurate or not um
they didn't do the construction on those
columns until after they'd received Bap
approval that is correct for the very
find out about consent and hold harmless
until later on in the process yes the
applicant may not have read the details
in the fence permit application and or
realized that it had not been issued yet
even though the variance was granted
there was still that last step for for
Council to review the hold
harmless thank you Kathy um miss any
other questions from Council um Mr
Marcelino what do you want to do on this
one and move to pass ordinance
1224 motion to adopt by Mr Marcelino is
second second by Mr Hurley um this is a
third reading I will give uh the public
a chance to speak on this if they so
wish any other questions from Council Mr
MC PE would you please call the role
Miss viel yes Mr Silverman yes Mr
Markham yes Mr Hurley yes Mr Marcelino
yes Miss sad yes because 12
64.99 uh code is uh going to be helping
us out with
us miss lampy yeah
ordinance passes all right thank you
back to you Mr
official it seems like we've talked
about this but I will read ordinance
13-24 authorizing the mayor and auditor
to sign a consent and hold harmless
agreement on behalf of the city of
Bexley with the property owner 141 South
Drexel Avenue partial number 020
d286 n regarding improvements made upon
and within the city owned RightWay
between the sidewalk and the property
line introduced by Mr Marcelino by the
way I'm not sure there's a legal NE
necessity for the auditor to sign but
that's a detail we can work out
later right Mr Marcelino over to you
open for comment any any discussion or
questions from Council we've kind of
talked about this one as
well Mr Marcelino what do you want to do
on this one move to adopt ordinance
13-24 motion to adopt Mr mareline second
by Mr Hurley this is a third reading uh
any comments from the public any further
questions or comments from Council Mr
mCP would you please call the role Miss
Lamy yes Mr Hurley yes Mr Markham yes Mr
Marcelino yes Mr Silverman yes Miss
fible yes and Miss sod yes ordinance
passes okay we are now on to a second
reading second reading of ordinance 14-2
four to approve the collective
bargaining agreement between the
Fraternal Order of Police Capital City
Lodge Number Nine the city of Bexley
introduced by
mad thank you Mr official so um we are
up to have this agreement going in front
of council and um wanted to ask Mr
official tonight does this need to can
we go three readings with this or is
there we can go three readings we can go
three reading there's already back pay
that will have to be calculated just
question of on what date wonderful and
is there any anything that you want to
point out to council any changes that
have happened in this or any um from our
last bargaining agreement I mean I
there's nothing specific that I want to
point out I guess a couple of things
first of all if anybody has any
questions I'm happy to do my best to
answer them either today or between
meetings or at the next meeting this is
a discussing if if there's anything that
Council wants to discuss in executive
session we certainly can have an
executive session um at the next meeting
to discuss that and detail you know
again I'll leave that up to council um I
think that the changes are pretty
self-explanatory um and they're all in
legislative form so you should be a they
should be able to stand out to you but
again that that's that's totally what
whatever Council wants to do in that
regard is fine with me so I would ask of
council if you would like um an
executive session at the next at the
third reading which should be our next
meeting at the end of May that you reach
out to myself or president
lamkey sounds good
all right and again just as a follow
there's you know again executive session
is perfectly fine and if but if there's
just clarifying questions that need to
be asked at the meeting it does not have
to be an executive session
so sounds good Mr Silverman do you have
a
comment okay what that you want an
executive session okay so it sounds like
so then we'll have to have to work out
the timing on that so the executive
session could be before this is has its
third reading fair enough especially
since you haven't been through it
yet all right sounds
good moving on all right first reading
of ordinance 15-24 to appropriate
$10,000 from the unencumbered general
fund estimated Social Services reserve
line item to provide funding to support
the Bexley summer food program
introduced by
missad thank you Mr
official so we um and you as you read
this ordinance um the city of Bexley
along with the
um Partnership of darn the Bexley
Community Foundation and the Bexley and
hopefully the Bexley Education
Foundation um are looking to help um
subsidize um some needs to our students
and their families for food insecurities
um during the summer when they're not in
school this um
we are looking at currently and this
could change during our three three
readings um 10,000 from the city of
Bexley to kind of give you an overview
26,000 is what the program um needs are
currently for the summer for these
students um and that has been identified
and correct me if I say anything out
that you would like to jump in on mayor
but um Darren helped us out with that
number as well as the Beckley schools
we are looking to um in that partnership
you know the goal would be to split up
that 26,000 the city right now is
looking at 10,000 um coming from us it's
a Koger card program that goes to these
families um these Bexley school students
are enrolled currently in the free and
reduced lunch programs that's how they
are identified for summer help 345 kids
um in Bexley are currently an estimated
enrolled in these programs
120 families um actually reach out for
the summer needs so not all the families
enroll in this summer program so I just
wanted to point that out in case in the
future we come back asking for more from
these different
Partnerships if you do the math on the
26,000 that we're looking to get in all
of these Community Partnerships that's
only comes down to about $200 for these
120 families that are enrolled so I I
wanted to point that out to um Council
and just the community tonight
on how much that means for these
families and these kids um to receive
this in the summer and um and when you
think about that number $200 and what a
difference this can make for these kids
and how important that is um so are
there any questions from Council for Mr
Marcelina yeah as I look at this in
10,000 we have
35,000 uh allocated in this budget how
much of that 35 have we used so far is
my first question would you
estimate so we haven't used any the way
this is shows up in our budget is this
is that estimated Appropriations pending
vitalization yeah um
so we had 35 and what we were saying
with that is like we had struggled in
the past with this RFP for Social
Services Program um didn't know if we're
going to resurrect that I subsequent
more recently I've been speaking with um
the chief about applying for Federal
grant dollars to have an embedded Social
Service uh professional at the police
department so that's kind of where my
head's going right now with this um so
it's not it's not appropriated it's an
estimated appropriation it's a
placeholder but our budget balanced out
with this placeholder considered so
we're basically taking up some of that
the so to answer your question none of
it's been spent this would be the first
expenditure of those funds and I also
want to piggy back of what Jess said um
to be clear I've spoken with the Bexley
Education Foundation and also
contributing they have not committed to
that um I think this would be outside of
their typical sort of funding Charter
but uh we're hoping that they would also
join so who would take up then the the
remaining
$16,000 Bexley uh Community Foundation
at 10 and then darn at
five I would propose that we potentially
consider
covering dar's portion of it to allow
them to use that for other services
within the community personally I'm just
looking at this and I think for the need
itself um in our budget and how well
we've done in terms of uh saving funds
for needs I just look at this and I see
it as one of the most important things
we can do for families in our community
during the summer and Daren does so much
good with a quite limited budget that I
would just say I'd be open to increasing
the
$10,000 to relieve the stress upon darn
potentially so philosophical
Counterpoint to that and I least really
value what you're saying we've worked
really closely with darn um and I you
know I help steer the recycle bikes
program with them and I work very
closely with them and really respect
what they're doing I also feel like I've
seen instances where the city has kind
of taken over fully the funding of
something and it's no longer really
owned by that outside organization and I
would really darn
is uh you know effective at raising
funds up to a certain point and I want
to value that and I want them to have
some skin in the game if that makes any
sense um there are other programs that
they do that we might consider you know
funding if they're also a partner in
that but I think it's important that
they that we don't end up becoming the
sole funding mechanism for their program
so my Counterpoint to that and part of
what we discussed when we met with them
about this and maybe that's they feel
comfortable with it they do
okay Alex um just to add on as the lia
is on darn um they came and kind of gave
an overview the they've been running a
some type of summer food program for the
past 10 years um most at the beginning
was their own funds they usually rais
between three and $5,000 every year and
they were personally shopping and then
Co happened and there was a influx of
funds through the federal Co money in
the city and they were able to greatly
increase that amount um as those funds
dissipated BCF for the past few years
was fully funding I believe
$20,000 um BCF notified them basically
they couldn't guarantee that funding and
Daren would have to provide the funds up
front and possibly get reimbursed they
didn't feel comfortable with that 20,000
amount they felt comfortable 3 to five
which is what they've been Aver ing over
the past 10 years so that's when the
conversation started happening of how to
create a braid between the city the
foundations bef and BCF and then darn
themselves contributing and creating
that braid would be able to create a
consistent fund they would run the
program um through conversations $25,000
seem to be a Target because that's what
you can use to create a fund in inside
of BCF um BCF has the next board meeting
in June I know that there's some of us
that are going to speak to them about um
solidifying that partnership um and then
I met with the schools as well to get a
better understanding of of how they run
their programs and one of the big
updates that I got during that and we
touched on a little bit is they they
implemented Universal breakfast during
covid um and that was kind of a
foundation a realization of families
that were
struggling uh with with food proper
sorry proper food in the morning that
program been received really well I
think they're still averaging almost
8,000 kids a year utilizing uniforms for
free breakfast they've created a line
item to continue that so the schools
will be continuing Universal breakfast
so really the big focal area was
summertime um when the schools aren't in
session uh the schools the Ohio
Department of Workforce and education
identify feeding locations and they pick
sites based off need and usually Bexley
does not qualify it has not in the past
Miss Carvey does not see bexy qualifying
currently so there is no feeding sites
that would provide free meals so that's
where darn would become critical to
Distributing that and being the operator
of those um gift cards to the families
in need and and I fully support the the
ordinance the Jess is proposing and
appreciate everyone's time looking it
over thank you Mr Silverman Mr Hurley um
I uh a couple thoughts on this so just
just I guess first to clarifying
question this is only eligible to kids
who are are only available to CH
families that are eligible free and
reduced
lunch right that's how we've identified
the needs okay
um I would be interested and this may be
a bigger conversation than this
ordinance but I would be interested in
having a conversation around opening the
program up I don't know if I would go
fully Universal but you know the
guidelines for free lunch is 130% of the
poverty line and Below reduce lunch 185%
of the poverty line and Below that's I
mean if you're a you know single parent
with two kids I mean that's $30,000 I
mean it's I guess my my point
being I think if we have the capacity to
to put more towards this support I'd be
interested in see if we can get the
number of kids above 120 by raising the
eligibility um again that that's a
conversation that would involve the
schools and darn and a bunch of other
people but I I don't see why we' limit
it to just kids on free and reduced
lunch I think that there are families
that are struggling above that threshold
yeah I don't think darn does Li it I
think that that was sort of a benchmark
for how many students have it they have
found that their demand from the past
couple years has been in that around
that number of families okay so it's not
actually a correlat to students it's
families and having worked with them on
this in the past they they get referrals
from this the guidance counselors as
well and they get um families that will
reach out and say hey I recently I lost
my job or this happened and we really
heard that your support system so we
don't very purposefully section one
doesn't staple them down to free and
reduced lunch eligibility I trust darn
as a Social Services Agency essentially
within our community as a third party uh
to um to administer this program
effectively and appropriately and we
even talked specifically when we met
with them last about this like you know
how do you ensure that people aren't
taking advantage and they you know they
have a deep well of experience where
they can
you know they can tell people are taking
advantage and and they they would tell
you that the vast majority of cases
people aren't coming to them taking
advantage of anything if they are it
becomes pretty obvious pretty quickly
and they have protocol for that so um I
think that it is not confined just to
those families and they serve a broader
array than that yeah I that's good to
hear and if there's more we can do you
it's May a question to put to darn is if
there's more we can do to invest in this
I'm I'm I'm more worried about families
that are that have a need that aren't
being served as opposed to fraud waste
and abuse but yeah I think um there's
more we can do great but I I appreciate
that answer and it's good to know that
this isn't income limited yeah that's a
good discussion Mr Silverman just to
answer part of your question they
actually have poor kids on the student
reduced free lunches and they do
utilizing the summer food program
currently the intention of darn is to
get the communication out on a wider
space right now the main referrals come
from school counselors um but there's no
stipulation that if you qualify for the
the free reduced lunch you're
automatically going to be placed it it's
really up to the families to to reach
out so one of the big things that darn
always Advocates from from any of us is
to identify and reach out to them if
there's a family in need um I don't
think there's a limit I think as as if
it grows then the question becomes the
funding level right now they feel
comfortable with the with the numbers um
but that can change based off of you
know the the the influx or changing of
the Dynamics with the families that need
it thank you yeah lots to think about it
is a first reading so put your thinking
hats on and kind of further digest it um
since it is a first reading Mr MP we
don't have any speaker slips right no
speaker slips okay right well think
about that one for our next
meeting we're done okay U moving on to
committee reports uh Finance missad
all right so tonight at The
JCC um it is uh there's a celebration
happening for Israel's 76th birthday
they are expecting over 700
people the Bexley educ uh education
foundation's last board meeting of the
school year is Wednesday May 15th which
is tomorrow night at 7 pm at the Beckley
High School
library and pedal for pancakes mark your
calendars June 15th um 8:00 a.m. till
noon at Capitol University and end of
report my calendar is marked uh Miss
fible Recreation and
Parks I have uh nothing to report when
Michael's here he pretty much says it
all um and St Charles is mine they will
be
graduating students next Friday a week
from this Friday so and this proud mama
will be
there you want me to
like back another year
as of late
no that's a big that's a big I love that
love that all right um moving on to Mr
Silverman service and environmental
thank you president lamkey first off I
want to thank you for the brownies truly
appreciate them sugar-free brownies are
incredible my daughter will eat this
whole plate tonight um thank you thank
you very much um I also wanted to make
note that I was very jealous that the
library scheduled uh chef of vishar
tonight he's one of the best chefs in
Columbus he owns joas and Agy two
restaurants that are phenomenal and he's
talking tonight and it makes me think
about this past Friday I want to give uh
a shout out to the committee that did
the Asian-American Pacific Islander
Festival Betty Brown Christine
overweight David Weaver and many others
they throw an incredible event they
recognize the the families and the
minorities from that region of the world
they bring in chefs and and food trucks
and dragon dancers and all types of
activities if you didn't get a chance
this year please mark your calendars it
is really an amazing event um I also
wanted to acknowledge love your alley
had an event and esac and the other
environmental uh workers around the
community have been doing phenomenal
April right into may just feels like
every weekend we have something
identifying that and it's just it's
really it's really great for the
community um also lastly this upcoming
weekend is the free cycle yard sale I've
already seen some advertisement going so
if you're looking for shopping or
reusing or recycling get ready this is
the the big event for the year and
that's the end of the report thank you
thank you Mr Silverman Mr Marcelino
zoning and
development yes uh cic had to get
rescheduled that will take place on the
23rd at 8:30
a I cannot be there Jess and Danny can
you all right 23 23rd 8:30 a that is a
week from tomorrow wait is it yeah it's
Thursday it's Thursday sorry it is
Thursday so a week from Thursday if you
two can get together and be there I
would appreciate
it oh all right counter and I'm in
Denver so thank you Danny for stepping
in
[Music]
um Alex I want to thank you for your
work with the uh with the festival on
Friday I went there looking for
authentic Cuisine and I stumbled across
you and Brian jury and it was just as
good it was excellent so good work it
was great food great work and thank you
for your
volunteering um I don't know it's not
really my place for lauan I just I I got
to see you speak yesterday at hilard
city council and I was so proud of you
uh it's not my uh position to comment on
on the discussion what was I just is so
proud of you and I just think you did
such a great job and represented our
community so well and your family so
well and just Beckley um so well and I
appreciate that and also now Mark I kind
of see what you're talking about when
you talk about our Council and how we
interact and how we work with the
community and everything else and so I'm
very thankful for each and every one of
you in various ways uh so thank you very
much and great work thank you for your
support more than you ever will
know thank you m Marcelino uh strategic
and Health Mr Hurley um thank you first
uh I just want to say a very heartfelt
thank you to you all participating in
the retreat last week um I don't have a
frame of reference I thought it went
great um you know it's the best Council
Retreat I've been to but um it was it
was honestly it was you know I'll e what
Sam said it was it was I I just have an
immense round RIS back for you all and I
think the the wisdom that was shared the
cander
um you know the updates you know people
ask me you know since getting elected
what's the biggest surprise of you know
getting getting on Council and I just
say the volume of work that's being done
by Council by the mayor by the city
staff it's staggering to really try to
wrap your arms around it so so thank you
all um I have I have some items of
followup um you know I I did make a list
of all of our legislative priorities as
I said at the end of the council treat I
want to sort of be um an informal
cheerleader and make sure that I'm
encouraging everybody to pursue their
their goals um we had discussed uh
setting up a committee to maybe come up
with a policy or some type of guidance
around Council Communications and
notices um I'll be speaking to the
president the coming weeks about how
that should be structured and and who
should be on that I think um Sam and and
our council members of Marcelino and
Markham um seem to have the most
interest enthusiasm for the discussion
um I'll just Echo uh that's all on the
Strategic piece um I'll just Echo I took
my kids to the Asian-American Pacific
Islander Fest had an absolute blast um
they were the the little guys running
around in tie boxing shorts um and it
was just it was such a fun time I mean
every every bit of that Festival was a
blast and it's kind of the start of the
summer season with farmers market and
everything else so we're really excited
um cic meets next wednes
Wednesday th
by it meets the 23rd can we can we can
we change the City calendar so that
Sunday is the First Column because it
really messes with me
um 8:30 A.M um and then I have uh I have
office hours uh the 24th at 11: a. that
will be at kitties because I was
informed that City Hall is closing at
noon but also I'm stealing a page out of
the Markham Playbook and taking office
hours on the road so they on the road to
to kitties um thank you all um and with
that all okay thank you Mr Hurley mad
yes Mr Hurley and any council member who
wishes you can subscribe to the Bexley
events calendar to add it to your Google
calendar as an option dear God so you
can then view it in whatever way you
would like through your Google calendar
app love
enthusiasm oh my gosh
yeah I I did have one more thing I I I
appreciate council member sad bringing
up some of the some of the events that
the JCC I actually um when I was picking
or dropping my kids off today I notic
there is an absolutely
fantastic photo essay exhibit called
humans of October 7th I don't know how
long it's going to be there but if you
are a member of the J or just have a few
minutes it's just in the lobby it's
maybe 30 or 40 pictures they are
powerful um it is absolutely a beautiful
and Powerful F and moving thing so I
just noticed that I wanted to share in
the spirit of everything else going on
thank you Mr Hurley Mr Markham for
safety no
report all
right um all right we are now to agenda
item 21 public comments no speaker slip
required right seeing none um I will
move to a journ can I please get a
second second second by Mr Marcelino all
in favor say I I anyone
opposed we are
adjourned
e e
I am calling
the May 14th Board Of Control meeting to
order I have I am joined by my
illustrious co-
Commissioners the city auditor Matt
mCP
present council president Monique Lam
present and of
course I
have no longer joined this meeting but
it's cool now I'm now on it here we go
so hold on let me pull this up we
have an
agenda gonna share
it
okay we successfully made it through the
first two it items of our agenda now
we're on to item three review of minutes
from March 26
2024 in this meeting we passed some
other minutes we looked at the street
contracts approved
them quite successfully both A and B and
then we adjourned any do I hear motion
to approve these minutes some moved I
second that motion made by blamy
seconded by MC PE all in favor say I I I
passes um we now have a review of
proposals for the Bexley Park signage
contract
so to it we have a recommendation letter
from our
sign recognition email from uh from the
seat of Ben Goodman Ben is our signed
contractor he's done all the design work
he believes that Columbia Columbus sign
is the best they are the lowest bid in
the El it feels that they are the best
um bid and the tabs
here this and then we have this letter
from Mike Price which further recommends
Columbus sign um we've used them
extensively as well in the city it's I
was frankly delighted to see that they
came in lowest because I was a little
concerned about working with a company
we hadn't worked with before so I would
also hardly endorsed them as the
uh okay this is just a repeat yeah so
any questions on
this no no okay but I hear a motion
to uh select Columbus sign so Move
Motion is made by Mr mck PE a second
second by miss lampy any further
discussion all in favor say I I I passes
and um this is an example of a project
which went through our um quote process
as opposed to the bid process which was
really helpful uh because it allowed us
to uh we didn't get all the bids we
needed so or quotes So we allowed us to
go back out get some more um and get a
better price because we weren't
following you know the previous the
state uh contract process so we should
all be grateful for that we ended up
saving about 20 or
$30,000 have different the price one we
went with was significantly lower yeah
um Stanberry Avenue Water
m is our next
project uh there's the bid tab if you
feel like
squinting um we have a recommendation
from our city engineer this is in a Word
document so I'm just going to pull it up
and review it with you uh Dave KO has
reviewed the bids received
um Dan Bert's uh bid was
approximately $5,000 lower than the
engineer's
estimate appears to be fair and
reasonable he recommends the board
contract to be awarded to
danbert for the base bid and the street
lighting
bid
and now I'm going to explain also that
Elite Excavating was responsible
as was jld Construction
Services they all met the edge goal
compliance so there's no waiver for
that the danbert street lighting portion
of this was 71,9 40 which was the lowest
of the three as well uh Elite excavated
did not bid on that section
jld was at
77 and then the uh
danbert base bid for the water was 1.4
million 33 and change which was also the
lowest so we do have experience with
danbert they have performed well in the
past and this is an opwc project I am
just stunned at how close they came
within each other I mean
goodness within fractions of a percent
like that that is just alarming well I
believe that
um it's a little bit for I agree with
you first off I also think that um this
type of a project is a little more
straightforward just because of the
eyes Okay nonetheless but Dan B's
correct yeah they are very familiar name
yeah yep okay any questions on that
further discussion NOP I like that they
were the lowest and okay can I hear a
motion to approve danber so move which
is made by mCP second second by ly any
further discussion all in favor say I I
Mo passes bit is awarded um I just heard
in a motion to adjourn from MC PE second
by ly and we all voted to
J well done