I would like to call the uh Tuesday
March 7th 2023 border of control meeting
to order
um Mr McPeak
present
present Mr Market here and Ben Kessler
president and thank you Natalie for
joining us this evening
um let me pull up our agenda uh
we have two
items to review this evening
um first off is our review of proposals
for electrical aggregation broker
request I want to be clear that um
we aren't actually required to review
and approve this but I wanted there to
be a forum just so you guys understood
what was going on uh the value of this
contract is below the threshold for the
border control
but I entered to see that we had sent
out an RFP uh we received three
responses
um the one of the responses is not
really pertinent and that was from the
no pack which is Northern Ohio it's
essentially a council government's uh
that works to assist governments with
aggregation they are they provide the
power through a contract they have with
a
provider so they're not really a broker
they're an option okay so any of our the
other two Brokers could go to nopec or
point us in the direction of novec if
they wanted to
um but that is that's different so
notepex wasn't really responsive to what
we're asking but it's nonetheless listed
here so that you're aware that they did
respond
the other two Brokers treble energy and
Aspen energy
um
are comparable uh they're both uh they
both have public sector experience they
both have
successfully implemented
many uh
aggregation programs and also
aggregation programs with renewable
energy uh credit components which is
what we're looking at specifically
um Aspen energy was a little bit lower
than treble energy you can see that
their brokerage fee is
.00045 per kilowatt hour
um as compared to travels which is point
zero zero zero five so
um
that coupled with uh just reaching out
to their clients I think both of them
come highly recommended but I think that
Aspen energy haven't been around a
little bit longer and having a slightly
lower brokerage rate to me I think that
I would like my thought is to work with
them
um but I'm open to any comment and there
are full copies of those rfps available
in our agenda folders
so I didn't know if you guys had
having limited to no experience in this
how other than just facing it on fee
structure is are there any other
criteria that like
the key criteria I mean I see like
essentially they've all done this rinse
and repeat hundreds of times dozens of
times any other criteria that we should
be considering just making sure they
have access to all the electrical
suppliers which they blend do and
they'll they're all they're all working
with the the same suppliers correct so
it's okay there I would stay fairly
apples and Apples to Apples okay and
then the differentiation is on on
pricing they're both reputable they're
both
um they both actually have some
Community ties to Bexley in some way
shape or form
um so I think that there's certain
amount of Civic mindedness which is
great but um what is somebody make on a
consulting fee based upon our kilowatt
hours I did a napkin
estimate that it's about eleven thousand
dollars per year for the whole like at
this point zero zero zero four five per
kilogram okay all right based upon what
I have for the data of the consumption
okay
give or take which is yeah
okay border control but I think it's
still and and honestly the when when and
if we award electoral aggregation
contract there will be the broker
bringing us options that's another point
in time where Council will actually have
the say in that it would go to ordinance
so this is simply selecting a broker on
a potential service I I just want to
make sure that we have full conversation
and transparency to this process that I
am not solely choosing
uh the broker to work with
okay
so
if you guys are comfortable making a
motion well now and I'll just I mean I
used to work with one of the people here
so do I need to abstain
um you have any Financial connection
then okay say no okay no we're familiar
are they a family no family no Financial
connection yep all right okay uh what's
the nature of the what's the motion that
we're going to make I mean I was a
motion to accept
I would suggest we have a motion to
accept Aspen energy as a broker to
navigate our
I will second that then second by Mr P
can you get discussion
all right all in favor say aye aye aye
same sign motion carricks
next up is the review of bids for the
2023 curb and sidewalk improvement
contract
and I do need to call Mr Bayshore it's
an excellent point
got a lot of bids
yeah it was active bidding market so
there were five bidders hello hey Andy
I'm just patching you into the
conversation here yes sir uh the lowest
bidder was g g Concrete Construction
um
they were slightly lower than their
engine Engineers estimate our Engineers
letter recommendation recommends them as
well and we have worked with them um I
would say extensively at this point they
have performed well on many of our
contracts
Andy do you have any
insight to add to any of this I guess
the only thing I would add
um is they're constantly I guess
probably the the lowest bidder just
because they are so close to Bexley
um and I worked with them for years and
and they and the work they do is fine
you know they're they're very easy to
work with and yeah I have no issues with
them
and you'll note
um this is kind of interesting uh that
the uh
the base bit here includes not just our
annual sidewalk Improvement project but
also some opwc work especially including
Drexel which has quite a bit of curb
work
correct um because you were with medians
in the bump outs as you can imagine
there's a lot of work there also the
alternate bids include
um
a small small kind of tweak to the way
that we have the interface on the
sidewalk in the commercial District of
Drexel and then also the Columbia Place
work so we're now getting some hard
numbers on the Columbia Place work uh
with an alternate that we can choose to
exercise which is really good because
before we were talking in Engineers
estimates for Columbia place and now
we're going to have hard and fast
executable figures to use
okay
so
um the alternate bids one and two just
um
are we would we be
um approving those today as well or just
just the main okay and this okay so the
alternative bids are simply serving as a
reference point for potential future
correct we're approving the bits we
can't exercise the alternate we also
have the ability if we're to say for
example we think we can still get a
better price on this alternate we still
have the ability to go ahead and bid it
again just the alternate okay because
there they are higher I noted that
alternates yeah so okay so I I yeah our
gng Stratosphere was still higher than
gng on the alternates but still gng for
whatever reason on the alternates was
higher than some of the other bidders
the most important thing for us when we
make this decision is the base bid
because that really defines
you know what we what we really
definitely intend to do and we can
always change tactic on the alternates
if we need to
Andy do you have anything to add to that
then I'm not sure
um which alternate it is but the one
that is
um
it it's projectful but it's not the
medians there's artifactual
um basically they kind of line up the
east side with the west side as far as
some of the like bricks and The Wider
sidewalks I was just wanting to try to
fix up some of that on the east side
where there's a brick between the curb
and the sidewalk that that's what some
of that work is in there this is
probably as part of one of the
alternates
right
I'm just trying to make it a little more
uniform
yep and so we're gonna have to decide
whether or not to execute
that or to look at
the
overall
you know impact of of opening that back
up
um and getting pricing on this
I'm trying to do very quick math in my
head which is never
never a great idea but it still seems to
make sense yeah yeah the basis the bass
is still the or sorry g g still makes
the most sense if they were bundled
right
correct
any questions for Andy or questions
about the project
no no what's straightforward to me all
right
motion to accept the bid from G and G
all second motion's been made in second
and two seconds except gng's bid on the
2023 curb and sidewalk improvements
project any further conversation
all right all in favor say aye all right
all right same sign motion carries bid
is approved Mr Bayshore thank you for
joining us this evening
do you have any business old or new to
bring before the board of control
all right thanks Andy have a good night
see ya bye
uh could I take a motion to adjourn
listen to a chair follow second motion
made a secondary journal in favor say
aye aye report of control is adjourned
thank you