i think you can just call it we're going
to call the meeting to order them
awesome should we review the minutes or
do we want to roll call first
all right tiffany hunt
thank you
nathan's
elizabeth ellman
uh also yeah bank cats are also in
attendance yeah
okay
part of the peanut gallery
um
i move that we approve the minutes from
the october 19th 2021 meeting
a second
excellent sole proof
thank you mark and i uh thank you
thank you chairwoman hunt
um i feel
bad for lee because he sat through a
similar conversation this morning that's
the assistant police academy alumni but
um
i just wanted to kind of touch base with
you guys uh
who i have i don't think i've actually
touched space with you becky i talked to
you tiffany a little bit earlier today
but um the chief is retiring on january
7th and so
i've announced that we're going to start
a community search here research process
pretty soon
um
i just want to let you guys kind of know
what that looks like and
i want to talk a little bit also just
brainstorm crv involvement to the extent
that it's you know wise or a good idea i
was contemplating having a crb member
as part of the process kind of formally
but the um
so the the process that i'm looking at
is identifying a search firm which i've
not identified yet which search firm
that will be
to help with the search to help um
kind of put together a candidate profile
advertise the position help with
interviews um community engagement and
that sort of stuff
so i'm hoping to identify that search
firm and engage the firm by early
january
i'm hoping to appoint a steering
committee to help
or like an advisory committee to help
steer the search process
that's sort of cross-representative of
groups throughout the city
probably
a manageable size of 10 or under i would
think for that committee
i'm thinking for example
a member from the citizens police
academy alumni association
member from one of the equity groups in
bexley a member from the the school
board or the school administration
um
a
kind of representative of the police
department uh so just kind of a
wide range of backgrounds and
perspectives
um
and i did think it would be helpful to
have a
crv member i think in the process i'm
trying to think through
i mean i don't think that presents any
sort of conflicts of interest down the
road or anything
i'd love to volunteer for that
okay
yeah back back here you what do you
think of conflicts sorry i'm just asking
yeah
no no i i
i'm thinking as well that it's a shade
it's not an outward
conflict it's just an issue of
perception or whatever yeah that
conception of a conflict but not not a
direct one because
they wouldn't be saying oh i'm saying
hire this person necessarily they're
giving feedback and so forth
yeah
but yeah i mean if someone wanted to
raise it
i think ultimately what it is is how
comfortable that person on here
feels if there is an allegation right
being involved in it sure then they can
make that decision at that point they
feel the need to
okay i think you have a
defensible position in that
part of the work that we're doing is
looking at
review processes and causes for
complaints and this may be you know sort
of prescriptive in terms of qualities
that you would be looking for for an
executive
right
make sense yeah so um
the way i'm going to do it and
i guess i would if just know if any of
you are interested and it's not what i'm
i'm not going to like
ask the board to appoint somebody i'm
going to take a look at who is out there
that's going to be on this and try to
keep
a pretty good balance of perspectives
and backgrounds on it professions and
that sort of thing so
um i guess maybe i should ask you if any
of you is not interested in serving
somehow in that capacity and if you say
you're not interested then i'll know
and then i can kind of try to formulate
that and then you know
for the steering committee itself please
don't feel at all offended if like you
know one of you is doing one thing or
not the other but what i'd like to do is
kind of keep you guys up to date with
what's going on regardless and um
apprised of that so the search the the
what i'm talking about with that
advisory committee it'll be
an advisory role kind of a sounding
board as we go through the process
there will be a smaller interview
committee that's a little bit more
made up of you know the council
president myself some others where it's
it's more
elected decision makers people who
are going to bring
up chief from another agency or retired
chief perhaps so um and then
there will be some community forums and
that sort of thing so i i have not
firmed it all up i'm anticipating a
three-month timeline
ish
so roughly looking for a march
end of march kind of
aprilish
decision point
and
i'm excited i was just speaking with
some officers this afternoon and
you know
um there's
uh
the i guess what i should say the the
gravity of that choice is it's a big one
it's a big choice
that we're making through this fear of
the unknown isn't it
no no i'm saying i'm just saying that
like the everyone i've spoken with it's
just you know it's a big choice it's one
that's going to impact
the
quality of life for our residents and
our police officers and
myself
all of those things yeah
yeah so
are you planning on having elizabeth
staff the position so
staff the committee the search committee
oh i have not uh no i haven't thought
about that yet
are you are you volunteering here well
i'm not volunteering
i think the committee's going to need
some staff support for a lot of
organization and
all of that so
and um i think elizabeth
has done an exceptional job for the crp
thank you
thank you she's not too busy
on the dog ways this year right now
sustainable no i think he's making light
of sustainability i'm not making writers
i've been trying to find documentation
because there was an article about the
problem that washington d.c is
experiencing with okay dog waves yeah
what's the problem
well people
placing dog waste in recycling bins or
trash cans
and the
people who have that always placed in
there are very upsetting
and
what to do about it
other than their own yeah other than
other than their own right
as i'm visualizing the trash can was at
the curb
somebody walks by
or
elizabeth's actually solved that problem
did you know that what sand what's the
solution
he's just not been joking
we have stickers yeah we're we're about
to roll him out yeah so if you're please
don't put your poop in
[Music]
that because i you you kind of just have
to carry it however long your walk is
but i always feel like i would never do
that because i'm late because you don't
know i would never have never i would
never do that or even the the waistcats
that are like on the corners like on
cats
[Music]
but you never know
elizabeth is amazing she may or may not
be the person to stop this effort but uh
if she were she would be fantastic and
if she weren't it's only because she's
doing something else amazing so this is
all good
so basically that's any questions or
thoughts
i think that you've got
at least two people here who are on both
the the
citizens academy alumni
and in this group you've got plenty of
people to pick from i'm sure whatever
you decide is going to be wonderful
and just
of course just to put it in context so
you understand
ben is the appointing authority so
everything gets focused to him
by the city charter
so no pressure no well i mean that's
what you then council confirms what do
you what do you
see as
the mandate i guess
that you have to fulfill i guess in
fulfilling this position beyond you know
duties as design
yeah i mean i think that um
and anything i'm saying here is not a
reflection on our currency it's just
like what you know going looking forward
what is the uh
what is kind of my vision it would be
that
you know first and foremost
is
community safety and
the fact that our police department's
very important to our community and
having a strong department is important
but i think
as well
to that is just having a chief who's
focused on
community policing efforts on strategic
planning and
[Music]
kind of lining out a vision and then
working consistently achieving that
vision
somebody who is a
excellent communicator both to the
community as well as to the agency
itself to kind of build
build and pour with officers most likely
it's an outside candidate just based
upon
a lot of factors but i think it's
most likely going to be an outside
candidate
so good communicator strategic
trouble you know problem-solving
open-minded you know and uh
creative
i think are
are things that you don't necessarily
think of with policing but i think that
there are you know when you see kind of
chiefs at their best those are
attributes that they have within
obviously the confines of
you know common sense and
doing things appropriately so um
those are
those are the sort of things that
rise to my
mind
is there a pulse i guess that you feel
from the
existing police force in terms of you
know
what things they're sharing in terms of
what they'd like to see in the next
person in that position
i don't know i don't i don't even think
i could characterize that i mean for one
thing it's it's difficult to
police departments are fairly
regimented and hierarchical so it's
difficult to get
unfiltered candid conversations
and so i actually tell you that to the
extent that i've had those i'm not even
comfortable sharing them
say the truth but they will
that's i got to figure out a better way
to say this but
are ones that i value and i think i'm
going to try to find a way to
to make sure that their officer is more
formally involved in the process that's
great yeah okay
[Music]
the desire to improve enhance community
safety
have communication with all elements of
the community
is really should not be mutually
exclusive with having strong morale
oh absolutely so that's the kind of
challenge that
you're
you're in right now trying to achieve
that
i think it's very achievable yeah
good it's a
it'll be a it'll be an interesting
process
it'll be full as i have the conversation
you'll know i i also suggested to the
mayor that
members of the committee
do arrive oh yeah
i love it
okay good thing so that's really all i
have okay thank you and i don't
um
i
i think you guys
you guys are okay if i if i continue
along my way yeah yeah all right thank
you sounds good
thank you so much i also as you can tell
i have not yet appointed a replacement
for brian so
that is still a vacancy there are still
individuals that i need to interview and
sit down with it's been a while but i
keep on getting names
so i want to make sure i'm considering
everybody who has some interest and
we'll probably i'm looking to get that
ball rolling in january as well for that
appointment we have a couple different
vacancies throughout different
commissions so it's kind of nice to
bundle them so
that's what we'll do
all right guys thank you happy holidays
enjoy the rest of your week don't work
too hard
thank you thanks thank you
thank you
all right
so in
right so we touched on this in the last
meeting i think we have already decided
this last year that we were going to go
every other month
but i don't know that the
i don't know that the
the agenda really warrants that you know
i would make a motion to maybe move this
to quarterly we can always switch it
right and we more often should
you know the demand for our
services
increase
so i'd like to
make a motion
to a quarterly
okay good so then that will start
next meeting would be march
the
third thursday in march perfect thank
you
all right then crb examples
okay
and
oh perfect okay i'm sorry i forgot my
glasses i actually let me just move
it's reading for me the entire meeting
okay
and obviously if there was a basis for
having there more frequently yeah we
would get back to the complaint that the
mayor brought out absolutely
yep that goes without saying
okay perfect crb model examples and i
believe there was something you were
going to share with us
oh did it seem like i think
sent to all of those uh
attachments
yes the links to those
open them i booked them over but i
haven't really
studied them
some of them were 84 pages
but that one i think was 84
stuff here what's the conclusion
if we scroll up to the conclusion
yes i think that's been well established
i think that's why we exist
so this is is this more yeah
i think that
you know what we were discussing was
more conversations around process
versus burning platform you know what i
mean type stuff right because this isn't
really a citizen advisory board in terms
of policy setting right right
so there's
that's
yeah
i wonder if
you know when we first kind of i think
that's this was really good the flow
chart
yep
now
i like this i don't
um
i think we and it could be in the fine
print here
in terms of the timeline so
the time between when a complaint is
filed and a complaint is investigated
how long does how long um
what's the time frame that a complaint
can be investigated or in what time
frame should a disciplinary hearing be
held are those things already
established
my sense is that the process that
as i understand it is
that
the complaint is filed
the
complaint concierge
helps the complainant
uh
with
the proper filing it goes to the
appropriate city department
for investigation which is not
what we're about
right we would um the
department would then produce a report
to the mayor
the mayor would review it with the
complainant
if the complaint felt that that was not
satisfactory
he would ask us
correct
but are there is this what i was trying
to get it is this process here is it
does this already exist
well this is more of a complete police
complaint process
well i understand is that what you mean
no so i understand that there's portions
of this that happened before would even
rise to the i guess governance of this
committee but my question is does this
already exist
and the only reason i ask is because
could you have appeals and i think we've
talked about this probably more than
once but could you have appeals for
items for complaints that have
historically been filed maybe a couple
years back i just like how robust does
this process look for
that's in existence now
so technically there can be an appeal
done do you know if it's available
online yet i do not know
oh really
um
we
were supposed to
the la the last meeting we talked about
at
um
if it's available online sure this is a
complete process i just saw it where you
were there you go
fourth down two
citizen
and then an appeal of that decision
that's the that's the actual complaint
form okay so
[Music]
so that's probably the only thing that
still needs to be done is to make it
user-friendly for the appeal of the
decision yeah
would there be what happened when you
click citizens review advisory board is
it kind of more the same
oh it doesn't even oh okay
oh
is there a link to an
appeal process no okay
so we still need that yeah that's good
and then there's not really like
as far as a time frame
there's no parameters on the time frame
yeah which we've discussed yeah i know
we tabled that kind of well i encouraged
us to table it until we had the city
attorney involved yes because we i know
he and i don't agree on it okay okay
what is
his position he wants a limit i do not
don't know but his position is no limit
he wants a limit oh yes and i do not
so maybe we can have that as an agenda
item in a subsequent meeting
as long as he yeah and invite him to
attend yeah yeah okay good
so just
it's unlimited so it could be a
a two-year look back correct there's no
limit right now there's no limit
right now there's no limit there's no
money okay and he wants to limit it
yes okay
time limits
he wants time limits right yeah okay
like a statute of limitations yeah
that's what he's that's what he's
advocating for
yes
so maybe we'll have that as an agenda
item in our january meeting
applies to criminal acts right
such limitations applies to anything
that
is classified right
if it's
i'm advocating to continue that way
he has brought it up the city attorney
has brought it up to
put a type of statute of limitations on
it yes and you know
it looks like you're the official
no
which is why i say why you do it
all it's going to do is just affect the
evidence and
that affects the burden
that someone needs to meet anyway so i
think it speaks for itself if there's an
age of the situation but
that's why i'm opposed to it okay okay
so we'll put that on the january 10 and
we'll invite him back to participate in
that discussion
um and then the process
um
what's gonna it's gonna be in march
right we're gonna i'm sorry march
correct yep
an appeal is filed with the citizens and
there will be holds a meeting to
determine if the hearing should be held
at the hearing issues recommendations
okay good
now um
i wonder if there's just the process
internally that the crb follows
if that i actually really like this as a
as a base i think that we could probably
add to it
you know
this to me is kind of more external
facing
but what are the what is the process
that we follow to actually investigate a
complaint and then
i think there's other things that have
come up like
could we
would we bring people in and interview
you know just all that kind of thing
i think uh
maybe populating some you know doing a
double click on some of the boxes to
include some of the internal process and
then you know but i like this what do
you guys think
it's it's a nice organization yeah it's
a nice organization
yeah
anything that
uses infographics
is always helpful yeah which is good and
the only thing i would think is on the
five six and seven adding some type of
time frame
you know once someone has notified that
they
you know would request an appeal when
would they expect to get confirmation of
that and you know and that's the only
thing that we haven't established yeah
we haven't established that yet and this
and this was obviously for a city
employee complex it's not just limited
sure
okay
all right so
is this something that and i know it's
just a small meeting today
so we're um
is this something that
let me is this something that we would
publish
i think it's a user-friendly thing i do
too yeah
um
okay
it certainly could be posted on the
website yeah added
yeah so maybe we can talk about so the
form that's still outstanding with
respect to the appeal
maybe something like this could be
paired with that
maybe we run that past the mayor
yeah i like that yeah and then a little
internal process stuff
okay
good
want to thank glenn for his contribution
okay
um
what's next those are just examples and
then
new business
do we have any new business
well i don't think so
i don't think so
we haven't been informed that there's
any appeal so right yeah um
he's working well
at all the minutes say that i thought
the minute said that there was
[Applause]
kessler shared that there have been a
few there have been few formal
complaints
so maybe there's some but not many he's
finalizing an official form on which to
file an appeal
that was that's what we had discussed at
the last meeting right
so it sounds like there might have been
some complaints although many maybe not
many and didn't rise to the level of
that field and i think that the concern
is making sure it's user friendly that
it's available online yeah and it's yeah
that's the only thing that i think still
needs to be done
good
okay and i think there'd be a new um
complaint concierge appointment since
now oh yes that should be helpful
so yeah that would be another
yeah
okay
so is that something that we need to
add to our agenda or is that something
we'll leave
i think that's going to be up to them
happening outside of this forum okay
okay
the other thing is too with um i have an
item that i wanted to discuss in terms
of business um
with the coping numbers rising
do we want to conti and we're not
meeting again till march my hope is that
things will calm down by then so maybe
we'll you know
skip the spike but should things be
riding high do we need to set any
established protocols for our meetings
ahead of
time
yeah do you know why it is or does
anybody know why it is that we have to
be in person now before we were able to
do it online it's a it's a state it's a
state thing yeah so we don't have
control over that correct
so they were in a state of emergency
type yeah whatever was driving it yeah
so then that would dictate in march
governor lifted that and uh okay i think
it was
in
may yeah probably so like saying council
had to i mean everyone has to come back
okay now are we we're required to have
four people
in person correct
no you just need a quorum
so we currently have and you have four
board members so i think three is a
quarter oh we only have four
because we haven't gotten we lost brian
jerry's representation he resigned in
august oh yeah i know that uh my point
is i for some reason i thought we had
more than five yeah it's small okay okay
good um
okay so i guess then that will depend on
what's going on
in this state
okay
good
um
all right and i think just the other
part of it is that our
uh
the board is now ensconced in the city
charter
that was one of the charter amendments
oh it was officially yes
okay
good
any other new business
every we've addressed everything that we
can at this time right um okay well
raise a motion to adjourn
so moved
second
have a good day everybody
bye
recording stopped
you